Document Controller

7 months ago

StocktononTees, United Kingdom John Wood Group Full time

Wood is recruiting for a Document Controller to join its Process & Energy team, focusing on collection, distribution, retention and archiving of documents through Electronic Document Management Systems (EDMS) and work processes on large scale EPCm projects within various Onshore industries including Oil & Energy, Petrochemical, Life Sciences and others.

This is a permanent staff role based within our Glasgow or Stockton office where we recognise the value of hybrid working.

**Join a culture of innovation **, pushing the boundaries of what is possible to seek the best solutions for our clients.

**The Role**

As a Document Controller, you will ensure all technical engineering documentation, supplier and third-party associated with the assigned project scope is registered, filed, transmitted and archived in compliance with document management procedures.

**What we can offer**
- **Meaningful and interesting projects **delivered to leaders of industry across emerging energy sectors
- **Flexible working arrangements **that balance client, team and individual needs offering hybrid and remote working where relevant
- **Commitment to Diversity and Inclusion **; we are an organisation actively committed to diversity and inclusion across our business
- **Competitive salary **with regular salary reviews to ensure we are rewarding at the right level in line with the market
- **Flexible benefits package **; inclusive of 33 days annual leave (including public holidays), generous contributory pension scheme, private medical cover, 4x base salary life insurance; all of these and more that can be adapted to suit your own lifestyle
- **Commitment to continued professional development; **development plans that are tailored to your individual needs and interests
- **Global connections**: join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
- Register and transmit internal, supplier, third-party and client documentation for the project
- Check documentation to ensure that formats comply with company and client requirements
- Archiving Project and Corporate Records, either hardcopy or electronically; and the identification, indexing, transfer, storage, protection, retrieval, retention and disposition of the records
- Ensure all project documentation is imported into the EDMS and filed accordingly
- Ensure all documentation is transmitted to the client as per client requirements and in an expedient manner
- Archiving and retrieval of historical documentation
- Assist and provide assistance to Wood personnel with respect to any EDMS queries
- Quality check of all documentation prior to issuing / transmitting to client
- Responsible for the handling of requests for new document numbers
- Scanning, printing and copying of project documentation where required
- Process and record accurately all technical documentation in accordance with agreed procedures
- Ensure that electronic record files as required are maintained in good order to comply with QA requirements
- Run document control reports (if available and required) from the applied company or project EDMS
- Ensure document management procedures satisfy project, client and regulatory requirements
- Independently handle all aspects of Project documentation utilising various document control practices and EDMS
- Monitor progress of in-house and Client reviews of technical data
- Contribute to compilation of final project dossiers, as-built portfolios and archiving
- Establish a systematic and comprehensive project filing system
- Produce exception reports, comment overdue reports and any other reports for Project Management review
- Maintenance of the project’s document storage structure
- Knowledge of MS Office
- Knowledge of SharePoint / DocumentuM/FusionLive / ProjectWise or similar EDMS
- Knowledge of Adobe
- Communication skills - both written and verbal

**Personal attributes**:

- Excellent organisational skills and a logical and ordered approach
- Effective communication and interpersonal skills
- Strong team player
- Ability to work in a high - pressure environment, paying strict attention to detail and ensure the accuracy of the outputs

**Diversity Statement**

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

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