Admin Assistant

2 weeks ago


Oxford, United Kingdom University of Oxford TSS Full time

Web advert
- Vacancy ID 14099- We are currently seeking a temporary Admin Assistant to support a central Oxford University department and support the implementation of an academic programme which supports students in their transition from school or college to the university.-
- Duties include:
- To support the Programme Coordinator in the development and implementation of the programme.
- The main point of contact for internal and external enquiries relating to the programme and maintaining good working relationships with all key stakeholders.
- To be responsible for providing administrative support to the programme team and to the relevant steering and advisory groups or committees, including scheduling meetings, distribution of agendas and papers and recording and distributing minutes.
- To provide financial administration support, including preparing information required for purchase orders to secure programme spend; processing payment and expenses forms; and reconciling credit card transactions according to departmental and University policies.
- Manage key elements of event and residential organisations such booking venues/accommodation/teaching space, meals and refreshments, and processing POs and invoices. Acting as key contact for suppliers to resolve operational issues associated with the events and residential.
- Person specification
- The ability to work with a high attention to detail.
- The ability to work under pressure and to a deadline with the ability to manage competing priorities and use initiative in setting own objectives.
- The ability to work independently, with minimum supervision, and a willingness to resolve situations, as well as knowing when to refer issues to others.
- Experience of setting up meetings, issuing invites, taking minutes and actions.
- Experience of administrative work related to finance, personnel, diary management and other general administration.
- Excellent communication skills, in particular, experience in dealing with a range of audiences through face to face, social media, telephone and writing.
- Event management experience especially booking venues, issuing invites, arranging travel, booking refreshments and arranging speakers.
- Ability to work effectively as part of a team.
- Computer literate, with experience working with Microsoft Office, in particular Outlook, Excel and Word.

The Temporary Staffing Service supports University of Oxford departments and affiliated colleges with the recruitment of temporary admin and clerical staff. Personal information provided to the University of Oxford is held in accordance with the provisions of the GDPR and related UK data protection legislation.



  • Oxford, United Kingdom Bond Williams Full time

    As Temporary Finance Administrative Assistant Responsibilities include: - Admin Support: Schedule meetings with auditors, cost centre managers, and stakeholders. Raise purchase requisitions and ensure timely processing. - Basic Accounting Reconciliations: Assist with basic accounting reconciliations for accurate financial records. - PO Management - Audit...


  • Oxford, Oxfordshire, United Kingdom Page Personnel Sales Full time

    My client, who are based in Oxford, are looking to recruit a Conveyancing Admin Assistant to join their sociable and friendly working environment. They are an organisation within the legal industry who offer exceptional career progression opportunities and clear career paths - they are one of the leading companies within their field! Key responsibilities...

  • Temporary Finance Admin Assistant

    Found in: beBee jobs GB - 3 weeks ago


    Oxford, Oxfordshire, United Kingdom Bond Williams Full time

    Scientific company seeks a detail-oriented Finance Administrative Assistant to join their growing team. This role involves providing essential support to the finance team in various administrative functions. Initially temporary with the veiw to go permanent as opportunites become open. As Temporary Finance Administrative Assistant Responsibilities include: ...

  • Temporary Finance Admin Assistant

    Found in: beBee S GB - 1 week ago


    Oxford, United Kingdom Bond Williams Full time

    Scientific company seeks a detail-oriented Finance Administrative Assistant to join their growing team. This role involves providing essential support to the finance team in various administrative functions. Initially temporary with the veiw to go permanent as opportunites become open. As Temporary Finance Administrative Assistant Responsibilities include: ...


  • Oxford, Oxfordshire, United Kingdom Page Personnel Sales Full time

    About Our Client My client, who are based in Oxford, are looking to recruit a Conveyancing Admin Assistant to join their sociable and friendly working environment. They are an organisation within the legal industry who offer exceptional career progression opportunities and clear career paths - they are one of the leading companies within their field! ...

  • Admin Assistant

    Found in: Talent UK C2 - 2 weeks ago


    Oxford, United Kingdom University of Oxford Full time

    We are looking for a n  Admin Assistant  to be a part of the Oxford Parkinson’s Disease Centre Clinical Team. The role will involve working with a number of key stakeholders at different levels to ensure the smooth running of the OPDC cohort. Following training and ongoing support, the post holder will need to manage their own workload effectively...


  • Oxford Circus, United Kingdom The Recruitment Boutique Full time

    Our Client, PDSI, is a project management specialist. They are an independent privately-owned property and construction consultancy that sets itself apart from the competition by employing and retaining some of the top talents in the industry. The organisation has been trading for over 25 years and prides itself on "service excellence" by providing focused...

  • Admin Assistant

    Found in: beBee S GB - 2 weeks ago


    Oxford, United Kingdom University of Oxford Full time

    Nuffield Department of Clinical Neurosciences, John Radcliffe Hospital, Headington, Oxford, OX3 9DU We are looking for an Admin Assistant to be a part of the Oxford Parkinson’s Disease Centre Clinical Team.   The role will involve working with a number of key stakeholders at different levels to ensure the smooth running of the OPDC cohort. Following...

