Office Administrator

7 months ago


Harrogate, United Kingdom Williams Lea Full time

**Office Administrator**

**Salary**: £23,000 per annum plus company benefits
Location: Harrogate, HG1
Contract: Full Time, Permanent
Shifts: 37.5 hours per week, Monday - Friday, 1 hour break, 8:30am-5pm
Work model: Fully onsite

**Williams Lea seeks a Office Administrator to join our team**

Williams Lea is the leading global provider of skilled business-critical support services to financial, legal and professional services firms.

Sound good so far? Then this is the perfect position for you and you are just the individual that we are looking for

**Purpose of role**
The Office Administrator will work as part of a team to provide the highest level of customer service to our clients and support to the Team Leader and Facilities Manager. Whilst the list of tasks in this document is not exhaustive, the Office Administrator may cover any combination of the tasks set out below.

The Office Administrator will provide excellent customer service to our clients, performing all operations requested by a customer without direct supervision. This role will cover a number of our service areas and will require a high level of multi-skilling.

**Key responsibilities**
- Taking and passing on accurate messages
- Courteously greet and interact with visitors to the premises
- Manage room and hospitality bookings, including setting up rooms
- Arrange hospitality and liaise with onsite cleaning teams
- Organise and order catering
- Supervise and assist at events (including evening events as agreed overtime)
- Diary management of meeting rooms and desk bookings
- Deliver an exceptional electronic and hard copy file management service
- Return or add documents to existing client files
- Work with the practice management system to log and record documents
- Handle and administer closed files as requested
- Sort, scan, rename and distribute incoming mail
- Provide photocopying, scanning, and printing as per customer instructions
- Collect and complete any information required for billing or client charge back data
- Extensive computer and data related tasks
- Accept requests from Fee Earners/PAs, notifying them of estimated completion time as appropriate and in line with service level agreements
- Collect and frank outgoing mail - process letters for printing and complete envelope fulfilment requirements
- Handle incoming and outgoing deliveries via courier - ensure that all incoming documents are scanned entirely and allocated to the relevant electronic post folders
- Deal with incoming hand deliveries from clients - ensure that all incoming documents are scanned entirely and allocated to the relevant electronic post folders

**Personal attributes**
- Experience of working in a corporate environment
- Experience working on Microsoft Office programmes
- Excellent customer service skills, confident in liaising with Clients and strong communication skills
- Client-focused approach to service provision through personal commitment to their business
- Strong attention to detail and a critical eye for accuracy, with a ‘right first time’ attitude
- Ability to work under pressure within tight deadlines with flexible approach
- Continual improvement mentality, open and receptive to feedback
- Build and grow relationships with key Clients and service users
- Ownership for work produced in terms of the final product e.g. consistency, accuracy and quality

**The Package**:

- Private Medical Insurance, Life Insurance/Life Assurance, Company Pension, Corporate Eye Care, Personal Accident and Company Sick Pay.
- Additional benefits such as Dental Insurance, Gym Membership, Charity Donations, Employee Offers, Retail Vouchers and Season Ticket Loan are offered at a discount on a salary sacrifice basis.

You will also have the opportunity to work for a global employer; and dedicated to offering each and every employee an enjoyable, challenging and rewarding career with future career development prospects.

**Job Types**: Permanent, Full-time

**Salary**: £23,000.00 per year

Ability to commute/relocate:

- Harrogate, HG1: reliably commute or plan to relocate before starting work (preferred)

Work Location: In person


  • Office Administrator

    7 months ago


    Harrogate, United Kingdom Carefound Home Care Full time

    We are looking for a dedicated and passionate Office Administrator to provide administrative support to our central support team based in Harrogate. Carefound Home Care has developed a reputation as the highest quality provider of home care services to older people and we are rated 'Outstanding' by the Care Quality Commission (CQC) across our branches. This...

  • Office Administrator

    7 months ago


    Harrogate, United Kingdom Carefound Home Care (Harrogate) Full time

    We are looking for a dedicated and passionate Office Administrator to provide administrative support to our central support team based in Harrogate. Carefound Home Care has developed a reputation as the highest quality provider of home care services to older people and we are rated 'Outstanding' by the Care Quality Commission (CQC) across our branches. This...

  • Office Administrator

    14 hours ago


    Harrogate, United Kingdom Cater-Clean Solutions Limited Full time

    Office Administrator: Work From Home & From Office Hot Desk Subsidised Travel Company Events Friendly Atmosphere Flexi Hours We are looking to find someone with a good knowledge of Microsoft word programs who can assist with the office administrative duties working alongside the directors of the business to maintain and increase the companies growth. **Job...

  • Office Administrator

    16 hours ago


    Harrogate, United Kingdom Moda Living Full time

    Are you up for a new challengeRead this and reach out. An opportunity has arose based at our Head Office in Harrogate as a Part Time Office Administrator for Moda Life Management Limited. Hours: 20 - 25 hours per week **THE ROLE**: - Handle complaint admin and maintain complaints logs including tracking responses and preparing data for Moda Operations...

  • Office Administrator

    15 hours ago


    Harrogate, United Kingdom Energy Oasis Full time

    Our team is expanding, and we need some general administration support in our office in Central Harrogate. The role is ideally full time, Monday - Friday, 9-5:30 **Overview of the role** To support the HR & Finance Manager, Project Managers and the MD in administrative tasks and provide excellent customer service to our clients. The role will include...

