Personal Assistant to Director

6 months ago

London, United Kingdom Pizarro Full time

**Job Description - Executive Assistant to José Pizarro (EA)**

The EA post is established to work closely with managing director José Pizarro and his partner Dr. Peter Meades, company director.  Discretion, flexibility, and confidentiality are essential to the role. The post holder needs to be enthusiastic and assume a high level of personal responsibility, to be proactive in matters arising, and to demonstrate initiative. In tandem with supporting José and Peter, the post holder provides support to the operations (Ops) team to ensure effective administration and extensive diary management, with the aim of maximising efficiency in José’s daily engagements and tasks. 
The EA requires in-depth knowledge of the businesses and organisations within which José works and is involved, including up-to-date knowledge of key personnel, contractors, journalists, suppliers, and companies for whom he is a brand ambassador. 
José prioritises forging and maintaining strong and effective working relationships with people, and as the first point of contact for people inside and outside the organisation, excellent communication skills, enthusiasm and a positive “can-do” attitude are paramount. 
Alignment with José’s business and personal ethos, aims and objectives is essential.

**Daily Duties**
- Daily diary management.
- Liaise regularly with JP’s partner and company director, Peter Meades, to ensure effective diary management in relation to various personal and professional engagements.
- Screening phone calls, enquiries and requests, and handling them when appropriate
- Taking dictation
- Meeting and greeting visitors at all levels of seniority
- Attending meetings with or on José’s behalf; ensuring José is well prepared for meetings with correct information and documentation.
- Arranging travel, visas, and accommodation and, occasionally, travelling with José to take notes at meetings or to provide general assistance during meetings and presentations.
- Producing documents, briefing papers, reports, and presentations etc.
- Carrying out background research and presenting findings
- Book transportation, restaurants etc. both in the UK and abroad as and when required.

**Sales & Purchasing**
- Raising and recording purchase orders for products and books
- Raising and recording invoices for products, books, services and reimbursement of expenses
- Overseeing the orders and invoices in connection with importing products from Spain, ensuring payments are made and relevant documentations sent to UK accountants.

**Contract Work**
- Liaising with clients and agents on José’s behalf
- Checking proposals, draft contracts and other forms of fee arrangements in advance to be agreed by José
- Raising and chasing invoices for fee-earning work
- Logging fee earnings for tax return
- Arrange cleaning services at JP’s residence
- Ensure Conchi and Pie ( José and Peter’s dogs) are fed, walked and looked after, as required.
- Ensure dog sitting is arranged when required as well as regular vet’s appointments, travel requirements and visits abroad.
- Ensure all artwork is insured and correctly categorized.

**PR/Marketing**:

- To liaise with the Directors, PR/marketing consultants and staff to ensure the smooth implementation of the tasks identified in the PR/Marketing plan, including as a minimum:

- Assist with the management of special events and promotions both in the restaurant and off-site (outside catering, events or festivals)
- Co-ordination of marketing/PR activities that are jointly taking place with sister restaurants.
- Liaising with PR/marketing consultants to ensure consistency of branding and marketing materials across output. Valentina.

**Events**
- Assistance with all personal travel arrangements, flights and accommodation booking, ground travel, transfers, and detailed itineraries with all pertinent contact details, as required.
- Responsibility for the assessing, planning, organizing and implementation of all aspects of events such as private hires, photo shoots, filming, book launches, and others as required.

**Office Management**
- Maintenance of spreadsheets recording revenue from fee-earning work, books and importing
- Collection, printing and collation of expenses for the tax return
- Preparation of the tax return submission to Jose’s tax accountant.

