Administrator with Minute Taking

6 days ago


Winchester, United Kingdom Your World Healthcare Full time

**Administrator with Minute Taking**

**Job Type**: Temporary

**Sector**: Healthcare

**Working environment**: Healthcare centre

**Duration**: Expected to last up to 8 weeks with possible extension

**Location**: Winchester

**Band**: 3

**Pay Rates**:£11.00-£11.50 Paye inclusive of holiday pay depending on skill and experience

**Working Days and Hours**:Monday to Friday 9am to 5pm, 37.5 hours a week

**Job Summary**

To provide comprehensive secretarial and administrative support to the Community Substance misuse Team and a reception service to service users their families and friends

**Duties**
- Provide administration duties at meetings. Prepare and take minutes where appropriate.
- Provide a full secretarial service to the team.
- Generate batch prescriptions, checking for accuracy for North Hampshire
- Preserve and uphold confidentiality of all client information.
- Maintain filing systems.
- Be responsible for receiving incoming post and deal with any items where appropriate. Bring to the attention of team members any items relevant/appropriate for them to see/action.
- Be familiar with the confidential referral system operated by the team. Supervise the operation of the system.
- Prescription generation and ensuring controlled drug stationary is stored according to protocol.
- Provide callers G.Ps, other professionals, staff relatives, drug users, other agencies with educational information and self-help materials. Take responsibility for monitoring stocks and re-ordering these materials..
- Carry out the requisitioning procedure for office equipment, clinical equipment and resource materials. Supervise requisitioning of such items.
- Provide secretarial support to committees and meetings as appropriate.
- Operate petty cash system.
- Be prepared to assist team members with clinical aspects of their work where appropriate.
- Undertake other tasks as may reasonably be requested.
- Supervising Band 2 administrators where appropriate
- Be prepared to work some evenings and weekends
- Take a significant part in placing advertisements and supporting recruitment campaigns.
- Commitment to South Staffordshire and Shropshire Healthcare Foundation NHS Trust’s equal opportunities policy and diversity policies.

**Qualifications, Skills and Experience**
- Qualified to use Microsoft packages and spread sheets
- Previous Administration experience
- Experience of Computer and Software packages
- Experience of working with Microsoft spread sheets
- A thorough knowledge of substances and their effects
- Ability to work effectively as a member of a team.
- Ability to work effectively as a member of a team.
- Understanding of equal opportunities
- Ability to work with drug/alcohol users in a Community environment
- Ability to prioritise
- Ability to work collaboratively with other professionals.
- Good interpersonal skills and communication skills
- Ability to work under pressure
- Some degree of flexibility in working hours
- Excellent IT skills and good secretarial skills.

**Questions**

Do you have experience working as an Administrator with the NHS or Healthcare Sector?

Do you have experience working as an Administrator with minute taking?

Do you have previous experience minute taking at meetings?

Are you looking for temporary work?

Do you meet the criteria above and available to start immediately?



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