Administration Assistant

5 months ago


Cambridge, United Kingdom Jane Gorse Recruitment Solutions Full time

Do you want to work for a leading services business that offers hybrid working and the opportunity to progress your career? A brilliant opportunity has arisen for an experienced Administration Assistant to work alongside the service team and assist with the day to day administration duties of this busy department.

**Responsibilities;**
- Answers calls from customer and logs any work which needs to be scheduled as a result of a call out.
- Support Field Service Manager (FSM) in updating Field Service Engineers (FSE) schedules due to last minute changes requirements (callouts, sick leave, etc). Book appointment with clients site according to schedule build by FSM.
- Supports the Field Services Manager to co-ordinate return/remedial work by contacting customer to make appointment.
- Convert all approved quotes (New Works, Small Works, Service) to Work Orders (WO)
- Checks all Small Works have final acceptance signed and invoice.
- Checks New Works progress milestones are met before and invoice.
- Actions closed completed work orders and raises invoice to send to customer or Finance Administrator as applicable.
- Supports FSM in supplying product requests from customers by checking availability with stores team and raising a purchase order.
- Contacts clients 30 days prior to a payment due, to confirm that the client does not have any claim.
- Work with the Branch Manager and Finance Team to chase overdue payments.
- Invoicing customers
- Able to perform some additional tasks to cover Field Service Manager when not in the business.
- Provides excellent customer service when responding to customers.
- Builds strong, professional relationships with customers, suppliers, and internal personnel form other departments.
- Leads by example adhering to Company Values; Respect & Diversity, Professionalism, Customer focus, Innovation, Simplicity.

**Requirements;**
- Two Years Administration experience in a similar role in the UK
- Strong IT Skills
- Excellent communication skills with approachable and positive attitude
- Attention to detail

**Job Types**: Full-time, Permanent

Pay: £23,000.00-£25,000.00 per year

**Benefits**:

- Company pension
- Free parking
- On-site parking

Schedule:

- Monday to Friday

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Customer service: 2 years (required)
- Administrative experience: 2 years (required)
- Invoicing: 1 year (required)

**Language**:

- English (required)

Licence/Certification:

- Driving Licence (preferred)

Work authorisation:

- United Kingdom (required)

Work Location: In person

Reference ID: JFGCAM1



  • Cambridge, Cambridgeshire, United Kingdom Cavill Robinson Financial Recruitment Full time

    Administrative Assistant OpportunityWe are seeking an experienced and organized Administrative Assistant to join our team at Cavill Robinson Financial Recruitment. As an Administrative Assistant, you will be responsible for providing administrative support to our team, including tasks such as data entry, filing, and correspondence.Key...


  • Cambridge, Cambridgeshire, United Kingdom Cavill Robinson Financial Recruitment Full time

    Administrative Assistant OpportunityWe are seeking an experienced and organized Administrative Assistant to join our team at Cavill Robinson Financial Recruitment. As an Administrative Assistant, you will be responsible for providing administrative support to our team, including tasks such as data entry, filing, and correspondence.Key...


  • Cambridge, Cambridgeshire, United Kingdom Cavill Robinson Financial Recruitment Full time

    Administrative Assistant OpportunityWe are seeking an experienced and proactive Administrative Assistant to join our team at Cavill Robinson Financial Recruitment. As an Administrative Assistant, you will play a vital role in supporting the smooth operation of our business.Key Responsibilities:Develop and implement efficient administrative systems and...


  • Cambridge, Cambridgeshire, United Kingdom Cavill Robinson Financial Recruitment Full time

    Administrative Assistant OpportunityWe are seeking an experienced and proactive Administrative Assistant to join our team at Cavill Robinson Financial Recruitment. As an Administrative Assistant, you will play a vital role in supporting the smooth operation of our business.Key Responsibilities:Develop and implement efficient administrative systems and...


  • Cambridge, Cambridgeshire, United Kingdom Cavill Robinson Financial Recruitment Full time

    Administrative Assistant OpportunityWe are seeking an experienced and proactive Administrative Assistant to join our team at Cavill Robinson Financial Recruitment. As a key member of our support staff, you will play a vital role in ensuring the smooth operation of our office.Key Responsibilities:Develop and implement efficient administrative systems and...


  • Cambridge, Cambridgeshire, United Kingdom Cavill Robinson Financial Recruitment Full time

    Administrative Assistant OpportunityWe are seeking an experienced and proactive Administrative Assistant to join our team at Cavill Robinson Financial Recruitment. As a key member of our support staff, you will play a vital role in ensuring the smooth operation of our office.Key Responsibilities:Develop and implement efficient administrative systems and...


  • Cambridge, Cambridgeshire, United Kingdom Ad Warrior Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our Human Resources Team. The successful candidate will provide administrative support to the HR function, ensuring the smooth operation of our recruitment and safeguarding processes.Key Responsibilities:Provide administrative support to...


