Administration Assistant

2 months ago


Sheffield, United Kingdom Paces Sheffield Full time

**Job Title**:
Administration Assistant

**Location**:
Paces School, Thorncliffe Hall, Thorncliffe Park Estate, Newton Chambers Rd, Chapeltown, Sheffield S35 2PH

**Reporting to**:
Head Teacher

**Key Relationships**:
Headteacher; Office Manager, Administration Assistant;
**Salary**:
£10.50 per hour, £17,305 annually (39 weeks)

**Hours of work**:
8.30am - 4.30pm, Monday - Friday, term time only (39 weeks)

**Contract**

Permanent

**Description of Paces School**:
Paces Sheffield is presently a specialist centre and charity for children and adults with neurological

conditions (mainly cerebral palsy). Paces delivers Conductive Education: a holistic package of support that aims to help individuals obtain the greatest level of independence through a range of supportive measures.

Paces meets the physical and cognitive needs of individuals which are often not met holistically elsewhere. Paces Sheffield was established in 1995; the organisation was born out of the experiences of parenting pupils with physical disabilities and their related learning difficulties.

Parents, staff, governors and trustees have overseen the growth of Paces as a charity, with the school gaining Non-Maintained Special School status in 2009. Paces School (rated Good by Ofsted in 2019) currently has 48 children from ages 3-18, the school provides a personalised curriculum based on the National Curriculum through the framework of Conductive Education. Paces have a Family Service Team and an Outreach Team that supports approximately 20 families each year.

Paces also has an adult day service and in addition to this also operates a Sessional Conductive Education Programme for individuals with Parkinson’s and for individuals who have survived a stroke.

**Job Purpose**:
The Administrative Assistant is responsible for supporting with the administrative, financial and organisational processes within the school. They will also act as the initial point of contact for parents, visitors and other stakeholders so will be an ambassador for the school and embody the value, vision and ethos of the school in all interactions.

**Main responsibilities**:
Update manual and computerised record/information systems

Update and maintain the school calendar

Manage and organise completed forms from parents

Report any issues with the school’s IT systems

Organise and distribute incoming and outgoing post

Provide administrative support to staff as needed

Book training courses for all staff

Order, monitor and manage stock, ensuring best value following the school’s purchasing processes

Carry out filing, printing and photocopying. Maintain the operation of the printer and photocopier to ensure it’s ready to use at all times, resolving any issues as necessary

Assist with organising parents’ evenings and other meetings and events, including the organisation of rooms and equipment, and providing refreshments as required

Keep records in accordance with the school’s record retention schedule and data protection law, ensuring information security and confidentiality at all times

Attendance administration

Monitor and maintain an accurate record of pupil attendance, producing reports as necessary

Monitor the late arrival of pupils and contact parents/carers to identify reasons for non-attendance, ensuring all safeguarding procedures are followed

Reception

Act as the first point of contact for parents and visitors arriving at the school

Deal with telephone and face-to-face enquiries efficiently and in a professional and supportive manner

Seek support from other colleagues where necessary to respond to complex enquiries

Respond to messages promptly and accurately, passing on information to relevant staff members as necessary

Assist staff and pupils with the information and support they need

Security

Control access to the school in line with the school’s safeguarding procedures, including signing-in visitors, checking identification as necessary, issuing passes and notifying them of safeguarding and safety procedures

Be alert to unknown individuals on the school premises and report any concerns in line with the school’s procedures

Written communication

Update and distribute online and offline communications (e.g. letters, newsletters, social media posts etc) to parents, staff and other stakeholders

Assist with marketing and promoting the school

Finance

Collect, record and issue receipts for payments from parents

Carry out financial administration in line with the school’s procedures

**Other areas of responsibility**

Read and follow the relevant school policies

Undertake training required to develop in the role

Ensure all duties and responsibilities are undertaken in line with the school’s health and safety policy

Contribute to the safety of children and young people and protect them from harm

**Person Specification**:
**Experience**:

- Carrying out administrative tasks
- Dealing with face-to-face and telephone interacti



  • Sheffield, United Kingdom The Cinnamon Care Collection Full time

    **New Care Home Opening!** **Administration Assistant** **£10.82 per hour plus company benefits** **Weekends - 16hrs per week** **A Top 20 Rated Care Home Group 2023!** **An exciting opportunity to join us at this stunning location!** Outram Fields in Bradway, Sheffield will be opening in Winter 2023. This beautiful care home provides 69 spacious ensuite...


  • Sheffield, United Kingdom Cinnamon Care Full time

    **New Care Home Opening!** **Administration Assistant** **£10.82 per hour plus company benefits** **Weekends - 16hrs per week** **A Top 20 Rated Care Home Group 2023!** **An exciting opportunity to join us at this stunning location!** Outram Fields in Bradway, Sheffield will be opening in Winter 2023. This beautiful care home provides 69 spacious ensuite...


  • Sheffield, United Kingdom Reed Full time

    Administrative Assistant Hourly Rate: £12.93Location: Attercliffe, SheffieldJob Type: Full time, Hybrid (2 days on-site) We are seeking a diligent Administrative Assistant to join our team, focusing on updating records on the council housing system. This role is essential for ensuring the safety of housing staff during home visits and providing key...


  • Sheffield, United Kingdom United Kingdom National External Quality Assessment Service (UK NEQAS) Full time

    United Kingdom National External Quality Assessment Service (UK NEQAS) central office is seeking an enthusiastic, self-motivated and organised individual for the post of administrative assistant. This is an ideal opportunity for an individual to develop skills and knowledge in a varied role within a small friendly team. The UK NEQAS Central Office is...


