Office Administrator
4 days ago
I have a role for a well established interior design company looking for a Office Administrator in Sutton
The office administrator will be responsible for the smooth running of the office on a day-to-day basis. To deliver an effective and professional administrative service to the organisation, maintaining and improving office services and coordinating severaloffice activities, as well as supporting the Sales Department. The role will include working with external Health & Safety and Personnel representatives to ensure safe working practices and HR compliance.
Key Role Responsibilities:
- Overseeing daily office operations with a mission to create an excellent experience of our office for internal and external visitors. Ensuring the highest levels of hospitality and efficiency are maintained. These include essential services such as; reception,security, events, maintenance, mail, archiving, cleaning, catering and waste disposal.
- Ensuring that all external visitors and suppliers have followed appropriate security procedures and keeping our office compliant with data protection or other standards.
- Ensure office and factory facilities are in working condition, including office/kitchen equipment and systems, by contacting suppliers and other service providers as needed and arranging for any necessary repairs.
- Manage any office maintenance, reconfigurations or moves
- Maintain office supplies and equipment; ordering as needed within established budget and acting as a liaison between the Company and vendors for lease renewal, equipment maintenance, or queries with supplies, invoices, and billing.
- Resolving questions and problems, independently taking or coordinating the appropriate action, referring only the most complex issues to higher levels.
- Managing corporate risk assessment(s) and actions; and liaising with building management on health & safety issues.
- Organise First Aid, Fire training and related courses. Manage daily health & safety issues - in line with instructions from our external Health & Safety Rep instructions.
- Support Sales dept with various tasks including logistics and sending samples.
- Providing additional ad-hoc administration support as required.
Experience and Skills Required:
- Prior office management experience in a similar sized organisation.
- Ability to interact and communicate appropriately and professionally at all levels.
- Strong organization and planning skills.
- Able to prioritize own workload and manage multiple requests.
- Able to build and maintain good relationships both internally and externally.
- Able to work on own initiative with mínimal supervision.
- Able to maintain absolute confidentiality with regard to sensitive information
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