**Customer Service**
- As a direct representative and “face” of José Pizarro and the wider brand, excellent interpersonal skills and diplomacy are required.
- Provide a friendly, courteous, professional service always.
- Demonstrate high standards of office and personal presentation.
- Responsibility for the assessing, planning, organising and implementation of all aspects of events such as private hires, photo shoots, filming, book launches, and other as required.
- Assistance with all personal travel arrangements, flights and accommodation bookings, ground travel, detailed travel itineraries, and contacts, as requir

  • Personal Assistant for Director of Contemporary Art Gallery

    3 weeks ago

    Central London, United Kingdom SORTED Personal Management Full time

    About the Role:SORTED Personal Management is seeking a highly skilled Personal Assistant to support the Director of a leading contemporary art gallery in London.Key Responsibilities:Provide administrative support to the DirectorManage diaries and travel arrangementsHandle correspondence and communicationsAssist with event planning and coordinationManage...

  • Personal Assistant to the Elite

    3 weeks ago

    London, Greater London, United Kingdom SORTED Personal Management Full time

    Personal Assistant to the EliteSalary: £80,000 - £100,000 per annum (depending on experience)We are seeking a highly skilled and experienced Personal Assistant to join our team. As a key member of the principal's household staff, you will be responsible for managing the principal's personal and professional life, including scheduling appointments,...

  • Personal Assistant to Director

    6 months ago

    London, United Kingdom Tony's Pita Ltd Full time

    Job Overview: We are looking for a highly organized and detail-oriented person to join our team as a Personal Assistant to the Director. This role will provide administrative support and ensure smooth operations within the office. **Responsibilities**: - Being “on top” of supplier/customer invoices - making notes of payment (sort the invoices...

  • Personal Assistant to Principal

    2 weeks ago

    London, Greater London, United Kingdom SORTED Personal Management Full time

    Job Title: Travelling Personal Assistant / ButlerLocation: London, with frequent international travel requiredJob Type: Full-timeReports to: Chief of StaffSalary: £60,000 - £80,000 per annum based on experienceJob Summary:The Travelling Personal Assistant will provide high-level support to the principal in all personal and professional matters whilst...

  • Personal Assistant to Director

    6 months ago

    London, United Kingdom Somerset White Full time

    **Job description** - Looking for an excellent Personal/Executive Assistant to support 2 busy Directors and the office as a whole._ **The Company** **The Role** This is a critical role to our small busy team and involves both assisting the Directors with all manner of personal and business related requests and ensuring the efficient running of the office...

  • Personal Assistant to Directors

    8 months ago

    London, United Kingdom Ealing Council Full time

    Job description Ealing council is striving for excellence and is committed to delivering effective services to meet the needs of our customers. We are looking for an enthusiastic and committed Personal Assistant to work across the Children’s department and provide exceptional support to the directors/assistant directors. The work is demanding, but...

  • Technical Personal Assistant to Director

    7 months ago

    London, United Kingdom SEN-NET Full time

    We are seeking an exceptional Technical Personal Assistant to support our distinguished Executive Director. This role demands a strong interest and knowledge in new technologies, as well as excellent analytical skills and the ability to provide creative and innovative ideas. You will coordinate the Director's complex schedule, assist with local and...

  • Personal Assistant

    7 months ago

    London, United Kingdom Australasian Recruitment Company Full time

    **Personal Assistant to Executive Director** **Salary: £40,000 per annum** An exciting opportunity to support the Executive Director of an award-winning global architecture firm as a Personal Assistant! **Personal Assistant to Executive Director **Responsibilities**: - Making high-impact decisions in a pressurised environment on behalf of the Executive...

  • Personal Assistant to Executive Directors

    7 months ago

    London, United Kingdom Wandle Housing Association Ltd Full time

    At Wandle we support people across south London who need a home, by delivering safe and affordable homes along with low cost, dependable, localised services to our customers. The Personal Assistant to the Executive for supporting the Executive Directors with the smooth running of the Directorates through support in all aspects of their role to ensure their...

  • Personal Assistant to IT Director

    3 weeks ago

    Central London, United Kingdom Bain and Gray Full time

    Personal Assistant Opportunity">We are seeking a highly skilled Personal Assistant to join our team, providing exceptional support to our IT Director. The ideal candidate will be proactive, organized, and able to prioritize tasks effectively in a fast-paced environment.">About the Role">In this role, you will be responsible for managing the IT Director's...

