Administrator/receptionist - Resources

3 weeks ago

Guildford, United Kingdom Triumph Consultants Ltd Full time

**What's involved with this role**:
**Temporary Administrator/Receptionist - Resources**
**Reference no: Guildford 5226274**
**Pay Rate: £13.00 per hour PAYE**
**This opening assignment is for 2-3 mouths**
**Basic DBS check required**
**This role will be office based full time at a crematorium** The purpose of the role is to provide comprehensive administration support to the team using office technology and systems.
**Key Responsibilities**:

- Receive telephone calls from members of the public and internal departments and action as required.
- Update and maintain administration systems, e.g. databases and other computer records
- Maintain and update all relevant filing systems.
- Receive, sort and distribute post received to the section.
- Provide administrative support to other teams, as required.
- Arrange meetings, attend meetings and take minutes as required.
- Process invoices as required
- Undertake scanning and uploading of documents to the intranet document library.
- Produce correspondence as required.
- Maintain confidentiality in respect of records, data and tasks undertaken in line with agreed policy and the Data Protection Act.
- Undertake any other duties of a similar nature and level of responsibility as required.

**“Role Requirements” - to give yourself the maximum chance of success please try and ensure your CV addresses the following essential criteria**:
**Qualifications**:

- Educated to GCSE level or equivalent to include English and Mathematics.

**Skills & Experience**:

- Minimum of 12 months recent experience in a similar role, or context and ideally within a public sector organisation.
- Administrative experience in an office environment.
- Minute-taking skills.
- Excellent communication skills with a customer facing/service background.
- Strong administrative and processing skills
- Good organisational skills with the ability to take the initiative and prioritise workloads.
- High Accuracy rates on Data Entry as what is entered can form legal documents.
- Ability to work under pressure, to changing demands.
- Strong IT skills including Microsoft packages or equivalent (e.g. G Suite).

**To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF**
**If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.**

**Other “Essential Requirements” - Please check to ensure that your CV addresses the following items**:

- **Our clients are generally seeking applicants who are reasonably local, so on that basis we would ideally like you to supply us with your address (or at least your post code) and a telephone number so that we can reach you during working hours.**
- Your recent UK working experience going back at least 5 years, or full employment history if you have been working for fewer years than this.
- Your availability to work either immediately, or at short notice.
- Unless the DBS requirement stated above is for a Basic Disclosure, your DBS must be either through us or be accompanied by a subscription to the DBS updating service.
- **Please refer to the Role Requirements section above - your CV must address the requirements listed.**

**Other preferable/desirable details to include on your CV, if applicable**:

- Any local authority/public sector experience
- Any relevant qualifications held or being studied for.

**Job Ref: Guildford 5226274**

**Anticipated Length of Assignment**: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

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