Administration Assistant

2 weeks ago


Colchester Business Park, United Kingdom Reed Business Support Full time

Reed In Colchester are seeking a skilled Administration Assistant Full-time until the end of September 2023 on a Fixed Term contract basis. This is full time role with flexible working offered.

In the role you will provide high-quality committee servicing and administrative support, and contribute to the work of the wider Governance Office, to ensure the effective operation of the corporate governance arrangements.

Duties of the Post:

- Provide administrative and secretarial support for meetings. This will include:

- Communicating with internal and external members
- Supporting the collation, preparation and distribution of meeting papers to agreed timescales and standards
- Producing briefing notes and preparing minute templates, and drafting papers and reports
- Writing committee-standard minutes for approval
- Monitoring, implementing and reporting on the progress of agreed actions
- Communicating decisions to relevant stakeholders
- Supporting the scheduling of agenda items
- Updating and maintaining relevant document repositories and archives
- Serve as secretary to, advisory, and task and finish groups
- Provide support for the appointment and/or the recruitment
- Maintain accurate membership records, including the register of interests and declarations of related party transactions, ensuring that the information is recorded securely and disseminated appropriately
- Manage the membership of the corporate governance subscription and mailing lists
- Manage the Governance Office budget and procurement activities for the team, with oversight and responsibility provided by the Head of Corporate Governance
- Work with colleagues to ensure that policies are reviewed and updated to agreed timescales, and that they are approved at the appropriate time by the appropriate decision making body

**PERSON SPECIFICATION**

**Qualifications /Training**
- Educated to A-level or equivalent standard or experience
- Qualifications demonstrating proficiency in the use of IT, such as the ECDL

**Experience/Knowledge**
- Relevant administrative experience in a complex organisation
- Experience of producing high quality briefing notes and minutes
- Understanding and experience of keeping accurate financial records, monitoring spend against budget and implementing financial procedures
- An understanding of the principles of corporate governance and regulation in the UK higher education sector

**Skills/Abilities**
- Excellent organisational, planning and time management skills and the ability to prioritise tasks and work to competing deadline
- The ability to work accurately and with attention to detail within appropriate regulatory and other contextual frameworks
- The ability to work effectively, proactively and to a very high standard

If you have the skills required and would like to express your interest in this post, please click APPLY



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