Administration & Facilities Assistant

6 months ago


Hertford, United Kingdom Herts at Home Full time

**Job Vacancy**

**Job Title**: Administration and Facilities Assistant

**Reporting to**:Recruitment and Training Manager

**Location**: Hertford Registry Office Building - County Halls

Minimal travel to sites required.

**Working Pattern**: 37.5 hours per week, Monday to Friday with the ability to work hours flexibly
- **Herts at Home are a care provider working with Hertfordshire County Council to provide care for people living in their own homes in the community and Extra Care schemes. We transform everyday lives by being people-centred, inclusive, and compassionate.**_

**The Role**

The Administration and Facilities Assistant will be a pivotal role for the business, with coordination of activities within the central office.

This is an exciting time to join the team in this new role as the company embarks on embedding new values and the implementation of an updated business plan for the next 3 years.

The role will support the Registered Operations Manager, functions above and supporting the Chief Executive Officer through the PA to enable the People Strategy to come to fruition.

**The Remit**

This list is non-exhaustive:
**Administrative**:

- Supporting the senior leadership team with projects.
- Printing, scanning & copying documents for the needs of the business.
- Work to establish administrative processes and procedures, to deliver clear outcomes, supporting the operations of others to achieve a cohesive service.
- Archiving including collection and deliveries (based either in Hertford or any of Herts at Home services in Hertfordshire).
- Setting agendas and taking meeting minutes.
- Managing and booking meetings into the Senior leader’s diaries, as required.
- Prepare for CQC and PAMMS Inspections. Ensure data is up to date and accessible.
- Producing Care Certificates.
- IT/Data: Entering information and data, running and producing reports (observing confidentiality of all information being shared to ensure compliance with data protection and GDPR).

**Facilitation**:

- Booking and preparing meeting rooms (internally and externally).
- Meeting and greeting colleagues and visitors.
- Providing refreshments for meetings.
- Ordering ICT Equipment (phones, laptop & badges).
- First point of contact for any queries related to IT, facilities, office environment and utilities within the needs of the business.
- Maintain stock levels of stationery and equipment across the business and communicate to the finance team for payments.

**The Person**

**Essential**:

- The ability to deliver and negotiate demanding workloads and projects with conflicting deadlines working to high level performance standards.
- Prioritise and organise day to day work with mínimal supervision, working toward deadlines and timeframes.
- The ability to prioritise company events and meetings alongside individual workload to meet deadlines.
- A clear communicator who can be sensitive and confident with others, including via telephone. Ability to work accurately and independently, using your own initiative.
- A good working knowledge of Microsoft Office in particular Word, PowerPoint and Excel.
- Able to work as part of a team with a positive approach to the workplace and commitment to working flexibly to achieve the needs of the service and team.
- A rapport builder, confident in communication with, and working alongside key stakeholders.
- Confident in escalating concerns, following company processes and utilising relevant departments for support.
- Happy to participate in team meetings and input into higher-level meetings where required.

**Desirable**:

- Knowledge of relevant standards and processes that govern certain areas of work.

Pay: £23,500.00-£25,500.00 per year

**Benefits**:

- Company pension
- Free parking
- On-site parking
- Referral programme
- Store discount

Schedule:

- 8 hour shift
- Monday to Friday

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person



  • Hertford, United Kingdom FXM Financial Technology Full time

    We are seeking a highly organised and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide essential support to ensure the smooth operation of our office. Your responsibilities will include: - Performing data entry tasks accurately and efficiently - Assisting with administrative duties such as filing,...


  • Hertford, United Kingdom Elite Sports Travel Full time

    Responsibilities: - Maintain and develop Excel based financial trackers and collaborative Google Sheets spreadsheets - Assist with bookkeeping tasks using Xero software - Monitor and reconcile key bank accounts and ensure supplier payments are made in a timely manner - Keep track of a third party trust account to ensure all payments and receipts are...


  • Hertford, United Kingdom Kenect Recruitment Full time

    Kenect Recruitment are currently recruiting for an individual to undertake a Customer Administration role for our prestigious long-lasting client. Schedule: Monday - Friday, 08:00 - 17:00 **Salary**: £24,000 - £25,000 per ann year We are seeking an experienced and dedicated team member to carry out the below: - Deal with online quotations and orders -...


  • Hertford, United Kingdom Keneth Peters Asset Management Limited Full time

    **Commercial Property - Administrator/Assistant** Location - Office based - Hertford. Working hours - Monday to Friday 9.00am-5.30pm Holiday - 20 days + close down in between Xmas and new year Interview Process - Zoom followed by a face to face meeting in Hertford - references will be followed up, before the role is appointed. We are looking for an...


  • Hertford, United Kingdom Chrono Hunter Full time

    **About Chrono Hunter**: Chrono Hunter is a pioneering platform enabling private individuals to buy and sell luxury watches with the utmost confidence through reputable retailers. Since our inception in 2018, we have experienced exponential growth and aspire to become a significant player in the global luxury watch industry. **Position...

  • Administrator

    5 months ago


    Hertford, United Kingdom Andusia Recovered Fuels Full time

    **Logistics Administrator** **Company & Purpose of Role** Founded in 2012, Andusia has quickly become a market leader in the growing waste export market, exporting approximately 450,000 tonnes of waste per annum. Due to continual growth we are looking to add another hard working and ambitious individual to join the team. **Key tasks** - Assisting in the...


