Receptionist/Administrator

3 weeks ago


Guildford, Surrey, United Kingdom Christ's College Guildford Full time

Main Duties / Responsibilities

ORGANISATION

Undertake reception duties, answering the telephone (transferring calls, taking and delivering caller messages) and dealing with face to face enquiriesSigning in visitors and checking ID, alerting staff to the arrival of a visitor, monitoring the collection of the visitor, signing out and collecting passes as they leaveControlling the signing in/out procedure of students throughout the dayLiaising with staff for the delivery and collection of parcelsManage the collection, safekeeping and distribution of mobile phones for the students. ADMINISTRATION Provide general clerical/admin. support e.g. photocopying, filing, completing standard forms, responding to routine correspondence, sorting and distributing internal / external mail and emailsMaintain manual and computerised records/management information systemsUndertake letter writing, report creation, preparing documents and other IT based tasksCo-ordination and administration of Educational Visits Administration and archiving of student filesProvide timely communication with staff and parents as requiredProduce lists/information/data as required e.g. student dataTo ensure correct administration of any medication to students in line with College policyManaging lost propertyUndertake administrative tasks as directed by the Principal or her delegated member of staffEnsuring the offices are kept tidy and organised TRAINING · Essential: Willing to train to be a First Aider. · Knowledge of Google Suite would be advantageous however training will be given if needed. · Completing compliance training and professional development on EveryHR RESOURCES Operate relevant equipment/ICT packages/information systems (e.g. MS Office, Excel internet, intranet, Arbor, E-mail, Google)Provide general advice and guidance to staff, students and others
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