HR Administrator

7 months ago

Newport, United Kingdom RF Brookes Full time

Job Introduction
**About the role**

We are currently recruiting for a HR Administrator to join our HR team at our Rogerstone site. You will be working as part of a small but busy team supporting the business.

Reporting directly to the Lead HR Business Partner, you will provide administrative support to the HR Team, Managers and employees in respect of procedural advice on HR matters, ensuring all matters are handled fairly and consistently in line with legal and company requirements.

The role will involve the following:

- Provide day to day transactional support to the HR Team
- Manage and maintain time and attendance system to ensure time keeping and attendance is correctly recorded, and fit note/ self-certificates are received where necessary and provided to payroll.
- Managing the Absence Line and HR Inbox
- Maintain effective and efficient HR databases and personnel records, ensuring that we are complying with GDPR legislation
- Cover in other areas within the department including payroll when necessary to support an efficient service delivery
- Process all leaver / transfer documentation and update the HR systems, ensuring that exit interviews are carried out.

**About you**:

- Experience in a comparable role within HR, supporting a large headcount; ideally in a food manufacturing environment
- Ability to plan, organise and work under pressure, working towards tight deadlines
- Strong communication skills both verbal and written, with the ability to communicate and constructively challenge at all levels
- Confident approach to difficult conversations and the ability to deal with employee concerns with sensitivity and care.
- Excellent IT Skills, able to work with Microsoft Packages, in particular Excel, and experience in HR Databases
- Able to maintain confidentiality and present a professional approach at all times
- HR Qualification (CIPD Level 3 or working towards) - Desirable

Main Responsibilities
**Accountabilities**
- To deliver an effective, customer-focused administrative support to the HR, Payroll and Training Team, management and employees in respect of procedural advice on HR matters; transactional HR administration; recruitment; discipline & grievance and performance management issues to drive the overall business agenda.
- Primary liaison is with all levels of employees and management, Interaction with agency labour suppliers, Payroll, Training and HR
- Provide day to day transactional support to the HR & Recruitment team.
- Provide admin support in all HR areas specialising in absence and recruitment and working closely with the In-House Recruiter
- Produce management and HR KPI reports for weekly/monthly meetings
- To continually keep abreast of employment legislation, HR policies/procedures and commit to continued self-development.
- To maintain effective and efficient HR databases and files.
- To cover in other areas within the department including Reception when necessary to support an efficient service delivery.
- Support the department in HR projects, providing admin support to aid delivery of the HR plan

**Decision Making**
- Providing appropriate and consistent advice
- To remain continually up to date on all developments and changes in employment law

**Knowledge / Skills / Qualifications**

**Essential**
- Ability to plan & organize
- Good time management skills
- Self starter with ability to work with mínimal supervision
- Able to work to tight deadlines and have a keen eye for detail
- Discretion and sensitivity in dealing with employee / data
- Excellent IT skills (word/excel/databases)
- Numerical accuracy
- Excellent communication skills
- Experience of Recruitment
- HR Experience or HR Qualification

**Desirable**
- Manufacturing Experience

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