  • Hertford, United Kingdom Philip T Chave & Co Full time

    The role is office-based. 9am - 5.30pm - 3 days a week. Mondays, Wednesdays and Fridays are preferred. Salary range from £22,500 - £25,000 pro rata The day to day tasks will include but not limited to: - Meeting & Greeting clients - Answering incoming calls and liaising with clients - Managing incoming and outgoing post - Making refreshments when...

  • Office Administrator

    5 months ago


    Hertford, United Kingdom Personnel Link Employment Group Full time

    Hiring an **Office Administrator** in **Hertford**! **Office Administrator Package**: - Salary of £27,000 to £30,000 DOE - Monday - Friday - Working hours of 8am to 5pm OR 9am to 6pm - 20 days holiday, plus bank holidays - Company Pension **Office Administrator Details**: - Working for a plumbing and heating company in their head office based in...

  • Admin Administrator

    3 weeks ago


    Hertford, United Kingdom CV-Library Full time

    Job Title: Admin Administrator (No Experience Needed) Salary: £25,000 per year Location: Hertford Industry: Fire and Security Services Job Description: They are a growing Fire and Security company based in Hertfordshire looking to hire an enthusiastic, detail-oriented Admin Administrator to join there team. This is a fantastic opportunity for someone...

  • Administrator

    5 months ago


    Hertford, United Kingdom Management Company Services Ltd Full time

    We are looking for an Administrator to join our Insurance and Solicitors Enquires Departments within MCS on a temporary 6 week contract. - Proven track record in an office administration role. - Strong IT skills. - Strong verbal and written communication skills. - Excellent people skills. Able to quickly build positive and effective relationships. - Willing...

  • Travel Administrator

    2 months ago


    Hertford, United Kingdom CV-Library Full time

    Have you got a passion and knowledge for Australia? A fantastic office based full time role in Hertford, with a leading specialist Tour Operator, is available working within sales support and administration. This is a great way to start a career in the Travel Industry! Generous perks including: comprehensive training, 22 days leave plus bank holidays....


  • Hertford, United Kingdom CV Screen Full time

    **Golf Tournament Administrator** **Hertford** **Up to £22,000 + Excellent Prospects** CV Screen is recruiting for a Golf Tournament Administrator for a well-established golfing organisation. The role is remote however you will be required to attend different tournaments in the East of England. A salary of up to £22,000 is available. **ROLE DETAILS** Your...

  • Head of Administration

    5 months ago


    Hertford, United Kingdom Tun Abdul Razak Research Centre Full time

    **HEAD OF ADMINISTRATION** To oversee the operation of the business To manage and/or lead the Administration Division (consists of Accounts, Housekeeper, Cleaner) To provide an HR service to line managers To oversee the overall Health and Safety aspects of the business - Human Resources and Finance Management_ To provide an HR service that offers advice...

  • Junior Administrator

    6 months ago


    Hertford, United Kingdom Anthony Knight Recruitment Full time

    **Part-Time Junior Administrator in Dispute Resolution!** Are you a dynamic and motivated individual looking for a rewarding part-time role in a thriving legal environment? We are currently seeking a Part-Time Junior Administrator to join our clients Dispute Resolution team and provide crucial support to their secretaries. This is a unique opportunity to...


  • Hertford, United Kingdom Hales Group Ltd Full time

    We are looking for an experienced and dedicated Customer Support Administrator to join our successful clients team in Hertford. The Customer Support Administrator will be responsible for providing outstanding customer service to new and existing customers. - **Main Duties**: - Account manage all support requirements for a wide range of clients - Be...


  • Hertford, United Kingdom Ammeraal Beltech Full time

    Job Summary: **Duties**: - Administration of payroll using the ADP system. Obtaining and verifying data from various departments in order to prepare and process payroll on a monthly basis and dealing with any pay queries from employees. - To maintain the current timesheet platform Zoho Forms - Assisting the HR Manager with correspondence, administration of...


  • Hertford, United Kingdom CV-Library Full time

    MMP Consultancy are working with a fantastic organisation to recruit a PO Administrator to join them on a temporary contract based in Hertford. We are seeking enthusiastic and experienced administrators or coordinators to apply, who possess exceptional customer service and clerical skills. Ideally someone who thrives in challenging atmospheres and can...


  • Hertford, United Kingdom CV-Library Full time

    Agenda Partnership are working with a Hertford based client who are seeking an experienced and dedicated Customer Service Administrator to join their team on a full time, permanent basis. The Customer Service Administrator will be responsible for providing outstanding customer service to new and existing customers. Day to day responsibilities include: *...


  • Hertford, United Kingdom Agenda Partnership Full time

    Customer Support Role Hertford Up to £27k Monday - Friday 8:30am - 5pm Agenda Partnership are working with a Hertford based client who are seeking an experienced and dedicated Customer Support Administrator to join their team on a full time, permanent basis. The Customer Support Administrator will be responsible for providing outstanding customer...

  • Administrator

    3 weeks ago


    Hertford, United Kingdom CV-Library Full time

    Location: Hertford, Hertfordshire Salary: £27,500 - £30,000 Permanent: Monday – Friday (9am -5pm) Job Code: JD1935 Administrator Are you a motivated and organised individual looking to kickstart your career in the office? My client is seeking a talented individual to join their growing friendly team in Hertford. No experience? No...