Property Administrator

3 months ago

Cambridge, United Kingdom Bidwells Full time

Job Advert

Are you an administrator looking for a new challenge? If so, we're recruiting a Property Administrator within our Residential Sales office for a period of 6 months

The role will work Monday to Friday with the occasional Saturday (9-1) if required. We're looking for someone to start ASAP

We're looking for someone who is pro active, organised, takes pride in their work, has a professional telephone and personal manner aswell as having meticulous attention to detail. The primary role of our Property Administrator is to book in viewings for potential buyers, liaise with our viewings guides, coordinate diaries and schedules, update Sales Negotiators with necessary feedback aswell as giving a quality and memorable service to customers.

Bidwells' Residential team provides an unrivalled service for the sale and letting of a wide range of property, from new homes and period cottages to town and country houses. Each property is handled by a partner or senior agent with expertise, knowledge and experience of the local market.

**What you’ll be doing**:

- In charge of the departments shared inbox
- Arranging preview visits, viewings and surveyor visits, liaising with vendors and applicants as necessary
- Registering new applicants on the Reapit database and matching their search requirements to the available properties
- Regular maintenance and cleansing of the Reapit applicant database and regular dialog with clients
- Maintaining, updating and auditing the key list and alarm sheets for active properties. Liaising with vendors for keys
- Using OneNote to create a property information page for each new listing
- Supporting the viewing guide team with day to day enquiries and updating the viewing diary
- Add viewing guide feedback from sales viewings to Reapit
- Completions - Key prep / updating records / arranging champagne / key release forms
- Ordering / arranging collections of for sale boards
- Maintain and update the brochure drawers and back room filing system
- Add new brochures to the comparables filing system
- Shared responsibility of creating and posting department social media posts
- Creation of and sending of Dotmailers bulletins for the departments new instructions, ensuring these have been checked by the sales team for accuracy
- Occasional Admin support for the wider team including transcribing, dictations for pitch letters & raising invoices via our Finances team

**About you**:

- Able to manage a busy work load
- A Team player
- Strong attention to detail and very organised
- Experience using OneNote, Teams, Outlook & Word
- Experience of residential sales environment desirable

**What's in it for you**
- A fun and friendly, supportive team
- A spacious, newly refurbished office in Cambridge
- A competitive salary
- Up to 8% contributory pension
- Twenty five days annual leave + your birthday off work + option to buy an additional 5 days

Agencies: Bidwells does not accept unsolicited resumes and will not be responsible for related fees.

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