Administrative Assistant
8 months ago
AVEVA is a global leader in industrial software. Our cutting-edge solutions are used by thousands of enterprises to deliver the essentials of life - such as energy, infrastructure, chemicals and minerals - safely, efficiently and more sustainably.
We’re the first software business in the world to have our sustainability targets validated by the SBTi, and we’ve been recognized for the transparency and ambition of our commitment to diversity, equity, and inclusion. We’ve also recently been named as one of the world’s most innovative companies.
Principal Accountabilities
Team- Set up of team meetings and organising social events-
- Supporting managers with monitoring status of compliance eg training, arranging performance review meetings
General finance admin- Preparation and management of purchase orders for Finance related expenses.- Supporting the finance team on the goods receipting process- First point of contact for suppliers with queries on purchase orders- Responding to queries from UK finance on open purchase orders- Administration of the Finance Operations Teams site.-
- Ensuring correct presentation of documents in line with current branding and templates.- General management of small projects within the Finance team - organising status meetings, tracking actions and driving progress- Maintaining the data base of current engagement agreements
Assistance to the senior team- Meeting organisation.- Arranging internal and external meetings- Room bookings- Booking and arranging travel, transport & accommodation- Expenses- Arranging Finance meetings, preparing agendas and meeting documents- Taking minutes & actions from Finance meetings as required
Monthly reporting coordination- Maintaining the monthly reporting calendar- Setting up of monthly controller meetings- Roll forward of monthly reporting instructions and collation of updates/new sections from the Finance team.- Assisting the Group Accounting team with the monitoring of the monthly finance close process-
- Monitoring of the group mailboxes
Key relationships
The role will report to Jo Crow. Key relationships will include:
- Head of Finance Operations- Group head of tax- Senior members of the Finance Operations team - eg Head of shared services, Treasury, Controls lead, UK finance team- Group finance coordinator- UK finance team
AVEVA is an Equal Opportunity Employer. We are committed to being an exemplary employer with an inclusive culture, developing a workplace environment where all our employees are treated with dignity and respect. We value diversity and the expertise that people from different backgrounds bring to our business.
Come and join AVEVA to create the transformative technology that enables our customers to engineer a better world.
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