Administrative Assistant
7 months ago
**Role description**:
Colorifix is made up of people who firmly believe that sustainable practices are key to creating a balance between mankind and the earth. We are looking for a full time Administrative Assistant/Receptionist who believes in our core values for our pilot facility in North Cambridge, to help with administrative support to the growing team there and also act as point of contact for visitors, deliveries etc. and interact with all departments company wide both UK and globally. You will be reporting directly to the Administration Lead and work closely day to day with the Dyehouse Lead.
We have a unique product and process, and whilst we grow so will your role and knowledge base. Your role will be busy but diverse, including (but not limited to) reception duties, ordering and recording supplies, meeting room management, liaising with service suppliers, assisting with any day-to-day tasks as required and being the site point of contact for the offsite Administration Lead.
**Responsibilities**:
**Administrative Duties**:
- Perform stocktaking, purchase requisitions, filing, and data entry.
- Manage clerical tasks, including file management, maintaining records, handling deliveries, and managing incoming calls.
**Reception Duties**:
- Welcome visitors and handle deliveries.
- Answer and direct phone calls, providing excellent customer service.
**Meeting Room Coordination**:
- Manage diaries and schedule meetings.
- Book meeting rooms and ensure they are prepared with necessary materials and refreshments.
**Travel Arrangements**:
- Supervise both international and domestic travel arrangements to ensure seamless corporate travel experiences.
**Recruitment Support**:
- Help with the recruitment life cycle, including job advertising, resume screening, interview scheduling, and induction coordination.
**Communication and Coordination**:
- Facilitate communication and coordination with external vendors, contractors, and internal departments like finance, HR, and marketing.
- Maintain the organisational chart, website, and utility bills tracker accurately and up to date.
**Compliance and Safety**:
- Enforce NDA protocols for all visitors to the site, ensuring compliance with security measures.
- Assist the Health and Safety department by conducting weekly fire alarm tests.
**Event Coordination**:
- Coordinate events such as annual retreats, Christmas parties, and client/investor visits.
**Desirable Skills/Qualifications**:
- Educated to A-Level or equivalent.
- Proven experience in an administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), G-Suite, Slack, Adobe, and other company and role-specific software.
- Strong organisational and time management skills.
- You have an interest in and awareness of environmental sustainability.
- You have an interest in têxtiles and fashion.
- Ability to speak a 2nd language would be an advantage.
**Title**:Administrative Assistant**
**Reports to**:Administration Lead**
**Contract: Permanent, Full Time (we would also consider 30hr+ per week)**
**Location: Cambridge**
**Remuneration: £**24-26,000pa (FTE) depending on experience**
**Holidays: 25pa + Birthday + BH**
**Benefits: inc. **pension scheme, EMI share options**, employee wellbeing budget, company social events including annual retreat, free parking.
- Colorifix is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees._
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