Business Support Coordinator

2 months ago

Dundee, United Kingdom Insights Full time

**Are you passionate about providing a legendary experience for clients and colleagues all over the world?**

**Are you excited & motivated by working as part of a strong team to support colleagues by organising global travel, events and meetings?**

**If the answer is YES..then our Business Support Coordinator role could be your next career move.**

**Who are Insights?**
We’re a Learning and Development company with people and innovation at our heart. Our purpose at Insights is to create a world where people truly understand themselves and others and are inspired to make a positive difference in everything that they do.

Our Head Office is in Dundee and we operate in over 50 countries around the world, in more than 11 languages with over 650k learners per year. Our clients range from local start-up companies to major global corporates with the aspiration to create a thriving learner community through personalised learning and an engaged practitioner community.

**We’re looking for someone to join us on an initial fixed term contract who lives in the East Coast of Scotland and can travel to the Dundee office every day to engage with your colleagues in person, become an amazing team member and set up the meeting rooms. You also need to be ale to drive so you travel between both offices in Dundee and visit local suppliers.**

**What’s the role?**
As Business Support Coordinator, you will partner with the global business to ensure excellent and timely customer service and fulfilment and perform an array of tasks such as coordinating and arranging travel for internal and external customers, coordinating meetings and catering, supporting the global incoming calls and visitors at our Global Head office and partner with all teams across the business to ensure high levels of customer satisfaction.

**Day to day you’ll**:

- Coordinate and arrange travel for internal and external customers
- Assist in the organisation of internal and external meetings and event bookings, liaising with suppliers
- Organise and set up catering for meetings and events held internally between our 2 Dundee offices
- Manage meeting room bookings and liaise with meeting bookers to ensure rooms are arranged as required
- Reconcile expenses and process invoices for our travel and catering partners using our Finance and purchase order systems ensuring times lines are met
- Provide support around call and meeting scheduling
- Provide administrative, diary management support and reception cover as and when required
- Ensure team monthly expense claims are completed via concur in a timely manner
- Receive, log, investigate and resolve customer queries in a way that builds client loyalty from efficient and effective resolution and offering a legendary customer experience every time
- Contribute to the team by effectively communicating with other members to ensure service requirements are met

**What you’ll bring**
- Ability to work as part of a team and demonstrate flexibility with regard to working in a continually evolving and demanding environment
- Strong commercial awareness and experience of working with varying workloads
- Experience of coordinating projects in a global business environment
- Solid and proven office administration experience with good IT skills particularly in MS Word, Outlook, Excel and PowerPoint
- Working in collaboration and inspiring a team to deliver exceptional customer experience
- Methodical and highly organised with the ability to think clearly under pressure
- Ability to take the initiative to identify issues, options and practical solutions to operational and business challenges
- Demonstrates the drive and initiative to achieve personal and organisational objectives

**Why Insights?**

We’re a friendly, sociable bunch and our recently refurbished Dundee head office workspace reflects the value we place on creating the happiest, most collaborative workspace possible. Our modern and vibrant offices have been designed to provide a space where our people can feel inspired to connect with a combination of open plan working and comfy break out areas with large screen TVs and a kitchen area where free tea & coffee are always on offer.

**Some of the benefits we offer include**:

- 35 days holidays
- Discretionary Annual Bonus
- Private Medical Insurance
- Income Protection
- Pension Plan
- Health Cash Plan
- Life Assurance
- Electric Car Scheme
- Gymflex
- Employee Giving
- My Advantage - Employee Discounts
- Critical Illness cover
- Employee Assistance Programme
- Holiday Purchase Scheme

  • Business Support Coordinator

    3 months ago

    Dundee, United Kingdom Insights Full time

    **Are you passionate about providing a legendary experience for clients and colleagues in a global business?** **Are you excited & motivated by working as part of a strong team where you'll be providing meeting, catering, travel, events and reception support?** **If the answer is YES!!..then our Business Support Coordinator role could be your next career...

  • Business Support Coordinator

    3 months ago

    Dundee, United Kingdom Insights Full time

    **Are you passionate about providing a legendary experience for clients and colleagues in a global business?** **Are you excited & motivated by working as part of a strong team where you'll be providing meeting, catering, travel, events and reception support?** **If the answer is YES!!..then our 6 month contract Business Support Coordinator role could be...

  • Business Operations Coordinator

    1 week ago

    Dundee, Dundee City, United Kingdom SWARCO Full time

    About the RoleThis is an exciting opportunity for an outgoing, confident, customer-focused individual to join our team at SWARCO in Dundee. As a Business Operations Coordinator, you will be the first point of contact for new and existing Electric Vehicle Drivers and Charge Point Owners across the Charge Place Scotland network.We are looking for vibrant and...

  • Care Support Coordinator

    3 weeks ago

    Dundee, Dundee City, United Kingdom Home Instead Full time

    Job OverviewWe are seeking a highly organized and skilled Support Coordinator to become a vital part of our dedicated Care Team, ensuring the provision of exceptional home care services for our clients.Could this be your next opportunity?The role of a Support Coordinator encompasses the delivery of superior care support services, which includes assessing and...

  • Care Support Coordinator

    3 weeks ago

    Dundee, Dundee City, United Kingdom Home Instead Full time

    Job OverviewWe are seeking a highly organized and experienced Support Coordinator to enhance our dedicated Care Team, ensuring the provision of exceptional home care services for our clients.Key ResponsibilitiesOversee essential office administration while being responsive to business needs.Facilitate the service delivery process by efficiently creating...

