Admin Assistant

2 weeks ago


Oxford, United Kingdom Freeths Full time

The Freeths Group is one of the UK's leading regional law practices. We offer services to both the commercial and private client across the entire legal spectrum. We operate from offices in Birmingham, Bristol, Derby, Leeds, Leicester, Liverpool, London, Manchester, Milton Keynes, Nottingham, Oxford and Sheffield.

The firm has a wide range of clients throughout the UK with many clients having strong international connections. We have over 150 partners and more than 850 members of staff in total.

Our client base reflects our nationwide strength and our nationwide service delivery. We are committed to continuous improvement and our increasing success as a business is built on achieving success for our clients. We work in close partnership with clients, providing positive, practical solutions and clear, comprehensive advice.

We are proud that what we have achieved has been recognised over the past few years, being awarded Best Companies star status on a number of occasions and have featured in the Sunday Times 100 Best Companies to Work For. We are also a silver standard accredited Investor in People Company, which means we are recognised for our efforts to improve work place engagement, leadership, personal growth, wellbeing, team working and our impact on society.

**About the role**

Purpose of the role is to provide an effective and efficient administrative support service.

Key Accountabilities:

- Answer telephones and greet clients
- Assist on, sometimes, sensitive client matters
- Respond to clients and provide updates to clients
- Deal with correspondence relating to financial matters
- Taking responsibility for paying bills and day to day banking
- Log and distribute incoming mail including regular and electronic mail
- Process and track legal work
- Record and monitor deadlines
- Provide regular updates to the legal team
- Collect and retrieve information from files as needed
- Process and distribute documents effectively
- Plan and schedule appointments, conferences, and meetings
- Provide administrative support including copying, scanning and faxing
- Maintain accurate records
- Interim billing of files working to the Court’s practice guidelines
- Assist our costs draftsman with end of deputy year billing, liaising with outside parties and the Court to ensure that bills are submitted and processed efficiently
- Regular checking of bank accounts to accurately review spending and arrange top-up from investment sources as appropriate

Person Specification:

- Flexible and professional approach
- Ability to communicate at all levels of the business both internally and externally.
- Be able to use your own initiative with a high level of accuracy
- To be able to prioritise and work to deadlines
- Excellent knowledge of databases and tracking systems
- Ability to prioritise effectively and work to deadlines
- Methodical with excellent attention to detail
- Able to work independently and in a team


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