Band 3 Team Administrative Assistant

2 weeks ago

Belfast, United Kingdom Platinum Recruitment NI Ltd Full time

Job Title : Band 3 Team Administrative Assistant

Location : Belfast BT8 (post may require attendance at other locations across the Region)

Duration : Temporary

Rate : £11.67p/h

Hours : 22.5hpw

**INFORMATION TECHNOLOGY**
- Make full use of the IT systems available to produce work of a consistently high standard.
- Be proficient with the use of Excel, Access, Powerpoint and Word packages.
- Perform data entry/searches, using the Soscare, PARIS systems.
- Ensure that ICT and telephony problems are promptly referred to ICT.
- Ensure the GAA is notified to complete all necessary ICT documentation.
- Import alerts to the service regarding service users to the RESWS database/PARIS.

**CUSTOMER SERVICE**
- Receive telephone calls deal with enquiries and co ordinate information in an efficient, courteous and friendly manner.
- Ensure quality standards are adhered to in all aspects of this employment.

Ensure a high quality administrative service is provided to both external and internal stakeholders at all times

**ADMINISTRATION**
- Typing and circulation of correspondence, to include letters, reports, forms etc.
- Upkeep of all office forms and all associated photocopying.
- Monitoring and ordering of stationery.
- Administer the RESWS central mailboxes.
- Print referrals and upload to Paris.
- Full administration of, and accounting for petty cash, to include processing and recording of all financial documentation.
- Assist with the preparation of statistical information when required.
- Provide cover for other TAA/Personal Secretary to cope with workload variation.
- Any other duties that may be required.

Essential Criteria:
1 Four GCSE’s including English Language (Grades A - C) or equivalent

**OR** Have one year’s relevant experience

2 The ability to communicate effectively both verbally and in

writing with a variety of people.

3 Ability to prioritise workload, respond effectively and meet deadlines

4. RSA Stage II Typewriting (Parts 1 & 2)

OR RSA Stage II Word Processing (Parts 1 & 2) OR Equivalent

**OR**

12 months experience of formatting and circulating correspondence, typing of reports and general word processing.

5. Experience in the use of Microsoft Office

Platinum Recruitment NI Ltd is an equal opportunities employer and a Corporate Member of the Recruitment and Employment Confederation (REC) and abide by the REC Code of Professional Practice. Platinum Recruitment NI Ltd adheres to all current employment legislation.

**Job Types**: Part-time, Temporary contract

**Salary**: £11.67 per hour

Expected hours: 22.5 per week

Schedule:

- Monday to Friday

Application question(s):

- 4. RSA Stage II Typewriting (Parts 1 & 2)

OR RSA Stage II Word Processing (Parts 1 & 2) OR Equivalent
OR
12 months experience of formatting and circulating
correspondence, typing of reports and general word
processing

**Education**:

- GCSE or equivalent (required)

**Experience**:

- Customer service: 1 year (required)
- Administrative experience: 1 year (required)
- Microsoft office: 1 year (required)

Licence/Certification:

- Driving Licence (required)

Work Location: In person

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