Bid Coordinator

3 days ago

London, United Kingdom Smart Pension Full time

Smart is a rapidly growing fintech company transforming the retirement industry for the better. Using our award-winning platform, we build digital products to help people plan for their financial future globally. We’ve gone from a small start-up to a global industry leader with over £2bn in assets under management.

At Smart, we're a diverse team spanning across four continents. We’ve grown to a team of over 600 talented people, all dedicated to creating the best experience for our customers and an inclusive workplace for our colleagues. Recently we made it onto Great Places to Work at No.22 and at No.6 for Best Workplaces in Tech 2021 for large companies

Join us to transform retirement, savings and financial well-being, across all generations, around the world.

**The role**

We are looking for a bid coordinator/executive to support the bid team with developing winning proposals to support our growth strategy within the defined contribution retirement global fintech space. You will work alongside the bid team, the wider business development team and the marketing team. You will report into the bid proposal manager.

**Responsibilities**:

- Project manage the bid plan for high value clients and coordinate administrative activities, such as booking kick-off meetings, review meetings to support in the production of proposals and presentation.
- Maintain and update the client relationship management system to track opportunities and assist with sales reporting on key information such as, number of proposals, presentations, questionnaires completed and outcomes (win/lose ratios - KPIs).
- Work collaboratively with the proposal manager, bid writer and graphic designer to develop win themes, articulate value proposition for proposals and presentations.
- Support completion of annual and quarterly questionnaires, default investment performance requests from Employee Benefits Consultancies.
- Produce additional information documents for indicative terms working with the Strategic Relationship Director.
- Ensure bids are compliant with client Request for Proposal requirements.
- Responsible for maintaining and updating the content library to ensure relevant and latest content available.
- Coordinate and organise content inputs from different Subject Matter Experts (SMEs) to process into the content library.
- Ensure bid folders are set up correctly and organised efficiently.
- Attention to detail through excellent proofreading skills.
- Ability to work well independently and under pressure due to tight deadlines.

**Requirements**:
We know how challenging it can be to tick every box.
- Ability to use a range of software and design tool: Adobe Creative Cloud (InDesign, Acrobat DC) and Google suite
- APMP Foundation Level Accreditation
- Previous experience as a bid coordinator/executive
- Strong organisational and project management skills working to tight deadlines
- Experience of using client relationship management systems eg Salesforce or similar
- Experience in pensions industry, professional or financial services

**Benefits**

We offer competitive salaries, great colleagues and excellent benefits, including:

- 25 days holiday per year, plus bank holidays. One extra day holiday after two years and then every year up to 30 days holiday
- Pension scheme using salary sacrifice, Smart will match your contributions up to 5% of your salary
- £500 personal training budget every year to spend on courses or conferences or training materials
- Health insurance with Equipsme, including Dental, Eyecare and EAP
- Death in service with Unum (4xbase salary)
- Access to PerkBox and Smart Rewards
- Enhanced maternity and paternity (maternity - 6 months fully paid/paternity - 3 weeks fully paid)
- Five-week sabbatical after five years of employment
- Season ticket loans
- Cycle2Work scheme
- Free snacks, fruit and drinks

Smart is committed to crafting an inclusive work environment with a diverse workforce. You will receive consideration for employment without regard to race, religion, gender, sexual orientation, national origin, disability or age.

**Salary**: £30,000.00-£35,000.00 per year

Schedule:

- Monday to Friday

Work Location: One location

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