Executive Assistant

1 week ago


Swansea, United Kingdom Smile Plastics Full time

**Company Overview**

Smile Plastics is an inspiring, fast-moving global design house and factory. We transform plastic waste materials into core and bespoke ranges of panel products made from 100% recycled and 100% recyclable plastics. As one of the leading suppliers in our field, we pride ourselves on excellent quality and design, all within a circular sustainable business model. We sell to architectural and interiors markets worldwide for furniture and fittings in commercial and residential spaces. Some of our clients include: Paul Smith, Christian Dior, Lush, Ted Baker, Ganni, National Trust, V&A Museum, Gensler and Selfridges.

We are now in a period of extensive growth and have a new and very exciting opportunity for an Executive Assistant to join our team based in Fforestfach, Swansea.

You will provide extensive support to the Co-Founders / Directors and to the extending Senior Management Team and will play a fundamental part in the running and coordination of our business, taking the ownership and responsibility for the planning, organising, effective communications and compliance requirements.

Highly motivated with a passion for sustainability and an appreciation of what we do, you will be a professional, personable strong communicator with excellent organisational, project management and problem-solving skills. You’ll have the ambition and drive to make a valued contribution to our rapidly evolving business.

**What you will be doing**
- Proactive Diary and time management for the Co-Founders/Directors
- Managing meetings for Senior Management and Board level, preparing agendas, pre board reports, PowerPoint presentations, distributing minutes and coordinating action plans.
- Organising travel/accommodation UK and worldwide, working to budget requirements
- Coordinating and organising of internal communications and events
- Managing highly confidential information with a professional, discrete and sensitive approach
- Supporting the SLT and board with activities to ensure compliance across our business
- Providing high level administrative support to Co-Founders/Directors
- Undertake research analysis / information gathering to prepare reports as required
- Take lead on projects when required, overseeing all elements of project delivery
- Purchasing of key supplies for our products
- Management of and purchasing of supplies for the office such as stationery and office equipment, ensuring where applicable to source products in line with our sustainable ethos.
- Participation in providing information / evidence /views that supports the essential decision-making process of the company

**Who we are looking for**
- Experience in Executive assistance or similar position supporting senior management
- Strong organisational, planning and project management skills
- Excellent administrative skills
- A strong commercial, financial and business acumen with ambition to contribute towards our company's growth
- Excellent communicator at all levels both written and verbally with the aptitude to handle confidential situations effectively, maintaining tact and diplomacy when required.
- Practical experience of using databases, spreadsheets including financial spreadsheets
- Is flexible - the role will require you to be flexible with ever changing work demands
- Able to work pro-actively and unsupervised using own initiative.
- Self-starter with the ability to be challenge and suggest improvements to senior level
- Ability to multitask and prioritise tasks.
- Excellent time management skills.
- Attention to detail with excellent proof-reading ability
- Great verbal and written communication skills.
- Professional discretion
- Works well under pressure and enjoys a varied role in fast paced, evolving environment
- Willingness to go way beyond expectations

**What we can offer**:

- Experience of working for an innovative, unique, eco-driven company - taking the world’s waste and making it useful again
- Competitive market salary
- Company share option EMI scheme & Company
- Pension contribution
- 29 days holiday, inc statutory bank holidays
- (pro-rata) & Hours: 37.5 hours per week
- Small, friendly work environment
- Here at Smile Plastics, we are all multi-skilled, and as a small, expanding company, we don’t define you by your job title. We encourage staff to develop by supporting knowledge growth, providing in-house and external training.

**Job Types**: Full-time, Permanent

**Salary**: £28,000.00-£32,000.00 per year

**Benefits**:

- Company pension
- Flexitime
- On-site parking

Schedule:

- Flexitime
- Monday to Friday

Ability to commute/relocate:

- Swansea: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Reference ID: Smile / EA

Flextime


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