Business Administration Assistant

3 weeks ago


Sheffield, United Kingdom Woodcock Notary Public Limited Full time

Woodcock Law & Notary Public have been established since 2019 and provide services within Immigration Law and Notary Public work. We currently have offices in London, Sheffield and Manchester.

An excellent opportunity has arisen for a Business Administration Assistant to fill a vacancy within our Sheffield office.

We are based in a prime position next to the Sheffield Interchange and Train Station.

This is a diverse and busy role that requires a flexible and proactive approach.

Duties include, but are not limited to:

- Managing all administrative tasks in relation to our notarial services protocol spreadsheet as well as organising high volumes of images in iCloud
- Updating the fast legalisation spreadsheet
- Saving image folders to Notary Safe on a twice weekly basis
- Reporting of all incoming payments received from clients via card payments and bank transfers.
- Produce and maintain a record of mileage costs on a monthly basis
- Administration of automation data reporting
- Assisting the HR manager in all HR administration tasks
- Assisting in the processing and distribution of internship information
- Scanning, filing and printing of documents when required
- Dealing with incoming and outgoing post and arranging postage of outgoing documents from the office
- Booking appointments when required and updating diaries
- Ordering of stationery for all offices

**Skills required**:
Excellent interpersonal skills

Ability to build rapport with visitors and colleagues across the business

Good written and oral communication skills

Demonstrable knowledge of Microsoft Office

Excellent planning and organisational skills to manage own workload to expected standards and timelines

Excellent literacy and numeracy skills

Excellent attention to detail

Problem solving skills

Excellent telephone manner

Must be well organised

Grade C/Level 4 or above in English Language

**Personal attributes**

Confident, friendly individual of smart appearance

Ability to work under pressure to meet deadlines

Ability to work independently on their own and as part of a team

Ability to be flexible to meet the needs of the business

Ability to follow direction and work within agreed parameters

Strong work ethic

Personal motivation and enthusiasm and good listening skills

If you feel you have the relevant experience and skillset to be successful in this position then we look forward to receiving your CV and covering letter.

**Job Types**: Full-time, Permanent

**Salary**: £18,500.00-£20,000.00 per year

**Benefits**:

- Additional leave
- Casual dress
- Company pension

Schedule:

- Day shift
- Monday to Friday

Work authorisation:

- United Kingdom (required)

Work Location: One location

Application deadline: 17/02/2023


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