Office Coordinator/receptionist

5 months ago

Livingston, United Kingdom Glenevin Full time

Glenevin Ltd has been developing and maintaining infrastructure across the UK since our formation in 2013. We specialise in Utilities (Power, Telecoms, etc), Civil Engineering, Traffic Management, and infrastructure. We have grown our business on a foundation of expertise, teamwork, and excellent customer service.

An exciting opportunity have arisen for an Office Coordinator/Receptionist in our HQ in Livingston

You must be a resident in the UK at the time of this advertisement and hold necessary paperwork to prove this.

**As Office Coordinator/Receptionist you will be responsible for**:
Creating, editing and updating spreadsheets

Welcome visitors and internal employees with a cheerful disposition.

Ensuring foyer is maintained - visitor book and passes.

Answer calls and manage mailboxes relating to customer complaints professionally and considerately. Liaising with operations to solve the complaints and updating the log.

Maintain office equipment (ensuring copiers are operational and fully stocked with toner, paper, etc.)

Monitor office supplies (Stationery) and place orders.

Arrange and manage conference/meeting as required.

Ensuring a clean working environment, by managing Cleaners contract

Raising transport PO's and receipting in DN's and file

Tracking and recording of Diesel consumption by cost centres. Reporting and comparing month on month

Raising PO's for Ad-hoc purchases as per requisition process (Accommodation, travel, credit card purchases)

Maintain safe office environment - PAT Testing, Fire extinguisher maintenance

Point of contact for all property lettings - maintenance issues etc

Petty cash control

Processing invoices to Finance department

Manage the Strike Claims mailbox, liaising with relevant Utility providers, and sending out letters of indemnity.

Conforming with all company policies.

Other duties are required.

**Skills & Knowledge required**

Previous working experience as an Office Coordinator and/or administrator

KPIs must be understood and delivered.

Outstanding communication and interpersonal skills

Excellent organisational and time management skills

Multi-tasking

Pro-active problem solver

Sage experience (desirable)

M.I.S experience (desirable)

Able to work well under pressure

Keen attention to detail and accuracy

Good communication, interpersonal and influencing skills

Previous experience within a fast paced environment.

**What's in it for you?**
- Competitive Salary
- Company Pension
- 30 days annual leave (inclusive of recognised public holidays)

As an equal opportunities' employer, Glenevin Ltd is committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership.

**Health, Safety & Environment**: To promote positive culture and continuous improvements in the business management system all employees are required to adhere to Health & Safety, Environmental policies and standard operating procedures to ensure that best practice is met by both them and by their colleagues**.**

**Quality**: All employees are expected to work within the systems, processes and procedures outlined within the department and / or company handbooks or software platforms or training manuals.

**Information Security**: All employees are expected to work in compliance with the company's Information Security policy and procedures; and be vigilant against malware and cyber-attacks when conducting any transferring of company knowledge or business.

**Conduct**: All employees are required to conduct themselves in a professional manner in accordance with company values, policies and codes of conduct outlined in the company's policies and employee handbook.

**Flexibility**: A reasonable degree of flexibility is required from all employees to meet the needs of the role and responsibilities of the department and the wider business.

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