Receptionist/administrator

3 weeks ago


Guildford, United Kingdom CHRIST'S COLLEGE GUILDFORD Full time

Main Duties / Responsibilities

ORGANISATION
- Undertake reception duties, answering the telephone (transferring calls, taking and delivering caller messages) and dealing with face to face enquiries
- Signing in visitors and checking ID, alerting staff to the arrival of a visitor, monitoring the collection of the visitor, signing out and collecting passes as they leave
- Controlling the signing in/out procedure of students throughout the day
- Liaising with staff for the delivery and collection of parcels
- Manage the collection, safekeeping and distribution of mobile phones for the students.

ADMINISTRATION
- Maintain manual and computerised records/management information systems
- Undertake letter writing, report creation, preparing documents and other IT based tasks
- Co-ordination and administration of Educational Visits
- Administration and archiving of student files
- Provide timely communication with staff and parents as required
- Produce lists/information/data as required e.g. student data
- To ensure correct administration of any medication to students in line with College policy
- Managing lost property
- Undertake administrative tasks as directed by the Principal or her delegated member of staff
- Ensuring the offices are kept tidy and organised

TRAINING
- Essential: Willing to train to be a First Aider.
- Knowledge of Google Suite would be advantageous however training will be given if needed.
- Completing compliance training and professional development on EveryHR

RESOURCES
- Operate relevant equipment/ICT packages/information systems (e.g. MS Office, Excel internet, intranet, Arbor, E-mail, Google)
- Provide general advice and guidance to staff, students and others

**Job Types**: Full-time, Permanent

Pay: £17,858.00 per year

Work Location: In person



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