  • Business Support/admin Assistant

    3 months ago

    Dundee, United Kingdom NCR Full time

    About NCR NCR Corporation (NYSE: NCR) is a leader in transforming, connecting and running technology platforms for self-directed banking, stores and restaurants. NCR is headquartered in Atlanta, Ga., with 38,000 employees globally. NCR is a trademark of NCR Corporation in the United States and other countries. Role Description: Business Support / Admin...

  • Resource Coordinator

    3 months ago

    Dundee, United Kingdom Engage Talent Partners Full time

    Engage Talent Partners are exclusively supporting our Brechin-based client with recruiting a Resource Coordinator. In this role, you would be involved in recruiting and coordinating personnel for the energy industry, both internally and for clients. Key responsibilities: - Build and maintain relationships with clients. - Keep clients up to date on hiring...

  • Sales Coordinator

    3 months ago

    Dundee, United Kingdom Nicholas Hendry Full time

    **Sales Coordinator - Dundee** **Permanent post** **£Competitive per annum** Nicholas Hendry is currently working with a well-known, Dundee-based business that is currently enjoying a period of sustained growth. Our client is an instantly recognisable local employer that, due to continued expansion is looking to hire an experienced Sales Coordinator who...

  • Office Support Coordinator

    3 weeks ago

    Dundee, Dundee City, United Kingdom Sodexo Full time

    Position Overview As an Office Support Coordinator at Sodexo, you will play a crucial role in delivering effective administrative support to ensure smooth operations. Your expertise will be essential in managing various tasks, from payroll processing to documenting meeting discussions, ensuring that the operational aspects of the organization function...

  • Sales Coordinator

    3 months ago

    Dundee, United Kingdom Nicholas Hendry Ltd Full time

    Sales Coordinator - Dundee Permanent post £25 000 per annum Nicholas Hendry is currently working with a well-known, Dundee-based business that is currently enjoying a period of sustained growth. Our client is an instantly recognisable local employer that, due to continued expansion is looking to hire an experienced Sales Coordinator who has experience in...

  • HR Coordinator

    3 months ago

    Dundee, United Kingdom Stangate HR Full time

    **HR Coordinator** **Part-time 25 - 30 hours per week** **Salary £26,00 based on 30 hours a week (pro-rata accordingly if less)** **Remote** My client is a combination of world-leading companies that are together transforming training in the energy, and wider safety-critical sectors, combining cutting-edge immersive technology with award-winning...

  • Facilities Coordinator

    1 day ago

    Dundee, Dundee City, United Kingdom GKR International Full time

    GKR International is seeking a highly skilled and experienced Community Manager to join their team in a dynamic and fast-paced environment.This is an exciting opportunity for a customer-focused individual to play a key role in the success of the company, working closely with a range of people and businesses every day.The ideal candidate will have 2-3 years...

  • Facilities Coordinator

    3 days ago

    Dundee, Dundee City, United Kingdom GKR International Full time

    GKR International is seeking a highly skilled and experienced Community Manager to join their team in a dynamic and fast-paced environment.This is an exciting opportunity for a customer-focused individual to play a key role in the success of the company, working closely with a range of people and businesses every day.The ideal candidate will have 2-3 years...

  • Internal Sales Coordinator

    3 months ago

    Dundee, United Kingdom Nicholas Hendry Full time

    **Internal Sales Coordinator - Dundee** **Permanent post** **Up to £28k Per Annum Base Salary + Bonus (OTE circa £34k+)** Nicholas Hendry is currently working with a well-known, Dundee-based business that is currently enjoying a period of sustained growth. Our client is an instantly recognisable local employer that, due to continued expansion is looking...

  • Sales Development Coordinator

    3 days ago

    Dundee, Dundee City, United Kingdom Nicholas Hendry Ltd Full time

    About the RoleWe are seeking an experienced Sales Development Coordinator to join our team at Nicholas Hendry Ltd. As a Sales Development Coordinator, you will play a key role in driving business growth and developing our existing customer base.Key ResponsibilitiesWork closely with our Business Support team to identify new business opportunities and develop...

  • Events Coordinator

    3 months ago

    Dundee, United Kingdom Commercial Property Investors Full time

    **ABOUT US** At Commercial Property Investors, we offer valuable educational content for those interested in entering the Commercial Property world. In addition to our own property holdings, we are committed to providing valuable educational content through our website, equipping investors with the knowledge and tools they need to navigate the market...

  • Office Coordinator

    1 day ago

    Dundee, Dundee City, United Kingdom Search Full time

    Job Summary:We are seeking a highly organized and proactive Office Administrator to join our fast-paced team at Search, a well-established recruitment agency. As an Office Administrator, you will play a crucial role in ensuring the smooth operation of our office, providing exceptional customer service, and supporting our team members.Key...

  • Office Coordinator

    1 day ago

    Dundee, Dundee City, United Kingdom Search Full time

    Job Summary:We are seeking a highly organized and proactive Office Administrator to join our fast-paced team at Search, a well-established recruitment agency. As an Office Administrator, you will play a crucial role in ensuring the smooth operation of our office, providing exceptional customer service, and supporting our team members.Key...

  • Business Support Administrator

    3 months ago

    Dundee, United Kingdom WRB Gas (Contracts) Ltd Full time

    **Business Support Administrator** We have a fantastic opportunity for a Business Support Administrator to join our team based in our Dundee office. We are a rapidly growing servicing, maintenance and installation business within the heating industry looking for an experienced professional who is happy to multi-task and likes a varied workload. Experience...

  • Office Coordinator

    1 month ago

    Dundee, United Kingdom Urban Foresight Full time

    Location: Dundee We believe that passionate people can achieve extraordinary things. We are looking for an enthusiastic Office Coordinator for a key role in our unique and growing business. This permanent role will be based at our office in City Quay, in central Dundee. The role You will be responsible for the smooth running of our office in Dundee,...