Executive Assistant

3 months ago

London, United Kingdom Financial Conduct Authority Full time

Executive Assistant - Controls, Capabilities and Frameworks Directorate

**Salary**: London from £44,500 to £55,000
- A_
- re you interested in joining a Directorate that drives excellence within the operational frameworks of Supervision, Policy and Competition (SPC), the FCA’s largest front-line operational division?_

Controls, Capabilities and Frameworks Directorate (CCF) act as the single point of contact for central FCA functions. By doing this, we enable our 2 Executive Directors, 13 Directors and more than 1300 colleagues work consistently and efficiently to deliver the FCA’s strategic outcomes and regulatory obligations. If we get it right, every one of our colleagues should directly benefit from our efforts - that’s a challenge and a responsibility we take seriously.

The role of Executive Assistant plays a critical role in supporting the CCF Director and the Heads of our two Departments:

- Operations, Reporting and Capabilities who act as custodians of our operational frameworks, and the assurance and risk management required to ensure these are working effectively
- Business Directed Change who provide business-led ownership for technology, data and systems transformation and streamlined governance and decision-making support for the division

What you will be doing
- Managing the flow of information between Director and directorate, SPC and FCA stakeholders at all levels
- Ensuring the Director is briefed on issues and ahead of meetings as required
- Working closely with and providing support and advice to the Director on a range of policy, supervisory, operational, strategic and management issues
- Meeting key deadlines for deliverables and actions, and that these are monitored and escalated to the Director in a timely manner
- Horizon scanning for key issues that might need escalating to Director
- Deputising for the Director at meetings as required/requested
- Ensuring the Director’s office runs efficiently
- Triaging Director’s inbox and diary to reflect emerging, reactive and strategic priorities
- Coordinating and facilitating effective senior management of the Directorate through cascades, management meetings and awaydays
- Attending meetings with senior stakeholders, and occasionally taking minutes and recording actions as appropriate
- Providing support and direction to the Director’s PA and delegating administrative and operational tasks appropriately across the Directorate’s professional support community

What you will get from the role

You’ll gain insights into how a world class regulator uses operational discipline, innovation and great change management to drive operational excellence and efficiency in partnership with others. You’ll get a chance to improve the way we work in Supervision, Policy and Competition. You’ll deepen your knowledge about how the FCA’s biggest division interfaces with key central operational functions and develop and broaden your networks right across the FCA, particularly at senior stakeholder level.

Our competitive flexible benefits scheme gives you the opportunity to create a personalised benefits package, tailored to suit your lifecycle. You can use this allowance to purchase additional benefits such as dental or cycle to work or you have the option top up your base salary by taking this as cash.

Core benefits that you will receive as standard are:

- 25 days holiday per year
- Private healthcare with Bupa
- A non-contributory Pension of at least 8% of basic salary each month (there are several contribution levels that increase depending on your age - up to 12% a month once you reach age 35).
- Life assurance of eight times your basic salary
- Income protection

We support hybrid working which means you will be able to work from home up to 60% of the time over a month with the remainder of your time in one of our three office locations.

The skills and experience you’ll have

Minimum
- Previous experience managing inboxes and diaries at Director (or equivalent) level
- Experience deputising at Director (or equivalent) level

Essential
- Familiarity with the FCA's operational processes and policies
- Effective communication skills
- Proven people skills and an ability to establish, develop and maintain effective relationships with colleagues at all levels
- Proven organisational, prioritisation and time management skills
- Discretion, confidence, and composure when dealing with sensitive and complex situations
- Close attention to detail
- An ability to analyse and rapidly assimilate new information and understand complex issues, in order to provide practical and constructive recommendations
- Tenacity to question and challenge all levels of the FCA (where appropriate) in a constructive and positive manner

About the FCA

The FCA regulates the conduct of 50,000 firms in the UK to ensure our financial markets are honest, fair and competitive. We do this to make sure markets work well for individuals, businesses and the econo

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