Business Support Administrator

6 months ago


Edinburgh, United Kingdom Russell Taylor Group Full time

**Position Title**: Business Support Administrator

**Job Purpose**:
Facilitate the efficient and effective day-to-day operations of the business by providing comprehensive administrative assistance across all departments and disciplines.

**Responsibilities**:
**Administration**:

- Handle reception duties including answering and distributing calls.
- Manage general filing and administrative tasks such as mail distribution.
- Coordinate meeting room bookings and prepare for meetings.
- Provide typing and secretarial support for reports, letters, and correspondence.
- Collate timesheets for payroll and manage staff expenses for accounts.
- Organize company inductions for new employees.
- Order and organize office stationery and supplies.

**HR Support**:

- Assist HR in preparing and maintaining training plans and personnel files.
- Maintain holiday charts and provide absence reporting.

**Accounts**:

- Upload invoices to the finance system and forward documents to Accounts for processing.

**Marketing, Website & Social Media**:

- Support business social media and website activities by uploading content.
- Produce project case studies for completed contracts.

**Commercial Administrative Support**:
**Estimating Department**:

- Support the Bid Manager in managing and submitting tenders.
- Assist with printing and preparing estimating documentation.
- Maintain company business profile on PCS and PCS-Tender platforms.
- **Surveying Department**:

- Assist with printing and preparing surveying documentation.
- Maintain subcontractor assessment database:

- Issue questionnaires.
- Record received assessments.
- Maintain certification validity.

**Operational Contracts Team**:

- Provide administrative support to operational site project teams.
- Type up project progress reports.
- Set up job folders (server and hard copy) and create project directories for each contract.
- Print drawing packs for sites and update drawing registers.

**General**:

- Assist with any additional business support or other duties on an ad-hoc basis.

**Skills and Experience**:

- Standard grades or equivalent qualification in English and Mathematics.
- Proficiency in Outlook, Word, Excel & PowerPoint.
- Excellent verbal and written communication skills.
- Ability to multitask and prioritize tasks effectively.
- Strong organizational skills and ability to use initiative.
- Numeracy skills.
- Ability to work unsupervised and prioritize workload.
- Full UK Driving license preferred.

Pay: £28,000.00-£30,000.00 per year

**Benefits**:

- Free parking
- On-site parking

Schedule:

- Monday to Friday

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Customer service: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- English (preferred)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person



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