  • Cambridge, Cambridgeshire, United Kingdom Ad Warrior Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our Human Resources Team. The successful candidate will provide administrative support to the HR function, ensuring the smooth operation of our recruitment and safeguarding processes.Key Responsibilities:Provide administrative support to...


  • Cambridge, United Kingdom Colorifix Limited Full time

    **Role description**: Colorifix is made up of people who firmly believe that sustainable practices are key to creating a balance between mankind and the earth. We are looking for a full time Administrative Assistant/Receptionist who believes in our core values for our pilot facility in North Cambridge, to help with administrative support to the growing team...


  • Cambridge, United Kingdom University of Cambridge Full time

    The role holder will provide a reception service, which includes but is not limited to dealing with day-to-day queries from staff, students and visitors. They will also support the administrative team and various aspects of administration related to the running of the Faculty's undergraduate and postgraduate office: creating the termly teaching timetable,...


  • Cambridge, United Kingdom Polytec Full time

    **Location**: Cambridge (CB24) **Duration**: 3 months **Hours**: 38.25 a week (Monday to Friday) with potential for an early finish on a Friday **Salary**: £12 - £15 per hour **Job Reference**: 34893 Polytec are looking for a pro-active Administrative Assistant for our client based just north of Cambridge. This is a temporary role, to cover staff...


  • Cambridge, United Kingdom MRC Laboratory of Molecular Biology Full time

    To support the Divisional Administrator and Heads of Division in carrying out their responsibilities within the Division of Structural Studies at the MRC Laboratory of Molecular Biology (LMB). To assist the Divisional Administrator with all aspects of administrative work within the Division, with the aim of providing efficient and effective administrative...


  • Cambridge, United Kingdom MRC Laboratory of Molecular Biology Full time

    To support the Divisional Administrator and Heads of Division in carrying out their responsibilities within the Division of Structural Studies at the MRC Laboratory of Molecular Biology (LMB). To assist the Divisional Administrator with all aspects of administrative work within the Division, with the aim of providing efficient and effective administrative...


  • Cambridge, United Kingdom Crofton Interiors Ltd Full time

    A clear and confident telephone manner - The ability to work within a team - Fantastic communication skills - Sound knowledge of the Microsoft Office package, particularly Excel and Word - A meticulous and organised nature - The ability to pay attention to detal - The ability to self motivate and drive themselves **Main Responsibilities**: - Assist the...


  • Cambridge, United Kingdom The Bakehouse (Cambridge) Ltd Full time

    *Barkers (Cambridge) Ltd Cottenham Full Time Administrative Assistant, from £25,000 - £27,000 per annum dependant on experience We are looking for someone with - Good customer service: impeccable communication and interpersonal skills with a fabulous telephone manner - Excellent organisational skills with proven ability to multi-task - Excellent IT...


  • Cambridge, United Kingdom Nuffield Health Full time

    HEAD OFFICE Bank Administration Assistant Bank Administration Assistant Cambridge Hospital | Reception | Bank contract | Part time £11.16 per hour Working on the bank means you are not contracted to a set number of hours per week but instead work on an ad-hoc basis to suit the needs of the business and your availability Our team in our Cambridge...


  • Cambridge, Cambridgeshire, United Kingdom Equals One Ltd Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to support our Parish Council team.The successful candidate will assist the Parish Clerk/Proper Officer in carrying out all the functions and serving or issuing notifications required by law.Key Responsibilities:Assist in serving or issuing notifications required by...


  • Cambridge, Cambridgeshire, United Kingdom InterSTEM Full time

    {"title": "Reception Administrative Assistant", "description": "Job Title: Reception Administrative AssistantAt InterSTEM, we are seeking a highly skilled and enthusiastic Reception Administrative Assistant to join our team in our thriving Cambridge branch.This is an exciting opportunity to work in a fast-paced environment, providing exceptional patient care...


  • Cambridge, Cambridgeshire, United Kingdom InterSTEM Full time

    {"title": "Reception Administrative Assistant", "description": "Job Title: Reception Administrative AssistantAt InterSTEM, we are seeking a highly skilled and enthusiastic Reception Administrative Assistant to join our team in our thriving Cambridge branch.This is an exciting opportunity to work in a fast-paced environment, providing exceptional patient care...


  • Cambridge, Cambridgeshire, United Kingdom fish4.co - Jobboard Full time

    {"title": "Administrative Assistant - HR", "content": "Job SummaryWe are seeking an experienced Administrative Assistant to join our Human Resources Team. As a key member of our team, you will provide administrative support to our HR function, ensuring the smooth operation of our recruitment and safeguarding activities.Key ResponsibilitiesProvide...