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Office Coordinator

4 months ago

Upminster, United Kingdom Uniserve Group Full time

One World are seeking a personable and organised Office Coordinator to join our ever growing, close knit team, at an extremely exciting time for us Having just moved into our stunning brand new office in Shoreditch, we are looking to hire a dynamic Office Assistant to support with manning our Reception desk, supporting the team and running the day-to-day office operations. This is a new role with scope to grow and really put your own stamp on things.

Hours of Work:

- 0800hr-1630hr

**Key Responsibilities**:
**Receptionist Duties**
- Greeting and welcoming guests
- Answering the phone
- Allocate and keep track of ID cards
- Registering guests and notifying the relevant people of guest arrivals

**Office Manager Duties**
- Being the first point of contact for any operational office issues and things like Health & Safety
- Maintaining and ordering stock of things like stationary, cleaning supplies, merchandise, drinks
- Organising and owning various documents that will range from user manuals, general filing, job descriptions etc
- Assist with events that are being held at the office
- Work closely with our cleaner to ensure the office is being kept in pristine condition and cleaning supplies are being maintained
- Keeping on top of the organisation of communal cupboards such as the stationary cupboard
- Keeping a track of IT equipment asset tagging
- Liaising with maintenance teams to ensure building quality is maintained
- Ordering lunches for meetings

**Support Duties**
- Submitting expenses for the MD
- Supporting the Executive Assistant with ad hoc duties
- Typing up documentation on an ad hoc basis

**Skills, Knowledge and Expertise**:

- Experience in a support/Receptionist role
- Confident and approachable individual
- Organisation must be in your DNA
- Attitude of no task is too big or too small
- Self-sufficient and enjoys working independently, but able to do so in a very fast paced, busy environment
- Ability to multi-task and deal with a demanding workload
- Advanced MS Office skills
- A true problem solver
- Be comfortable asking the ‘stupid question’ or challenging
- Brilliant communication and relationship building skills
- Have an interest in One World and what we are doing
- High level of attention to detail
- This is an office based role, 5 days per week

**Benefits**:
Uniserve is the UK’s largest independent Global Logistics, Trade Management and Technology Group. As well as competitive pay and annual salary reviews, we offer:

- Competitive Salary
- Competitive Bonus
- Pension Scheme.
- Annual Salary Review
- Free Eye Test and £60 Vouchers towards glasses
- Interest Free Company Loan
- Free On-Site Parking
- Referral Bonus up to £750 per person you refer to work at Uniserve
- Care first Lifestyle programme
- Flu jabs annually on site or vouchers.
- Life Assurance
- Electric vehicle charging points at work
- Flexible Career Pathway with tailored L&D
- Supply Chain Academy education courses including Masters and MBA

**About Uniserve Group**:
Established in 1984, Uniserve is the largest British privately owned international freight and logistics company. Working with an unrivalled network of professional partners across the world. We are experts in all major Global trade markets and specialists in Europe, China, South East Asia, and the Indian Subcontinent.