Human Resources Administrator

5 months ago


Ballymena, United Kingdom VANRATH Full time

Vanrath are delighted to be supporting the recruitment of a **Human Resources Assistant** for a large public sector company within the **Ballymena area** on a temp to perm basis.
- **What’s in it for you?**_
- Full time hours, Mon - Fri
- 23 days AL, additional 7 days after 5 years
- Opportunity for Hybrid working after probation period
- On site parking
- **About your next employer **_

As a Human Resources Assistant, you will provide support to the Human Resources Business Support Partners/Manager. Whilst maintaining accurate information on the HR management system, you will be required to assist in the efficient administration of the HR Function.
- **What you’ll do**_

**Records**
- Maintain accurate and up to date records on the computerised HR management system in respect of staff and applicants.
- Maintain up to date records on recruitment, vetting of all appointees, staff and those recommended to registers.
- Ensure vetting is completed within College procedures. Ensure timely processing of all documentation for Access NI checks.
- Maintain management of sickness absence for College staff. Keep Line Managers informed of staff absences.
- Maintain comprehensive employment records of all staff.
- Maintain up to date records on probation, induction, appraisal and training for all employees.
- Record detail of all returned exit questionnaires
- Process and sign off agency paperwork
- In conjunction with HR Manager ensure timely disposal of records in line with Records Retention policy.

**Operational**
- Maintain up to date knowledge of relevant employment legislation, conditions of service, payscales etc and respond to related queries as appropriate
- To implement College policies, particularly those relating to all HR processes
- Support the maintenance and development of the Human Resources Management System in line with requirements
- Participate in the development and review of HR procedures and any subsequent amendments of these procedures
- Input of monitoring information for all applicants and employees in line with Section 75 requirements
- Assist BSPs to make arrangements for shortlisting and interviewing and inform applicants of interview dates and times
- Assist in, the collation of data for, and the completion of Statutory Reports and Surveys
- Attend Job Fairs/outside events as required
- Prepare documentation for shortlisting and interviewing recruitment panels, any feedback requests or appeals following shortlisting or interviewing.
- Assist with the maintenance of both a Part-time Lecturers’ Register and Support Staff Register
- Process eyesight tests in conjunction with HRM
- Assist with the compilation of routine statutory information from the HR database
- Attendance as necessary at meetings to take notes and production of these and follow up actions as required
- Assist with admin tasks across the department/College as required.
- **About you**_
- **Essential**:_

**OR**

**OR**

Have a minimum of 1 years’ experience of working in an office environment within the last 5 years with duties including word processing, inputting data, filing, making /answering telephone calls and at least one of the following note taking or records management.

**OR**

Have a minimum of 6 months’ experience of working in an office environment within the last 5 years with duties including filing, making /answering telephone calls and at least one of the following note taking or records management

**plus**

a recognised IT / word processing qualification.
- **INDSH**_

**Job Types**: Full-time, Temporary contract

**Salary**: £12.52 per hour

Expected hours: 37 per week

**Benefits**:

- On-site parking

Schedule:

- Monday to Friday

**Experience**:

- Human resources: 1 year (preferred)

Licence/Certification:

- CIPD (preferred)

Work Location: In person

Reference ID: LG04241



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