  • Personal Assistant Director

    7 days ago

    London, Greater London, United Kingdom Proprec Full time

    We are seeking a highly skilled and experienced Personal Assistant Director to join our team at Proprec in Leatherhead. This full-time role comes with a competitive salary of £50,000 - £60,000 per annum, depending on experience.About the PositionIn this senior role, you will be responsible for supporting the Director in various administrative tasks,...

  • Personal Assistant to Executive Director

    6 months ago

    London, United Kingdom Australasian Recruitment Company Full time

    **PERSONAL ASSISTANT** An exciting opportunity to support the Executive Director of an award-winning global architecture firm as a Personal Assistant! **PERSONAL ASSISTANT ROLE**: - Undertaking extensive diary management using Microsoft Outlook including forward planning, meeting preparation, maps, room and venue bookings, organisation and co-ordination...

  • Personal Assistant to Managing Director

    7 months ago

    London, United Kingdom Elpis Maritime Ltd Full time

    We are seeking a highly organized and detail-oriented individual to join our team as a Personal Assistant to the Director. As a Personal Assistant, you will provide administrative support and assist in managing the Director's daily activities. This is a crucial role that requires exceptional organizational skills and the ability to handle confidential...

  • Personal Assistant to Directors

    2 weeks ago

    London, Greater London, United Kingdom Angela Mortimer Plc- W1D Full time

    Job DescriptionWe are seeking an experienced and proactive Personal Assistant to Directors to join our team at Angela Mortimer Plc, based in W1D. As a key member of the team, you will provide administrative support to the principal directors, working 5 days a week in a dynamic office environment. With a strong focus on flexibility and autonomy, this role...

  • Personal Assistant to Sales Director

    6 months ago

    London, United Kingdom FLG Facilities Full time

    Trainee Personal Assistant (PA) to Sales Director Company: FGL Facilities Location: The Whole of London, Lots of Traveling due to client visits. **Salary**: £35k OTE About FGL Facilities: FGL Facilities is a dynamic and rapidly growing company specializing in Facilities management. Committed to delivering top-notch services and solutions, we are at the...

  • Personal Assistant to Sales Director

    7 months ago

    London, United Kingdom FORMASONS Full time

    Trainee Personal Assistant (PA) to Sales Director Company: FORMASONS Location: The Whole of London, Lots of Traveling due to client visits. About FORMASONS: FGL Facilities is a dynamic and rapidly growing company specializing in Facilities management. Committed to delivering top-notch services and solutions, we are at the forefront of our field,...

  • Personal Assistant to Managing Director

    6 months ago

    London, United Kingdom FORMASONS Full time

    Trainee Personal Assistant (PA) to Managing Director Company: FORMASONS Location: The Whole of London, Lots of Traveling due to client visits. About FORMASONS: Formasons is a dynamic and rapidly growing company specializing in Facilities management. Committed to delivering top-notch services and solutions, we are at the forefront of our field,...

  • Senior Personal Assistant to Director

    4 weeks ago

    London, Greater London, United Kingdom The LEFLLM-Publishing Full time

    About The LEFLLM-PublishingWe are a listening and friendly employer, offering opportunities for work progression, a friendly working environment, and training and support for employees.Job Description:A professional and experienced personal assistant is required to provide high-quality support to our Director. Key responsibilities include:Managing the...

  • Personal Assistant to Director

    6 months ago

    London, United Kingdom Financial Conduct Authority Full time

    Personal Assistant to Director, Chief Economist and Interim Director of Strategy **Salary**: National - ranging from £26,400 - £36,000 and London from £29,000 - £40,000 per annum Are you interested in joining a Director’s office, to support the Chief Economist and Interim Director of Strategy? The team/ department The Economics Departments provides...

  • Technical Personal Assistant to Director

    6 months ago

    London, United Kingdom SEN-NET Full time

    Are you passionate about new technologies and innovative thinking? Do you have strong analytical skills and enjoy engaging in stimulating discussions? We are looking for a Technical Personal Assistant to support our visionary Executive Director. This full-time live-in role offers outstanding career growth prospects and an opportunity to work closely with a...