Company Secretariat Assistant

3 months ago

London, United Kingdom Clarksons Platou Full time

**Company Overview**

Offering a complete ecosystem of maritime services, including broking, finance, port services and research, Clarksons is at the heart of global shipping. Our unrivalled reach, expertise, and depth of experience, combined with leading research, enables us to partner with clients across every sector to meet the demands of the world’s rapidly evolving maritime, offshore, trade and energy markets. Building on our unique heritage and harnessing our insights to see further, faster, we work with our clients and communities to create strategies that have a positive impact on the industry and the world around us. Dedicated to excellence, it’s our people that drive success for our clients.

**Role Summary**

To provide support to the Group Secretariat function, working closely with the Group Company Secretary, Deputy Company Secretary, and the Team Assistant.

**What you’ll be doing**
- Assist with statutory compliance work for UK subsidiary companies in the Clarksons Group, ensuring that all relevant documents are filed at Companies House in accordance with statutory deadlines and corporate records are maintained and up to date.
- Assist in maintenance of global entity management system (Diligent Entities) to ensure details for Group subsidiaries are kept up to date, and support production of Group Structure Chart.
- Arrange for preparation and execution of corporate documentation resolutions, powers of attorney and proxies for routine business and organising, if required, for such documents to be notarised and/or apostilled.
- Assist with administration and support for PLC Board, PLC Committees, including use of Diligent Boards.
- Assist on projects in relation to acquisitions and disposals, corporate restructuring, corporate transactions and other ad hoc projects as requested.
- Support the team in its work on year-end processes, including review and overseeing the signing process for the UK subsidiary accounts and working on the Annual Report & Accounts and ancillary documentation for Clarkson PLC.
- Assist in the organisation and running of the AGM and any other general meetings.
- Assist with regulatory Stock Exchange announcements as required.
- Assist with administration of share plans operated by the Group (including ShareSave and Long-Term Incentive Plan), liaising with the Employee Benefit Trustee as required.
- Liaise with the Group’s registrars and brokers in relation to shareholder matters.
- Dealing with ad hoc queries from Group companies. - Additional / ad hoc duties as required to meet the needs of the business.

**What we’re looking for**
- Drive and self-motivation, with the desire and commitment to succeed, deliver excellence and make positive change;
- Relationship building, with excellent interpersonal skills and the ability to quickly build rapport;
- Collaboration, able to work well with others across diverse backgrounds to share information, develop skills, and deliver results;
- Resilience with the ability to persist and adapt;
- Smart problem-solving and analytical abilities, with a curious and inquisitive mind, and an openness to new ideas;
- Professional integrity and a respect for company values.

**Other requirements**
- Excellent interpersonal skills with the ability to communicate at all levels including with Executive and Non-Executive Directors, and senior management.
- Ability to work independently and within a team environment.
- Ability to work in a pressurised environment and to meet deadlines.
- An appreciation of the need to be discrete and diplomatic due to the nature of the work being undertaken by the function.

Technical requirements
- A graduate either CGI qualified or partly qualified, with 1-2 years’ work experience in the relevant field.
- Knowledge of the Companies Act, listed company regime and UK Corporate Governance Code.
- Good written and analytical skills, with excellent attention to detail.
- Excellent administration skills with proficiency in MS Office and, ideally, experience of using Diligent Entities and Diligent Boards.
- Knowledge of share plans (not essential).

  • Company Secretariat Assistant

    3 months ago

    London, United Kingdom CMC Markets Full time

    We are looking to hire a Company Secretariat Assistant to support the Corporate Secretariat department in the day-to-day running of the function. The role is broad ranging and will afford a high level of involvement, responsibility and visibility. - Duties: - Assist the team in ensuring CMC complies with all relevant legislation including the Companies Act...

  • Company Secretariat Assistant

    3 months ago

    London, United Kingdom Shell Full time

    **The Role**: This is an exciting opportunity for you to work with diverse teams with varying levels of seniority and you’ll be managing support to the wider London based Corporate Secretariat Team. **What’s the role?** As a Company Secretariat Assistant, you’ll be supporting the delivery of a high-quality service within the corporate secretariat...

  • Head of Company Secretariat

    2 months ago

    London, United Kingdom Broadgate Search Full time

    I am working with a well established financial services firm who are looking for their next head of company Secretariat. This is a fantastic opportunity for an experienced Company Services/Secretariat professional to lead the Company Secretariat team. In this role, you will provide advice and guidance to the board of directors, executive management team,...

  • Company Secretariat Assistant

    3 months ago

    London, United Kingdom M&G plc Full time

    At M&G our purpose is to help people manage and grow their savings and investments, responsibly. As a business, we are continuing to take steps towards a sustainable future, delivering better long-term solutions for our customers and clients and identifying new opportunities to make a positive impact for our environment and communities. To help us achieve...

  • Company Secretariat Assistant

    3 months ago

    London, United Kingdom IG Group Full time

    Job Title Company Secretariat Assistant **Job Description**: Role purpose Be part of delivering a first-class Company Secretariat service! What you will do: - Processing Due Diligence, KYC or other requests for Director and Company information. - Arranging subsidiary board meetings, including annual accounts approvals, preparing subsidiary board minutes...

  • Company Secretariat Industrial Placement

    3 months ago

    London, United Kingdom IG Group Full time

    Job Title Company Secretariat Industrial Placement **Job Description**: IG Group Opportunity - Hello, we’re IG Group. No, not Instagram - though we're a pretty big deal ourselves. - We’re a global, FTSE 250-listed company made up of a collection of progressive fintech brands in the world of online trading and investing. The best part? We’ve snapped...