  • Sheffield, United Kingdom CRA Consulting Full time

    **Administration Assistant (Part time)** **Location: Sheffield** **Salary: £12,000 - £15,000** **Contract: Permanent (3 days a week)** **Who we are**: CRA Consulting are a specialist legal recruiter, operating across the UK. CRA works in partnership with reputable law firms with either local, regional, national or international presence. We recruit at all...


  • Sheffield, United Kingdom Thompsons Solicitors Full time

    As a result of growth in the market, we are looking for an Administrative Assistant to join our admin team, within our Sheffield (NFTC) branch to provide support to the teams within the branch and nationally. With a passion for administration and supporting colleagues, you will take pride in delivering a first class service to our staff. To ensure you...


  • Sheffield, United Kingdom Innovative Media Agency Full time

    Overview: **Duties**: - Perform clerical duties, including filing, data entry, and organizing documents - Assist in the preparation of regularly scheduled reports - Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies -...


  • Sheffield, United Kingdom Sheffield Teaching Hospitals NHS Foundation Trust Full time

    Are you looking for a new challenge in an exciting role? An exciting opportunity has arisen within The Integrated Community Care Directorate, we have two full time Administration Assistant roles available for enthusiastic and dedicated individuals to join our Centralised Business Admin Team (CBAT). This role is vacant due to staff moving on in their careers...


  • Sheffield, United Kingdom 1st Call Gas Services Full time

    Duties - Perform a variety of administrative and clerical tasks to support the smooth operation of the office - Answer and direct phone calls in a professional and courteous manner - Greet visitors and direct them to the appropriate person or department - Assist with data entry, filing, and organizing documents - Schedule appointments and manage calendars -...


  • Sheffield, United Kingdom Bond Bryan Ltd Full time

    Bond Bryan is a multi-disciplinary practice comprising Architects, Landscape Architects, Masterplanners and Interior Designers. With a diverse range of award-winning projects in both the public and private sector, we focus upon the creation of lasting sustainable environments that, first and foremost, will enrich the lives and experience of people and their...


  • Sheffield, United Kingdom Steel City Schools Partnership - Lound Infant & Junior Schools Full time

    **Administration Officer** The Trustees of Steel City Schools Partnership are looking to recruit a permanent Grade 3, Administration Assistant to start as soon as possible to complement the office team currently in place. The working pattern will be 25hrs / 39 weeks and the role is based at Lound Infant & Junior Schools. Salary information: £21,575 -...


  • Sheffield, United Kingdom Fresh Student Living Full time

    An opportunity for an experienced Administration Assistant to join our Sheffield Office is available. This is a hands-on role where you’ll be offered exposure to many different areas of our business and will hold the responsibility for general administrative support to the wider team including arranging meetings, preparing information for presentations,...


  • Sheffield, United Kingdom Urban Pitta Full time

    Job Overview: We are seeking a Administrative Assistant to join our team. **Responsibilities**: The hours initially will be four hours per day, 10am-2pm Monday to Thursday, however this many change going forward. **Job Type**: Part-time **Salary**: £8.60-£11.44 per hour Expected hours: No more than 16 per week **Education**: - GCSE or equivalent...


  • Sheffield, United Kingdom Power Control And Automation Solutions Ltd Full time

    **About us** Power Control And Automation Solutions Ltd is a small business in Sheffield. We are professional, agile, professional, and our goal is to PCAS are a Mission Critical Power solutions company, and being a true independent company working with the leading manufacturers, we are able to offer full turnkey solutions, from the initial consultancy and...


  • Sheffield, United Kingdom Essential Recruitment Full time

    **Administration Assistant** **Hours: Monday to Friday, Flexible working times (35 hours per week)** **Salary: £24,000** **Location: Sheffield** **Contract Type: Permanent** *** Due to continued growth and expansion we are currently looking to recruit an Administration Assistant to join our business in Sheffield on a permanent basis. The starting...


  • Sheffield, United Kingdom SYDS Ltd Full time

    Due to recent expansion we are currently recruiting for an Accounts / Administration assistant to work on a part time basis, approx. 20-30 hours per week which can be flexible. To be considered for this role you must have experience working with Sage 50 and have a working knowledge of Excel and general office suite programs. Duties and responsibilities...


  • Sheffield, Sheffield, United Kingdom Bradfield School Full time

    Required - 1st September 2024Bradfield School is a Member of Tapton School Academy Trust. The Trust have a shared vision to 'realise the life chances and dreams of every child'. Our mission is to provide a safe place to be, provide great teaching and learning and create an environment where all opportunities are within reach. Membership provides a range of...


  • Sheffield, United Kingdom OC Motor Repairs Ltd Full time

    Job description Monday - Friday, Full Time **Salary**: In line with NMW + Bonus OC Motor Repairs Ltd, established for over 10 years, is an insurance approved accident repair centre, that ensures the highest quality standards are maintained, specializing in car body repairs and crash repairs. Our company offer a range of benefits including a monthly...


  • Sheffield, United Kingdom University of Sheffield Full time

    We are looking for an Administrative Assistant to join our Departmental Administration Team supporting our students and Academic members of staff. You will provide a welcoming customer focused, professional reception service dealing with a range of enquiries from staff, students and visitors and provide administrative support to the admin team for the...


  • Sheffield, United Kingdom Sheffield Children's NHS Foundation Trust Full time

    An exciting opportunity has arisen at Sheffield Children's NHSFT for an enthusiastic, motivated and dynamic individual to join the paediatric mortuary service as a Band 4 Mortuary Administration Assistant. The post holder is responsible for the organisation of administrative and secretarial tasks, assisting with family viewings, the receipt and release of...