Administration Assistant

4 weeks ago


Sheffield, United Kingdom The Cinnamon Care Collection Full time

**New Care Home Opening**
**Administration Assistant**
**£10.82 per hour plus company benefits**
**Weekends - 16hrs per week**

**A Top 20 Rated Care Home Group 2023**

**An exciting opportunity to join us at this stunning location**

Outram Fields in Bradway, Sheffield will be opening in Winter 2023. This beautiful care home provides 69 spacious ensuite bedrooms as well as 6 luxury suites. Our stunning home features luxurious lounges and dining rooms, an on-site café bar, a cinema and a professional hair and beauty salon and includes a community dedicated to the care of people living with dementia.

We are looking for an Administration Assistant/Receptionist to be the first point of contact at the home. This is a weekend role but you';ll need the flexibility to cover week day annual leave. The role requires someone who has a range of skills with good IT experience and attention to detail.

In addition to reception duties you will provide additional administration support to the Home Administrator - predominantly HR related administration duties, although you will also need to have a good knowledge of financial aspects of the role, therefore being able to cover in the Administrator';s absence.

**Main Responsibilities**:

- Welcome and greet visitors to the home in a professional and courteous way, ensuring the visitors book and the person';s identity is checked as far as reasonably practical
- Answer the telephone and respond to enquiries at reception, redirecting calls to relevant staff and recording messages accordingly
- In addition to reception duties provide additional administration support to the homes Administrator on a daily basis predominantly HR related administration duties
- Assist with recruitment tasks, sifting CVs, chasing references and verifying ID documents
- Organise internal meetings and ensure that any requirements have actioned
- Coordinate the staff meal process as applicable to the individual home
- Respond to any emergency situations as requested by the home
- Maintain the general tidiness of the reception area, liaising with the housekeeping team to ensure standards are maintained
**Person Specification**:

- Excellent customer service skills
- IT literacy - competent with the use of systems
- Previous telephone experience
- Professional telephone manner
- Knowledge of general administration
- Good communication skills
- Neat and well presented
- Excellent written and verbal English



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