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HR Assistant

7 months ago

Newport, United Kingdom St David's Hospice Care Full time

_**Key Areas of Responsibility**:_

**Recruitment & Selection**
- Carry out all vetting stages including checking documents, I.D, qualifications, references, and DBS checks.
- Sending offer letters and contracts, coordinating HR and department inductions.

**Qualifications and Professional Memberships**
- Checking qualifications and professional memberships for new starters and ongoing throughout employment (e.g. Nurse Pin numbers, Social Care Wales, Indemnity Insurance etc.)

**Administration**
- All aspects of administration to include staff change forms for payroll, calculating and updating holiday records and entitlements. Entering details into the HR system and updating relevant databases.
- Recording all sickness absences and ensure relevant paperwork is filed. Monitoring sickness and making adjustments to pay as necessary. Updating monthly tracker sheets for HR and payroll. Compiling reports for Board meetings and managing referrals for Occupational Health.
- Updating the company intranet site with details of new starters and leavers, updating any policies and any general news items as required.
- Notifying IT of starters and leavers and issuing login details and password reset information as required.

**Management of Personnel Records**
- Maintain accurate personnel records with all contractual documents, correspondence and any changes to circumstances forms, updating all necessary spreadsheets and databases as required
- Carry out regular reviews of files and systems data in line with (GDPR) to ensure compliance with data protection and privacy legislation.
- Ensure all regular updates are carried out for DBS, Nurse Pin Numbers, Training, Probation, Appraisals, Social Care Wales and professional memberships.

**Policies and Procedures**
- Help research and update changes to HR legislation and assist with changes to HR policies, the Employee Handbook and the intranet. Circulating updates as necessary.

**Payroll**
- Assist with the administration of the monthly payroll through the preparation of change of terms and conditions forms.
- Entering sickness data into the payroll spreadsheet and completing rolling statistics of any absence reports required.
- Checking the holiday payment adjustment sheet and any Agenda for Change increases.

**Training and Development**
- Set up training files for employees to be reviewed regularly by the Education team and liaise with line managers, the Education team and the H&S Advisor to ensure all mandatory training is in date.
- Review all training records for employees upon induction and refer details to the Education team for ongoing review and updates.

**Projects and audits**
- Assist with any departmental projects or audits/reviews as required.
- **PERSON SPECIFICATION**_

**EDUCATION**
- **Essential**_
- GCSE or equivalent in English Language and Maths
- **Desirable**_
- HR qualification or willingness to work towards

**EXPERIENCE**
- **Essential**_
- Strong computer literacy especially Word and Excel
- Good customer service experience and ability to deal confidently with a range of queries.
- **Desirable**_
- Previous experience in a HR setting or similar would be beneficial
- Experience in a health care setting would be advantageous but not essential

**SKILLS & KNOWLEDGE**
- **Essential**_
- Effective organisational skills
- Ability to manage own time and ability to prioritise own workload
- Good communication skills both written and orally
- Ability to accurately record data
- Filing and scanning documents
- **Desirable**_
- Some payroll or financial experience may be useful
- Some knowledge of HR legislation

**Job Types**: Full-time, Permanent

Pay: £22,308.00 per year

**Benefits**:

- Company pension
- On-site parking
- Sick pay

Schedule:

- 8 hour shift
- Monday to Friday
- No weekends

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- office or HR: 1 year (required)

Work authorisation:

- United Kingdom (required)

Work Location: In person