Executive Assistant

3 weeks ago

Swansea, United Kingdom Life Property Group Full time

**Company Overview**:
Life Property Group is a dynamic, independent, privately owned, and forward-thinking property development company with a highly experienced team, that specializes in sustainable residential and commercial developments to private open market buyers and housing associations across South Wales & Southwest of England.

With a strong commitment to quality and innovation, we have successfully delivered numerous projects, contributing to the growth and development of the communities we serve. As we continue to expand our portfolio of land and developments, we are seeking a highly organised and skilled Executive Assistant to join our team and provide essential support to the Managing Director and the leadership team.

**Position Overview**:
**Key Responsibilities**

**Executive Support**:

- Manage and coordinate the Managing Director's calendar, schedule appointments, and travel arrangements (including flights and accommodation), ensuring optimal use of time and prioritisation of tasks.
- Prepare and distribute meeting agendas, documents, reports and presentations, ensuring all necessary notes and materials are available and distributed in a timely manner.
- Conduct research and compile data to support decision-making processes.

**Administrative Support**:

- Draft, edit, and proofread documents such as reports, presentations, and communications.
- Maintain organised filing systems for both electronic and physical documents and administrative tasks as needed.

**Business Planning Coordination**:

- Assist in the preparation and execution of strategic business plans and initiatives including supporting the 5-year plan and associated inputs.
- Support the management with scheduling and reporting of regular weekly, monthly and quarterly meetings and activity including KPI reviews.
- Budget planning coordination to compile and analyse financial information to create reports for future business planning reviews.

**Finance Assistance**:

- Assist with financial tasks, maintaining accurate records, including expense tracking, budget monitoring, and invoice processing.
- Collaborate with finance to ensure payments are made accurately and in a timely manner.
- Prepare financial summaries and reports for the leadership team's review.

**Project Coordination**:

- Assist in project coordination by liaising with internal team members, external partners, stakeholders, and project consultants.
- Track project activity, timelines and deliverables, managing milestones and providing regular updates to the leadership team.
- Assist in the coordination of events, conferences, and other special projects.

**Team Collaboration**:

- Foster effective communication and collaboration within the leadership team and across departments.
- Serve as a liaison between the Managing Director and other team members.

**Qualifications**
- Proven experience in a similar role as an executive assistant, personal assistant, or finance assistant supporting management.
- Degree in Business Administration, Finance, or a related field is preferred.
- Strong financial acumen with experience in budgeting and financial reporting.
- Exceptional organisational and time-management skills.
- Excellent written and verbal communication skills, with a professional approachable demeanour.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
- Ability to handle confidential information with discretion.

**Personal Attributes**
- Proactive and solution-oriented mindset.
- Ability to work independently and collaboratively in a fast-paced team-oriented environment.
- Strong attention to detail and accuracy.
- Professionalism in handling sensitive information with the utmost discretion and maintain a high level of confidentiality.
- Adaptability and flexibility in responding to changing priorities.

**How to Apply**:
**Job Types**: Full-time, Permanent

Pay: £26,000.00-£30,000.00 per year

**Benefits**:

- Company pension
- Flexitime
- Free parking
- On-site parking

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 08/05/2024
Reference ID: LPGEA24

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