Band 3 Administrative Assistant

2 weeks ago

Belfast, United Kingdom MPA Recruitment Full time

**Job Role**: Band 3 Administrative Assistant

MPA are working alongside their large public sector client in the Belfast area to recruit for a Band 3 Administrative Assistant for a health and wellbeing centre.

The post holder will be responsible for a wide range of administrative tasks to support and assist in the effective and efficient provision of services within the department.

**Location** - Lisburn Road, Belfast

**Hours of Work** - Monday to Friday, 9am-5pm

**Salary** - £11.11

**Contract **- Ongoing

**What the role entails**:
The post holder will be required to carry out a range of duties which may include all or some of the following:

- Make full use of the IT systems available to produce work of a consistently high standard.
- Be proficient with the use of access and word packages.
- Perform data entry using the PARIS computer system (client records).
- Receive telephone calls, deal with enquiries and coordinate information in an efficient, courteous, and friendly manner.
- Ensure quality standards are adhered to in all aspects of employment.
- Typing and circulation of correspondence, to include letters, invitations, minutes, untoward incidents, etc.
- Note taking/record of discussion at meetings.
- Filing of all letters, memos, etc. on a daily basis.
- Efficient organisation and maintenance of record and information systems ensuring back-up systems are utilised.
- Preparation and collation of statistical information regarding families with social work involvement when required.
- Recording of incoming/outgoing mail and ensure mail is distributed and redirected appropriately to relevant staff in a timely manner.
- Provide cover for other Team Administrative Assistants to cope with workload variation.
- Ensure all work is processed in a timely manner in accordance with agreed performance standards.
- Any other duties

**Essential Criteria**:
1 - a) 4 GCSE’s Grades A-C to include

English Language (or equivalent

Qualification) plus 1 year’s

administrative.

**OR**

b) NVQ Level 2 in Administration (or
equivalent qualification) plus 1
year’s administrative

**OR**

c) 2 year’s administrative.

2 - Experience of note taking/minute taking duties.

3 - a) OCR/RSA Stage 2 Text Processing Part 1 & 2 Word Processing/Typing.

**OR**

b) 12 months typing experience to include typing of reports, formatting and circulation of correspondence, use of Microsoft packages (Word, Excel, etc.) and general word processing.

4- Experience in the use of Microsoft Packages, Word, Excel, etc.

**AND**
- Ability to work as part of a team.
- Ability to use own initiative.
- Excellent organisational skills with an ability to prioritise own workload.
- Effective communications skills to meet the needs of the post in full.
- The ability to work in a challenging and changing environment.
- The ability to ensure accuracy in own work.
- The ability to effectively use office admin systems such as diary management and filing systems.

**Salary**: £11.11 per hour

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Belfast: reliably commute or plan to relocate before starting work (preferred)

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Customer service: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person

Reference ID: CON - B3AWB

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