Administrative Assistant
7 months ago
Responsibilities:
- Maintain and develop Excel based financial trackers and collaborative Google Sheets spreadsheets
- Assist with bookkeeping tasks using Xero software
- Monitor and reconcile key bank accounts and ensure supplier payments are made in a timely manner
- Keep track of a third party trust account to ensure all payments and receipts are allocated to the correct booking account
- Manage customer bookings to ensure documentation is complete and accurate, and any financial payments are made, reimbursement claims are made and margin claims made
- Ensuring bookings are loaded on to an online portal and all information kept up to date
- Ensure any supplier failure insurance policies are taken out and allocate to the correct booking
- Ensure all booking paperwork is complete and accurate and ensure all pre-departure tasks (visas, covid testing, insurance, paperwork etc) are organised and completed by the customers
- Assist with the preparation and sending of merchandise parcels
- Provide administrative support to ensure efficient operation of the office
- Ad-hoc administrative tasks to help with the day to day running of the business
Skills Required:
- Attitude is everything
- Excellent knowledge of Excel/Google Sheets is mandatory
- A keen systems developer to track everything at every stage to ensure nothing is ever missed
- Extremely well organised, used to working to deadlines and managing multiple projects, clients and suppliers at the same time
- Exceptional professional standards with incredible attention to detail
- Excellent verbal and written communication skills and be highly presentable
- A real team player, you need to recognise the strengths and weaknesses of your colleagues and pitch in to help to make sure the whole team delivers the standards you are setting
Please note, this is an office based position. Some home working is available when unusual circumstances dictate, but you should expect to be in the office most of the time. No agencies please.
**Job Types**: Full-time, Permanent
**Salary**: From £25,000.00 per year
**Benefits**:
- Employee discount
- Flexitime
- Sick pay
- Unlimited paid holidays
Schedule:
- Flexitime
- Monday to Friday
**Experience**:
- Administrative: 3 years (required)
Ability to Commute:
- Hertford (required)
Work Location: In person
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