Office Administrator

3 months ago


Hartlepool, United Kingdom High Tunstall College of Science Full time

_**YOU MUST APPLY FOR THIS JOB USING THE OFFICIAL HIGH TUNSTALL APPLICATION FORM THIS IS AVAILABLE ON THE COLLEGE WEBSITE: HTCS.ORG.UK/VACANCIES**_

**Post Purpose**
- The post holder will be the First Aid Instructor and provide administrative support for the College.
- To ensure efficient and effective day to day procedures are carried out.

**Key Responsibilities**
- Attending to the student window and assisting to any issues arising.
- Receive and make telephone calls, deal with personal enquiries and act as appropriate.
- To ensure the uniform cupboard is organised and well stocked.
- Administration support for the Duke of Edinburgh Award.
- Regularly checking Synergy for parent correspondence and authorising contact broadcasts.
- Managing the College’s Room Booking system for meetings.
- Answer and assist to any staff requests via the College radio system.
- To use relevant Information and Communication Technology (ICT) resources to provide effective and responsive services.
- Utilise social media (Facebook, Twitter and YouTube) platforms appropriately to promote college events and activities creating a positive public image of the College.
- To type minutes of meetings and collate and distribute information as required.
- To respond to queries from staff, students, and parents in line with college policy and procedures, giving information and advice as appropriate.
- To receive and disseminate post and parcels.
- Word processing of college documentation as requested.
- Updating the College website with relevant and accurate information using word press.
- Maintain computer records using SIMS and Synergy of students’ personal details as necessary.
- Prepare all administration requirements for parent/carer evenings.
- To contact parents/carers regarding sick students, arranging collection for them
- This role is one part of the team of administration staff and there will, on occasions, be a requirement to cover for an absent colleague as directed by the Team Leader/Operations Manager.

**Community and Medical**
- To ensure all areas of student support and internal communications are kept up to date and relevant. This will include:

- Keeping all records of student medication up to date and assisting students in administering medication.
- Keeping to staff first aid list up to date.
- To act as a Meds/First Aid trainer.
- Support the SEND administrator with completion and keeping the medical register up to date.

**Firs Aid**
- Provide first aid expertise in the event of accidents and illness in college.
- Use professional judgement to decide whether it is appropriate to send a student home and contact parent/carer.
- Record accidents as appropriate in the accident book.
- Maintain first aid boxes throughout the college, ensuring equipment is in date.
- Maintain records of ‘regular attenders’ and take up with appropriate staff.
- Liaise with H&SE as required.
- Attend hospital as required with sick students and act as loco parentis.

**Job Types**: Full-time, Permanent

**Salary**: £19,464.25-£19,819.55 per year

**Benefits**:

- Free flu jabs

Schedule:

- Monday to Friday

Work Location: In person


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