Syp - Sustainability Coordinator - July 2023
4 weeks ago
**Department**:Estates and Facilities Management
**Location**:Force HQ, Carbrook, Sheffield
**Salary**:£24,552 - £26,958 (Band C)
**Hours**: 37 Hours per week
**Contract Type**:Permanent
**Role Purpose**:
- To work as part of the Sustainability Team to plan, coordinate and support the implementation of the Sustainability Strategy and embed sustainability across the force.
- To lead on engagement activity for sustainability and deliver the sustainability comms and engagement plan.
- To manage the sustainability action planning tool and the network of Sustainability Impact Leads.
- To manage the utility billing process and provide data to support carbon reporting.
- To provide advice and support on all waste, utility and sustainability related queries; managing issues, making decisions and achieving effective resolution.
**Key Responsibilities**:
- Support the Sustainability Manager in implementing, monitoring and measuring the force’s comprehensive sustainability programme to deliver the sustainability strategy and embed sustainability “in all that we do”. Provide support with workshops and training, attending meetings and site visits where necessary (along with the Sustainability Manager).
- Actively assist and contribute to decision making to support the Sustainability Manger in the day to day delivery, planning, monitoring and reporting of the sustainability programme; to ensure progress is in accordance with the delivery of desired outcomes.
- Use initiative on a daily basis to make appropriate decisions, manage own time to ensure prioritisation of tasks, while maintaining a high level of professionalism, and meeting all required objectives.
- Ensure continuous improvement by developing ideas and creating new content to inspire SILS and to cover all areas of the strategy; identify gaps and opportunities for improvement across strategy delivery and develop innovative ways to address these.
- Work independently on all aspects of the role, exercising maximum autonomy and control, whilst recognising when it is appropriate to seek advice or assistance from a colleague or manager.
- Manage the Sustainability Impact Lead (SIL) and Sponsor network - ensure all Districts and Departments have sufficient SILs in place, coordinate networking and CPD events for SILs throughout the year; plan and organise the annual sustainability conference (including identifying and selecting guest speakers, developing workshop materials and exercises and creating learning outcomes). Ensure sustainability action plans from across the force are developed, approved and updated for all areas; monitor progress and produce reports.
- Manage the online bespoke sustainability action planning tool, including managing the dashboard, the usage of the tool, updating the tool content and extracting and analysing data to produce performance reports for all areas of the force. Generate reports and extract data to create infographics develop case studies and further actions to support SILs. Work with appointed external partners to manage updates and access support for the tool.
- Deliver the sustainability comms and engagement plan working together with Corporate Comms. Develop and deliver a programme to achieve regular planned engagement across all levels of the force, including the provision of communication materials, case studies and newsletters designed to: create and maintain regular communications; promote and report on sustainability initiatives across the Force; and raise awareness of related force wide, national and global sustainability campaigns. Manage the sustainability website and update content; circulate updates to Sustainability Impact Leads and stakeholders across the force.
- Provide support for sustainability projects, including stakeholder engagement, business administration, procurement and finance administrative tasks, developing and monitoring project plans and providing progress reports. Provide support and advice on sustainability to all parts of the force, in a timely and effective manner,
- Assist with the preparation of sustainability progress reports including SCT and annual reports.
- Manage the utility billing process - accurately record and process all utility billing data, conduct quality assurance, identify billing issues and raise appropriate queries. Take ownership of issues and work with suppliers to resolve queries and billing discrepancies to achieve resolution; and report on outcomes. Provide a single point of contact for the management of all Utility Bills for SYP.
- Undertake proactive analysis of data and costs to highlight anomalies, identify opportunities to enhance efficiency. Develop plans to generate efficiency savings and produce reports to evidence reductions in cost and consumption. Assist Finance in producing budgetary forecasts in line with contract rates and consumption data; and provide data for benchmarking and carbon reporting purposes.
- Manage the SYP waste inbox - deal w
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