Estates Administrative Assistant

2 days ago


Sutton, United Kingdom Office Angels Full time

**Estates Administrative Assistant**

Based in Sutton, Surrey

Full time and permanent.

The salary range is £22,573 - £24,680 per annum inclusive of London Weighting Allowance

An amazing opportunity to work as an Estates Administration Assistant within the Education sector

If successful a DBS check would be carried out.
- Holidays 24 days
- 36 hours per week - with flexibility on how these are worked
- Excellent local government pension scheme and Perkbox.

**General Purpose of Job**:
To be the first point of contact for all Estates and Facilities enquiries.

To monitor and co-ordinate reporting on the on-line health & safety system and the facility help desk system.

The Estate Administrative Assistant will liaise with suppliers and contractors to ensure that all requests are responded to in a timely manner.

**MAIN DUTIES AND RESPONSIBILITIES:

- **

1. To be the first point of contact for Estates & Facilities enquiries.

2. To be responsible for recording and acknowledging any Estates & Facilities requests or concerns. Tracking and monitoring progress against actions on the Autotask facilities management helpdesk under the direction of A Estates Coordinator.

3. To be responsible for recording and acknowledging works put through on the facilities help desk, tracking and monitoring progress against actions, bringing concerns to the attention of the Estates Coordinator.

4. To provide administrative support to the Estates team.

5. To create reports from the Autotask facilities management systems as required.

6. Respond to requests for the creation of ID Passes for all shared services staff and academies staff as required. Print ID cards and distribution to the relevant college centres and academies.

7. Make regular use of training, development and self-assessment processes to improve the quality of work. 6. To recognise own strengths and areas of expertise and use these to advise and support others. 7. To establish constructive relationships and communicationwith colleagues and other agencies/professionals. 8. To treat all users of the College and Academies with courtesy and consideration.

8. To present a positive personal image, contributing to a welcoming environment which supports equal opportunities for all.

**Qualifications/Experience**

1. Experience of working within a team.

2. Proven experience of customer service skills.

3. Proven experience of taking initiative and working under pressure.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.


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