Business Administration Support Officers

2 months ago

Edinburgh, United Kingdom Registers of Scotland Full time

**Role Purpose**

These roles provide comprehensive support to various head of functions and their C1 and SEO managers. There are a number of roles available, and these will be in one of the following areas:

- **Finance**_
The RoS finance team covers a range of core finance functions including transactions, credit control, systems, finance business partnering, financial modelling and financial accounting. We provide technical and strategic financial advice and guidance to all business areas and governance groups. We are responsible for delivering the annual accounts, audit assurance and providing regular corporate reporting to support decision making. Our team has a strong focus on cross training across the team to improve resilience and we support each other through regular team check-ins and meetings both face to face and virtually.
- **Product & Business Analysis**_
The Product & Business Analysis community at RoS works across our organisation to deliver outcomes in support of the RoS strategic objectives. This means you’ll find colleagues delivering change in HR and Finance teams as well as areas specific to an organisation responsible for national datasets relating to land and property information, such as our Mapping and Land Registration teams. Our community has a shared emphasis on learning via our communities of practice; growing our networks via industry events and conferences; and space to celebrate our successes and try new ideas.
- **Delivery**_
The Delivery Directorate within RoS is made up of our Programme Office, Agile Coaches and Geovation/Innovation. Colleagues across the directorate work with Internal and External stakeholders to ensure successful delivery of projects and digital delivery, support the creation of high performing teams, champion continuous improvement and support innovation in prop/geo tech through our Geovation accelerators. The teams are focused on delivering the strategic outcomes through solving the right problems and delivering value internally and externally.
- **Secretariat**_
The Secretariat function provides a unique insight into the decisions and activities that underpin business decisions at RoS. We provide a comprehensive and confidential Executive Assistant support to Directors (including diary and mailbox management) and act as Secretaries to the various RoS Governance Groups (planning and minuting). Our function engage with a variety of internal and external stakeholders and manage high-level correspondence from MSPS, Parliament, and other key contacts. Training and development within the role is supported in-team, with regular group meetings and 1-to-1s. Whilst a structured and focussed role, no two days are the same

**Main Duties/Tasks**
- Providing executive support and assistance to heads of function, including:

- Providing a comprehensive executive support service including meeting arrangements, diary management, minute taking, compiling agendas and follow up actions etc.
- Mailbox management
- Act as Budget Liaison Officer for the department (if required)
- Manage contracts and supplier relationships
- Provide administration support for escalated complaints
- Planning and arranging meetings
- Tracking and delegating tasks, ensuring all deadlines are met
- Preparation of materials and presentations
- Maintain department pages on the intranet, internet and internal materials such as team organigram/structure chart
- Act as a liaison between head of functions and the wider business
- Arrange purchase orders using our internal system (PECOS) as and when required
- Comply with GPC spend and authorisation process within relevant budget codes
- Familiarisation of RoS policy and procedures to support head of functions
- Arrange and support facilitation of team events
- Provide support in setting up and managing the team holiday planner
- Provide support with the team Learning Needs Plan and assisting with the booking of training
- Provide support with joiners and leavers
- Help manage centralised team mailboxes and calendars

**Essential Criteria**
- **Demonstrating Commitment and Drive**_
The ability to work to tight deadlines ensuring outcomes are delivered on time and to required standard. Ability to horizon-scan and take initiative when appropriate.
- **Delivering a Quality Service**_
Flexible and self-motivated with the ability to prioritise and manage a range of tasks with minimum guidance, recognising any potential difficulties and dealing with these appropriately.
- **Leading and Communicating**_
Excellent communication skills, both orally and in writing, adapting style of communication to meet various stakeholder requirements.
- **Collaborating and Partnering**_
Builds trusting relationships across teams and hierarchies, acting with tact and discretion when handling confidential information.
- **Analysis and Making Effective Decisions**_
Acting as the first point of contact for business area. Seeking out relevant information for drafting appropr

  • Business Support Officer

    13 hours ago

    Edinburgh, Edinburgh, United Kingdom NHS Scotland Full time

    Job SummaryWe are seeking an experienced and forward-thinking administrator to join our Pharmacy Business Function as a Business Support Officer. This role will be part of the People team, creating new ways of working for our HR and recruitment processes in a newly formed centralised team.Key ResponsibilitiesDevelop, implement, and maintain administration...

