Office Administrator

5 days ago

Darlington, United Kingdom Centre for Process Innovation Full time

**About **CPI**
CPI helps make great ideas and inventions a reality. We’re a team of intelligent people using advances in science and technology to solve the biggest global challenges in healthcare and sustainability.
Through our incredible people and innovation infrastructure, we collaborate with our partners in industry, academia, government, and the investment community to accelerate the development and commercialisation of innovative products.
From health technologies and pharmaceuticals to sustainable food and materials innovations, we turn the entrepreneurial spirit and radical thinking of our people and partners into incredible impact that makes our world a better place.

**Why this role is important for CPI’s work**
Due to an internal secondment, an exciting opportunity has arisen for an Office Administrator to join the Administration team at CPI in Darlington. The role is offered on an initial 12-month fixed-term contract.
The state-of-the-art Biologics and RNA manufacturing facility in Darlington is a key part of CPI’s organisation, housing a wide range of scientists and engineers tasked with innovating, de-risking and delivering a wide range of novel biological medicines in the UK.
You will be joining a lively, enthusiastic and friendly team supporting the scientists and managers on-site with a variety of administrative support. You will have the opportunity to develop your experience and career in a stimulating and forward-looking environment.
Reporting to the Office Manager you will be based in front of the house assisting all visitors and staff. Where you will actively advise on enquiries and provide high-quality administration support.
Provide reception duties which include answering the main switchboard and dealing appropriately with all calls and taking messages.
Assist with all visitors, including tours to facilities, managing the PPE supplies, and taking the lead to ensure all visitors to CPI are received and hosted appropriately.
Arrange and ensure the smooth running of meetings, including the coordination of room bookings, collating papers and ensuring refreshments are available.
Lead and coordinate inductions for all new starters, including ensuring appropriate office accommodation, IT and phones are available.
Actively manage inbox and field enquiries.
Provide diary management for senior managers.
Assist CPI Staff in arranging travel and accommodation both inside and outside of the UK following the travel procedure and ensuring the best value for money.
Input data into the Customer Relationship Management (CRM) system to keep it up to date.
Raise purchase orders as requested, place orders as appropriate using the correct procedure and always ensure the best value for money.
Provide administrative tasks to managers by attending project meetings to take notes and actions and providing an audit trail of actions in preparation for the next meeting.
Conduct general office duties, including photocopying, scanning, ordering stationery and other consumables.
Book and monitor the meeting rooms and hot desks at each facility.
Take part in other admin activities and assist other functions of the business as and when required. Any additional activities undertaken will be commensurate with the level of this role.
Assist in ensuring compliance with all relevant SHE regulations and guidelines relevant to office space, including DSE assessments.

**The person we are seeking**
Will be educated to NVQ / QCF level 3 (or equivalent) in Business Administration.
Will hold previous experience in providing administrative assistance in an organisation of a similar size to CPI.
Will be an advanced user of Microsoft IT packages including Excel, PowerPoint and databases.

**What does **CPI** offer you?*
At CPI, we offer a wide range of benefits to our employees, this includes:

- Up to 36 days holiday, including bank holidays - Plus a holiday purchasing scheme
- Generous pension scheme
- Life assurance and accident insurance schemes
- Flexible working
- Learning and Development Opportunities
- Free parking

Find out more about our culture and benefits.

**Additional information**

CPI is an organisation based in the UK. Commencement of employment is conditional to demonstrating right to work in the UK, sponsorship may be available.

**Job Types**: Full-time, Contract

**Salary**: £19,500.00-£22,300.00 per year

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