Business Support Officer

3 weeks ago

Edinburgh, United Kingdom Red - Specialist Recruitment Full time

Our client is looking for a Business Support Officer to join their team in Edinburgh on a full-time, permanent basis.


The Business Support Officer will be responsible for co-ordinating and responding to external and internal estates matters in a positive, proactive and timely manner. The Business Support Officer will develop and maintain a network of internal and external contacts for all property and estate matters.


THE SUCCESSFUL APPLICANT


  • Excellent written and verbal communication skills.
  • Strong administration and organisational skills.
  • Demonstrated experience in a fast-paced work environment.
  • Ability to work effectively within a team as well as autonomously.
  • Proficient with full Microsoft Office Suite including Excel and SharePoint
  • Experience working within estates / property management – preferred.


JOB DESCRIPTION


  • First point of contact for all 3rd party estates / property queries, including from site neighbours.
  • Ensure the preservation of Title Deeds and the digitalisation of key documents.
  • Collate and submit Voluntary Registration documents for our client’s properties.
  • Deal with Voluntary Registration queries from the Registers of Scotland.
  • Manage the Property Rental schedule and ensure that correct rates are charged and paid.
  • Liaise with legal advisors and landlords to ensure rental leases are in place and up to date.
  • Work with Asset Manager and Business Support Manager on 3rd party leases and agreements.
  • Build and maintain a positive image of the client’s property and estate management with neighbours and other 3rd parties.
  • Working with other departments co-ordinates the estate elements of public access to lighthouses.
  • Liaison with legal advisors to facilitate all legal elements of the estates and property portfolio.
  • Provide monthly estates report to Business Support Manager and collate estates related data for ad-hoc reports and information requests.
  • Provide comprehensive administrative support with a range of meetings including, preparing agendas, collating reports, circulating papers and minute taking.
  • Co-ordinate the 6-weekly Estates Group meetings.
  • Co-ordinate catering arrangements for internal and 3rd party meetings.
  • Assist the Communications Officer with updating the company website and other marketing and communications tasks.
  • Assist the Business Support Manager with the upkeep of contract buoy maintenance records and other ad-hoc business development administrative tasks.
  • Update SharePoint (including maintaining the Estates section) and other ICT systems as and when required.
  • Manage documents in line with legal requirements and policies.
  • Provide administrative support and cover to members of the Business Support Team including, assisting with archiving documents, document management, travel bookings and reception duties.


REMUNERATION PACKAGE ON OFFER


Competitive Salary and benefits package including attractive civil service pension. Excellent training and development opportunities.

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