  • Business Support Administrator

    3 months ago

    Edinburgh, United Kingdom 2i Limited Full time

    Job title: Business Support Administrator Location: Edinburgh (Full-time office based) Role type: Permanent Hours: 35 hours per week **Salary**: £22,000 - £24,000 Closing Date: Friday 2nd February **Who are 2i?** We are a leading software testing and quality assurance consultancy. Since our inception in 2005, we have matured into a thought-leading...

  • Business Support Administrator

    3 months ago

    Edinburgh, United Kingdom 2i Testing Full time

    Location: Edinburgh (Full-time office based) Role type: Permanent Hours: 35 hours per week **Salary**: £22,000 - £24,000 Closing Date: Friday 2nd February **Who are 2i?** We are a leading software testing and quality assurance consultancy. Since our inception in 2005, we have matured into a thought-leading business that can, and does, support...

  • Business Support Officer

    3 weeks ago

    Edinburgh, United Kingdom Red - Specialist Recruitment Full time

    Our client is looking for a Business Support Officer to join their team in Edinburgh on a full-time, permanent basis.The Business Support Officer will be responsible for co-ordinating and responding to external and internal estates matters in a positive, proactive and timely manner. The Business Support Officer will develop and maintain a network of internal...

  • Business Support Officer

    2 weeks ago

    Edinburgh, United Kingdom Red - Specialist Recruitment Full time

    Our client is looking for a Business Support Officer to join their team in Edinburgh on a full-time, permanent basis.The Business Support Officer will be responsible for co-ordinating and responding to external and internal estates matters in a positive, proactive and timely manner. The Business Support Officer will develop and maintain a network of internal...

  • Business Support Officer

    2 weeks ago

    Edinburgh, United Kingdom Red - Specialist Recruitment Full time

    Our client is looking for a Business Support Officer to join their team in Edinburgh on a full-time, permanent basis.The Business Support Officer will be responsible for co-ordinating and responding to external and internal estates matters in a positive, proactive and timely manner. The Business Support Officer will develop and maintain a network of internal...

  • Business Support Officer

    2 weeks ago

    Edinburgh, United Kingdom Red - Specialist Recruitment Full time

    Our client is looking for a Business Support Officer to join their team in Edinburgh on a full-time, permanent basis.The Business Support Officer will be responsible for co-ordinating and responding to external and internal estates matters in a positive, proactive and timely manner. The Business Support Officer will develop and maintain a network of internal...

  • Business Support Officer

    2 weeks ago

    Edinburgh, United Kingdom Red - Specialist Recruitment Full time

    Our client is looking for a Business Support Officer to join their team in Edinburgh on a full-time, permanent basis. The Business Support Officer will be responsible for co-ordinating and responding to external and internal estates matters in a positive, proactive and timely manner. The Business Support Officer will develop and maintain a network of...

  • Business Support Officer

    3 months ago

    Edinburgh, United Kingdom Historic Environment Scotland Full time

    Thank you for your interest in the post of Business Support Officer with Historic Environment Scotland, based at Longmore House. This is a permanent and pensionable appointment. This post sits within the Planning and Reporting Team (P&R) within our Operations Directorate. You will be part of a team of 3 Business Support Officers reporting to the Business...

  • Business Support Officer

    4 months ago

    Edinburgh, United Kingdom Historic Environment Scotland Full time

    Thank you for your interest in the post of Business Support Officer with Historic Environment Scotland. This is a permanent and pensionable appointment. You will support the administration needs of the Directorate and assist the Business Manager with delegated or ad-hoc tasks. This is a critical role in a dynamic team that is involved in the diverse work...