  • Company Secretariat Assistant

    3 months ago

    London, United Kingdom Sky Full time

    Want to do the best work of your life? Make your mark at Europe’s leading media and entertainment brand. A workplace where you can proudly be yourself; our people make Sky a truly exciting and inclusive place to work. **What you'll do**: **Subsidiary Governance** - Assist in the delivery of statutory compliance for Sky group companies, joint ventures and...

  • Company Secretariat Manager

    6 days ago

    London, Greater London, United Kingdom CMC Markets Full time

    Job DescriptionWe are seeking a highly skilled and experienced Assistant Company Secretary to join our team at CMC Markets. As a key member of our Corporate Secretariat, you will play a critical role in ensuring the smooth operation of our corporate governance functions.Key ResponsibilitiesCorporate Governance Support: Provide effective support to our...

  • Company Secretariat Assistant

    2 months ago

    London, United Kingdom Aviva Full time

    Company Secretariat Assistant Salary - £45,000 - £55,000 Are you a self-starter? Someone who enjoys involving supporting and collaborating with others. Then look no further this role is for you! With extraordinary development opportunities this role Is perfect for someone who Is looking to grow within their career. A bit about the job: The role is...

  • Company Secretariat Assistant

    3 months ago

    London, United Kingdom Aviva Full time

    **Company Secretariat Assistant** **Salary - £45,000 - £55,000** Are you a self-starter? Someone who enjoys involving supporting and collaborating with others. Then look no further this role is for you! With extraordinary development opportunities this role Is perfect for someone who Is looking to grow within their career. **A bit about the job**: The...

  • Company Secretariat Assistant

    1 month ago

    London, Greater London, United Kingdom Sky Group Full time

    Want to do the best work of your life? Make your mark at Europe's leading media and entertainment brand. A workplace where you can proudly be yourself; our people make Sky a truly exciting and inclusive place to work.What you'll do: Subsidiary Governance Assist in the timely delivery of statutory compliance for Sky group companies, joint ventures and...

  • Company Secretariat Specialist

    2 weeks ago

    London, Greater London, United Kingdom easyJet Full time

    About easyJet At easyJet, our aim is to make low-cost travel easy – connecting people to what they value using Europe's best airline network, great value fares, and friendly service. It takes a real team effort to carry over 90 million passengers a year across 35 countries. Whether you're working as part of our front-line operations or in our corporate...

  • Secretariat Coordinator

    3 months ago

    London, United Kingdom Page Personnel Full time

    My client is looking for a Secretariat Coordinator to join a Not-For-Profit - Based in Central London and offering hybrid working **About Our Client**: A not-for-profit organisation with a focus on Energy. They have offices in Central London and offer hybrid working, 2 days per week in the office. - Coordinating and supporting secretarial tasks within the...

  • Corporate Secretariat

    3 months ago

    London, United Kingdom Swift Staffing Full time

    '''Job Overview:''' We are seeking a highly organized and detail-oriented individual to join our team as a Corporate Secretariat. As a Corporate Secretariat, you will be responsible for providing administrative support to our corporate office and ensuring the smooth operation of daily activities. '''Duties:''' - Perform various administrative tasks,...

  • Secretariat Officer

    3 months ago

    London, United Kingdom ACCA Full time

    ACCA is committed to a workplace culture which is inclusive, diverse, human and connected. We're currently looking for an Officer on a full -time basis for a 12 month fixed term contract. The position sits within the Secretariat team in our London office (hybrid working available). **The job** Reporting to the Secretariat - Manager, on a day-to-day basis,...

  • Head of Secretariat

    2 weeks ago

    London, United Kingdom Robert Walters Full time

    We are excited to be partnering with a world leading organisation within the insurance sector to find their next Head of Secretariat. Supporting the General Counsel & Company Secretary, this senior role will see you leading and managing the organisations Secretariat & Governance function and strategy. This leadership role will contribute significantly to...

  • Secretariat Manager

    2 days ago

    London, United Kingdom Burman Recruitment Full time

    Secretariat Manager - Executive Assistant Circa £50,000 per annum Maternity Cover - 6 / 9 + Months FTC (Maternity Cover) London, Hybrid The Secretariat Manager will lead the Executive support function, ensuring seamless and customer-focused service delivery. The post holder will provide direction to the Executive support team, maintain high-quality...

  • Assistant Company Secretary

    1 month ago

    London, United Kingdom CMC Markets UK Plc Full time

    We are hiring an Assistant Company Secretary to work with our Company Secretary to ensure that the Corporate Secretariat runs appropriately. The role is broad ranging and will afford a high level of involvement, responsibility and visibility.*This is a fully onsite role*Duties: Provide effective Corporate Secretariat support regarding Corporate...

  • Secretariat - Officer

    3 months ago

    London, United Kingdom Emprego UK Full time

    ACCA is committed to a workplace culture which is inclusive, diverse, human and connected. **ACCA is committed to a workplace culture which is inclusive, diverse, human and connected.** We're currently looking for an Officer on a full -time basis for a 12 month fixed term contract. The position sits within the Secretariat team in our London office (hybrid...

  • Company Secretarial Assistant

    3 months ago

    London, United Kingdom Wintermann Search Full time

    Our client a global bank is searching for a Company Secretarial Assistant. Details follow: To provide day to day support to the Secretariat to include, taking the minutes of various formal governance meetings, typing and miscellaneous administrative support, working methodically, with great attention to detail, frequently under tight time constraints,...