  • Admin Assistant

    Found in: beBee jobs GB - 2 weeks ago


    Oxford, Oxfordshire, United Kingdom University of Oxford Full time

    Nuffield Department of Clinical Neurosciences, John Radcliffe Hospital, Headington, Oxford, OX3 9DUWe are looking for an Admin Assistant to be a part of the Oxford Parkinson's Disease Centre Clinical Team. The role will involve working with a number of key stakeholders at different levels to ensure the smooth running of the OPDC cohort. Following training...

  • Admin Officer

    3 days ago


    Oxford, United Kingdom University of Oxford TSS Full time

    Web advert **Vacancy ID**: 13200 We are currently recruiting for a temporary Admin Officer for a centrally based Oxford University Department, starting asap on a full-time basis, until the end of February. **Duties**: - Undertake day-to-day financial administration in line with University guidelines, including pre-requisition and purchase orders,...


  • Oxford, United Kingdom Oxford University Hospitals NHS Foundation Trust Full time

    Administration Assistant in Clinical Neurophysiology, part of the Neurosciences Directorate - based at the John Radcliffe Hospital. Work as a member of the Clinical Neurophysiology department administrative team to provide a robust daily administration assistance to clinical, managerial and admin staff within the department, contributing to smooth,...


  • Oxford, United Kingdom Oxford University Hospitals NHS Foundation Trust Full time

    An exciting opportunity has arisen for a Admin Assistant to join Children Day Care team. We are looking for a self-motivated, enthusiastic individual with proven administrative and customer service skills to join our team. The main focus of this role is provide excellent customer facing service at all times at reception areas and provide comprehensive...

  • Admin Assistant

    4 days ago


    Oxford, United Kingdom Freeths Full time

    The Freeths Group is one of the UK's leading regional law practices. We offer services to both the commercial and private client across the entire legal spectrum. We operate from offices in Birmingham, Bristol, Derby, Leeds, Leicester, Liverpool, London, Manchester, Milton Keynes, Nottingham, Oxford and Sheffield. The firm has a wide range of clients...


  • Oxford, United Kingdom University of Oxford TSS Full time

    Web advert - Vacancy ID 13762- We are currently recruiting for a full-time Receptionist/Admin Assistant for a central Oxford University department.- Duties include: - Welcoming visitors to the department and providing assistance as necessary, including directing them to the appropriate area and dealing with queries - Maintaining and tidying the reception...


  • Oxford, United Kingdom Oxford University Hospitals NHS Foundation Trust Full time

    An exciting new opportunity has arisen for a therapy assistant role within the Oxford Muscle Service. The Oxford Muscle Service is a regional tertiary care centre, supporting five surrounding counties, alongside the MDUK Oxford Neuromuscular Centre for research. The Oxford Muscle Service is a multiprofessional team of consultants, care advisors, AHPs and...

  • Neuromuscular Therapy Assistant

    Found in: Talent UK C2 - 5 days ago


    Oxford, United Kingdom Oxford University Hospitals Full time

    Job overview An exciting new opportunity has arisen for a therapy assistant role within the Oxford Muscle Service. The Oxford Muscle Service is a regional tertiary care centre, supporting five surrounding counties, alongside the MDUK Oxford Neuromuscular Centre for research.  The Oxford Muscle Service is a multiprofessional team of consultants, care...

  • Neuromuscular Therapy Assistant

    Found in: Talent UK C2 - 4 days ago


    Oxford, United Kingdom Oxford University Hospitals NHS Foundation Trust Full time

    Job summary An exciting new opportunity has arisen for a therapy assistant role within the Oxford Muscle Service. The Oxford Muscle Service is a regional tertiary care centre, supporting five surrounding counties, alongside the MDUK Oxford Neuromuscular Centre for research. The Oxford Muscle Service is a multiprofessional team of consultants, care...

  • Estates Assistant

    6 days ago


    Oxford, United Kingdom University of Oxford TSS Full time

    Web advert **Vacancy ID**: 12812 We are currently recruiting for a temporary Estates Assistant for a centrally based Oxford University College, starting asap on a full-time basis. **Duties**: - Assisting where needed with the issuing job tickets to the college maintenance team for planned and reactive work. - Maintaining records regarding use of...


  • Oxford, United Kingdom University of Oxford TSS Full time

    Web advert - Are you a good communicator with excellent IT skills and attention to detail? A central University of Oxford department is seeking a new Administrative Assistant. Pay rate is £13.44 p/h plus holiday pay.- Duties include: - Recording information on excel spreadsheets relating to full-time and part-time student accommodation - Producing tenancy...

  • Research Assistant

    4 days ago


    Oxford, United Kingdom University of Oxford TSS Full time

    Web advert - Vacancy ID 14108- We are currently recruiting for a temporary Research Assistant to work on site at one of our centrally based departments starting on the 29th may 2023 for approx 8 weeks working 36.5 hrs p/w and paying £14.46 p/h**Duties**: - Manage own academic research and administrative activities, within guidelines provided by the...