  • Business Support Administrator

    4 weeks ago

    Edinburgh, United Kingdom Pertemps Scotland Full time

    Job Opportunity: Business Support AdministratorLocation: Wester Hailes, EdinburghHours: Full-time, 36 hours per weekPay Rate: £12.81 per hourStart Date: ASAPContract Length: 3 months with potential extension to 6-9 monthsRole Overview:We are seeking a dedicated Business Support Administrator to join our team. The successful candidate will be responsible for...

  • Business Support Administrator

    3 months ago

    Edinburgh, United Kingdom Russell Taylor Group Full time

    **Position Title**: Business Support Administrator **Job Purpose**: Facilitate the efficient and effective day-to-day operations of the business by providing comprehensive administrative assistance across all departments and disciplines. **Responsibilities**: **Administration**: - Handle reception duties including answering and distributing calls. -...

  • Business Support Administrator

    4 months ago

    Edinburgh, United Kingdom Aberdein Considine Full time

    Our expanding Multrees Walk office are looking for a full time Business Support Administrator to join our team in the heart of Edinburgh. **ABOUT US** Aberdein Considine is an award-winning law firm and this is a great opportunity to work in an innovative, challenging and rewarding work environment. In return for your hard work, you will be paid a...

  • Business Support Administrator

    5 months ago

    Edinburgh, United Kingdom Blue Arrow Ltd Full time

    Blue Arrow Edinburgh are currently recruiting for a Business Support Administrator to join our prestigious city centre client on a permanent basis. The role is predominantly a Front of House role, being the first point of contact for visitors into the office both in person and by telephone. If you are an experienced Receptionist, with a strong background in...

  • Business Support Administrator

    1 month ago

    Edinburgh, United Kingdom Pertemps Full time

    Job Opportunity: Business Support AdministratorLocation: Wester Hailes, EdinburghHours: Full-time, 36 hours per weekPay Rate: £12.81 per hourStart Date: ASAPContract Length: 3 months with potential extension to 6-9 monthsRole Overview:We are seeking a dedicated Business Support Administrator to join our team. The successful candidate will be responsible for...

  • Business Support Officer

    22 hours ago

    Edinburgh, United Kingdom Parity Network Full time

    Business Support Officer - £143 per day - 23 Months - Edinburgh Parity is delighted to partner with our client, a public sector organisation, who are looking to recruit an Operations/Facilities Officer on a 23-month contract basis. You will be based full time in their modern, central Edinburgh offices. This role is a little bit different with a good mix...

  • Business Support Administrator

    3 months ago

    Edinburgh, United Kingdom NHS Scotland Full time

    **Business Support Administrator x 2 posts** **About the Organisation**: National Services Scotland (NSS) is a national NHS Board operating right at the heart of NHSScotland providing invaluable support and advice at a strategic and operational level. NSS supports customers to deliver their services more efficiently and effectively and we offer shared...

  • Business Support Officer

    2 weeks ago

    Edinburgh, United Kingdom City of Edinburgh Council Full time

    Job Description RS Corporate Services Business Support Officer Citywide Salary: £30, - £36, Hours: 36 per week Please see attached person specification and job description. This is a full time permanent Business Support Officer role with an emphasis on line management of business support staff who provide comprehensive and flexible business...

  • Business Support Administrator

    2 months ago

    Edinburgh, United Kingdom YourGP Full time

    YourGP is a prestigious private GP practice based in the picturesque Dean Village area of Edinburgh. We offer a wide range of services, including but not limited to GP consultations, sexual health, complementary therapies, occupational health, cosmetic treatments, childhood vaccinations and travel health. Our approach is one that focuses on treating each...

  • Business Support Administrator with Reception Duties

    5 months ago

    Edinburgh, United Kingdom Viewpoint Full time

    **THE ROLE** Great opportunity to join Viewpoint Housing Association. This is an extremely varied role which would suit a very organised individual who comes with an excellent background in Administration and Reception experience. **Supporting the Business Support Team with administrative support** To provide high quality administrative support across...