Receptionist/Administrator

4 weeks ago


Guildford, United Kingdom Christ's College Guildford Full time

Main Duties / Responsibilities


 


ORGANISATION


  • Undertake reception duties, answering the telephone (transferring calls, taking and delivering caller messages) and dealing with face to face enquiries
  • Signing in visitors and checking ID, alerting staff to the arrival of a visitor, monitoring the collection of the visitor, signing out and collecting passes as they leave
  • Controlling the signing in/out procedure of students throughout the day
  • Liaising with staff for the delivery and collection of parcels
  • Manage the collection, safekeeping and distribution of mobile phones for the students.


     


    ADMINISTRATION


    • Provide general clerical/admin. support e.g. photocopying, filing, completing standard forms, responding to routine correspondence, sorting and distributing internal / external mail and emails
    • Maintain manual and computerised records/management information systems
    • Undertake letter writing, report creation, preparing documents and other IT based tasks
    • Co-ordination and administration of Educational Visits


       


       


      • Administration and archiving of student files
      • Provide timely communication with staff and parents as required
      • Produce lists/information/data as required e.g. student data
      • To ensure correct administration of any medication to students in line with College policy
      • Managing lost property
      • Undertake administrative tasks as directed by the Principal or her delegated member of staff
      • Ensuring the offices are kept tidy and organised


         


        TRAINING


        ·       Essential: Willing to train to be a First Aider.


        ·       Knowledge of Google Suite would be advantageous however training will be given if needed.


        ·       Completing compliance training and professional development on EveryHR

        RESOURCES


        • Operate relevant equipment/ICT packages/information systems (e.g. MS Office, Excel internet, intranet, Arbor, E-mail, Google)
        • Provide general advice and guidance to staff, students and others




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