Admin Officer

3 weeks ago


Oxford, United Kingdom University of Oxford TSS Full time

Web advert

**Vacancy ID**: 13200

We are currently recruiting for a temporary Admin Officer for a centrally based Oxford University Department, starting asap on a full-time basis, until the end of February.

**Duties**:

- Undertake day-to-day financial administration in line with University guidelines, including pre-requisition and purchase orders, invoices, expense claims and Barclaycard reconciliation.
- Support in overseeing the administration of external suppliers by coordinating agreements and the setup of new suppliers
- Support the Communications Manager in the organisation, storage and presentation of documents, publicity and photographs both in the office and in electronic filing system
- Provide diary management assistance to the Young Lives Director.
- Provide support for travel, including coordinating logistics for international travel arrangements

The Temporary Staffing Service supports University of Oxford departments and affiliated colleges with the recruitment of temporary admin and clerical staff. Personal information provided to the University of Oxford is held in accordance with the provisions of the GDPR and related UK data protection legislation.
- Person specification

**Essential Criteria**:

- Educated to degree level or equivalent.
- Excellent administrative experience showing including attention to detail and a proactive approach.
- Excellent written and oral communication skills, including ability to tailor communications to different audiences.
- Excellent organisational skills, including the ability to coordinate and prioritise multiple tasks with tight deadlines.
- Self-motivated, with an enthusiastic and energetic approach to working in a multi-discipline team and ability to work in a pro-active manner.



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