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Receptionist/administrator (Term-time Only)

4 months ago

Guildford, United Kingdom Christ's College Guildford Full time

**Christ’s** College Guildford

Receptionist and Administrator Job Description

**School Vision**

We believe a great values driven education has the power to transform futures. Every student who joins us will receive the very best education and will be prepared to take their place in the world with confidence, purpose, enthusiasm and strength of character. Our shared Christian values of Love, Co-operation, Stewardship, Respect and Service permeate all the work undertaken in college. Students are encouraged to recognise the importance of education in their own fulfilment as individuals.

**Employment Details**

Job Title: Receptionist and Administrator

Reports to (Job Title): Office Manager

Type of Position: Permanent

35 hours per week, 39 weeks per year (with ½hr unpaid lunch) 8am
- Hours of work:
3.30pm.

Level and Scale Point: GST C1-C6 FTE £18,949-£21,683

Job Purpose:
To manage the Christ’s College’s reception facility and to fulfil appropriate administrative duties in a professional manner in order to promote the College by providing a welcoming and efficient first point of contact on behalf of the organisation, and to provide administrative support to ensure the smooth running of the general office.

**Main Duties / Responsibilities**

ORGANISATION
- Undertake reception duties, answering the telephone (transferring calls, taking and delivering caller messages) and dealing with face to face enquiries
- Signing in visitors and issuing passes, alerting staff to the arrival of a visitor, monitoring the collection of the visitor, signing out and collecting passes as they leave
- Controlling the signing in/out procedure of associate staff
- Liaising with staff for the delivery and collection of parcels
- Manage the safekeeping and distribution of mobile phones for the students.

ADMINISTRATION
- Maintain manual and computerised records/management information systems
- Undertake typing and word-processing and other IT based tasks
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**Christ’s** College Guildford
- Undertake administrative procedures
- Produce lists/information/data as required e.g. student data
- Prepare daily detention lists and record attendance of detentions
- To be responsible for lost property
- To ensure correct administration of any medication to students in line with College policy.
- Collate student medical information
- Undertake administrative tasks as directed by your Line Manager.

TRAINNG
- Essential: Willing to train to be a First Aider.
- Knowledge of Google Suite would be advantageous however training will be given if needed.

RESOURCES
- Operate relevant equipment/ICT packages/information systems (e.g. MS Office, Excel internet, intranet,

Arbor, E-mail, Google)
- Provide general advice and guidance to staff, students and others

Christ’s College and the Good Shepherd Trust are committed to safeguarding and promoting the welfare of children and young people, and expects all staff to share this commitment. We ensure all our employment practices reflect this commitment. An enhanced DBS check is required for this role.

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**Salary**: £18,949.00-£21,683.00 per year

**Benefits**:

- Company pension
- Employee discount
- On-site parking
- Sick pay

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Guildford, GU1 1JY: reliably commute or plan to relocate before starting work (required)

Work Location: One location

Reference ID: Receptionist/Administrator (Term-time only)