Administrative Assistant

3 weeks ago


Belfast, United Kingdom MPA Recruitment Full time

**Job Role**: Administrative Assistant (Band 3)

MPA are excited to be working alongside their large public sector client in the Belfast area to recruit for a Band 3 Administrative Assistant.

The post holder will provide an efficient secretarial and administration support for the Administration Team in Trust Health Centres.

**Location** - Crumlin Road, Belfast

**Hours of Work** - Monday to Friday, 9am-5pm

**Salary** - £11.11

**Contract **- Ongoing

**What the role entails**:

- Provide a comprehensive daily administrative service at all times.
- Ensure files, documents and paperwork are prepared in a timely and efficient manner.
- Arrange clinics and send out appointments, update records and maintain filing system.
- Typing of correspondence, minutes, letters, memos and confidential reports.
- Deal with internal and external mail in a timely and efficient manner.
- Collect and collate statistical information as and when required.
- Liaise with G.P practices and other Health Care Professionals.
- Make and receive telephone calls and take appropriate action.
- Liaise with other disciplines, outside agencies, and departments in a helpful and professional manner to assist in the provision of the service.
- Circulate information and ensure responses are received by agreed deadlines.
- Receive telephone calls, enquiries, and co-ordinate information in an efficient, courteous, and friendly manner.
- Ensure quality standards are adhered to in all aspects of this employment.

**Essential Criteria**:
1 a) 4 GCSE’s Grades A-C to include English Language (or equivalent Qualification) plus 1 year’s administrative /clerical experience.

**OR**

b) NVQ Level 2 in Administration and 1 year’s administrative experience.

**OR**

c) 2 year’s administrative experience.

2 a) OCR Stage 2 Text Processing (part 1) or Word Processing/Typing (Part 2) or equivalent qualifications

**OR**

b) Have evidence of 1 year’s Typing or Word-processing experience and can demonstrate a capable level of ability.

3) The ability to work on own initiative and to work under pressure.

4) The ability to organise and prioritise workload.

**Desirable Criteria**
- Ability to communicate effectively both orally and in writing.
- Maturity and self-confidence to form effective team working relationships.

**Salary**: £11.11 per hour

Schedule:

- Monday to Friday

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Administrative experience: 1 year (preferred)

Work Location: In person

Reference ID: CON-B3AAM



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