Accounts Payable Clerk

5 months ago

Corby, United Kingdom Clintons Careers Full time

Role Purpose:
This role can be worked remotely but must be able to visit our Corby Head Office when required. To manage vendor relationships, through ensuring the timely resolution of all vendor account queries whilst additionally confirming that all invoices and credits are processed in an accurate and timely manner.

Role responsibilities:
Responsible for daily, weekly, monthly and Year-end Accounts Payable department functions. Including:

- Code all expenses invoices, prepare schedules prior to upload
- Collate all upload schedules and circulate to Finance for final review
- Liaise with IT to facilitate the Zylab approval workflow
- Scan all invoice batches into Zylab for budget holder approval
- Upload trade/expense files into JDA and ensure successful interface of all batches
- Resolve upload issues, working with the Merchandising team to help resolve all queries on trade vendor accounts
- Complete supplier reconciliations, confirming that the appropriate action has been taken on all reconciling items e.g. requesting copy invoices, liaising with suppliers on allocation of payments, chasing credits
- Ensure expenditure is correctly authorised before payments are processed and assist with preparation of payment runs.
- Ensure all internal controls are adhered to, including review of authorisations and vendor maintenance
- Assist with the tracking to ensure the timely resolution of all invoices held as unmatched whilst awaiting further information from vendors and/or stores
- Assist with the review, processing and reconciliation of sales audit transactions
- Assist the setup, maintenance and processing of employee expenses through Concur system

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