Personal Assistant to Executive Director
5 months ago
**PERSONAL ASSISTANT**
An exciting opportunity to support the Executive Director of an award-winning global architecture firm as a Personal Assistant
**PERSONAL ASSISTANT ROLE**:
- Undertaking extensive diary management using Microsoft Outlook including forward planning, meeting preparation, maps, room and venue bookings, organisation and co-ordination of all aspects of the Director’s activities
- Gate keeping and acting as a shield, dealing with callers and visitors on the telephone and in person including taking messages, passing them on effectively and maintaining a reliable tracking system to ensure that appropriate action is taken
- Liaising with current and potential clients, fostering good working relationships with them and their support
- Dealing with all paperwork, including binding, scanning, and post and management of all filing; both paper and electronic
- Making business trip and personal travel arrangements, including flights, hotels, trains, car hire, visas, insurance, etc for clients and staff
- Maintaining communication with other PAs and members of the Practice Operations team, as well as the architectural teams and all other support functions to ensure the continued smooth running of the practice
**PERSONAL ASSISTANT ESSENTIALS**:
- Minimum 2 years of Personal Assistant experience supporting on a 1:1 level
- Must be happy working 5 days in office
- Strong organizational and communication skills
- Excellent attention to detail
- Proactive, with the ability to deal with issues before they arise
- For information on how we process personal information please refer to our website: _
**_How We Use Your Personal Information_**
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