  • Office Coordinator

    3 weeks ago


    Harrogate, United Kingdom A R Resourcing Group Limited Full time

    Were looking for an Office Coordinator to support all office management activities, w e offer a great opportunity for a dynamic, team focused office professional to join our company.As the only non-sales professional in the company this is an important role to support the Managing Director and sales team with a wide variety of sales support and...


  • Harrogate, North Yorkshire, United Kingdom Ashville CollegeHarrogate, North Yorkshire Full time

    Job SummaryAshville College in Harrogate, North Yorkshire seeks an experienced Administrative Officer to work on the Senior School Main Reception and provide administrative support to the School Central Office and the wider school community.This permanent role is part-time, working 20-30 hours per week (days and hours of work to be discussed at interview)...


  • Harrogate, United Kingdom Swift Temps (North West) Ltd Full time

    Job OverviewSweet Temps (North West) Ltd is seeking an experienced Administrative Compliance Officer to join their team in Harrogate. The successful candidate will be responsible for ensuring the organisation complies with health and safety legislation and best practices, as well as managing HR administrative processes.


  • Harrogate, United Kingdom Yorkshire Agricultural Society Full time

    **Purpose of the Role** Ensure the smooth and efficient functioning of the Associations for which the Society acts as Managing Agent. Working with Association Committees, Management Boards and other organisations to provide the best possible outcomes. The primary focus of this role is to provide effective administrative support. However, the team promote...

  • Office Administrator

    7 months ago


    Harrogate, United Kingdom Unipart Technologies Group Full time

    Job Advert We are now looking to recruit a part time Office Assistant to support the team in the office in Harrogate. The main purpose of the Office Assistant is to provide comprehensive administrative support, directly contributing to the efficiency and effectiveness of the organisation. Reporting to the Managing Director, this role is pivotal in...


  • Harrogate, North Yorkshire, United Kingdom SGS Care Ltd Full time

    OverviewWe are a dynamic recruitment company connecting top talent with exceptional opportunities. Our team is growing, and we're looking for an Administrative and Medical Office Positions professional to join us.At SGS Care Ltd, you'll have the opportunity to work with our CRM systems, ensuring accurate information is maintained and updated regularly....


  • Harrogate, North Yorkshire, United Kingdom Swift Temps (North West) Ltd Full time

    Job Title: Administrative Compliance OfficerAbout Us: Swift Placements is a recruitment agency based in the North West region. We are working with a reputable law firm based in Harrogate City Centre.Job Description: The successful candidate will be responsible for overseeing HR processes, health & safety policies, and ensuring legal compliance. This role...


  • Harrogate, North Yorkshire, United Kingdom Ashville CollegeHarrogate, North Yorkshire Full time

    Job DescriptionAshville College is seeking an experienced Part-time Administrative Officer to support the Senior School Main Reception and provide administrative assistance to the School Central Office and wider school community.The successful candidate will have excellent communication and organizational skills, with the ability to work independently and as...

  • Office Administrator

    7 months ago


    Harrogate, United Kingdom Northern Energy Full time

    Reporting to: Engineering Manager Location of the role: Hampsthwaite Employment Type: Full time, Permanent, 8am to 5.00pm Monday to Friday **Business Information** We are looking for a keen individual to join our engineering team. This is a full-time permanent role and a great opportunity to join our team. Our benefits package is better than most others...


  • Harrogate, United Kingdom Harrogate and District NHS Foundation Trust Full time

    Effectively uses the Patient Administration System to record dates for Admission and inform patients relevant details. To validate waiting lists and work with the Elective Access co-ordinator to ensure that waiting lists are appropriately managed and booked within their expected date to be seen Monitor and action patient pathway targets i.e 18 week RTT,...

  • PA to Solicitors

    4 weeks ago


    Harrogate, North Yorkshire, United Kingdom Nelson Bridges Full time

    Job Title: PA to Solicitors - Office AdministratorLocation:HARROGATEWe are a trusted firm offering a bespoke quality service, committed to providing our clients with exceptional support.Estimated Salary: £28,000 - £32,000 per annumJob Role:This permanent, full-time role involves overseeing and managing all aspects of administration. We require someone who...


  • Harrogate, United Kingdom Acorns In Harrogate Limited Full time

    We are looking for someone who has experience of administration and reception duties and who has excellent customer service skills. **Job Purpose** 1. To provide financial and administration support to the Managing Director and Nursery Manager, relating to all aspects of income and expenditure, including the purchase ordering of goods (including Food) and...


  • Harrogate, United Kingdom Harrogate and District NHS Foundation Trust Full time

    The post holder will assist in ensuring that the effective and efficient co-ordination of elective waiting list admissions is undertaken, maintaining a high quality service to all users. This will involve validation of waiting lists and liaison with others to maintain efficient waiting times. The post holder would require a flexible and proactive approach to...


  • Harrogate, United Kingdom ROSSETT SCHOOL Full time

    **Contract**: Temporary, Term Time Only (38 weeks per year) plus 2 weeks **Hours**: 37 hours per week, Monday - Thursday 8.30am - 4.30pm & Friday 8:30am - 4:00pm (1/2 unpaid lunch) **FTE salary**: £23,893 per annum **Actual salary**: £20,987 per annum **Eligible for RKLT Refer a Friend Scheme** **Additional benefits**:We offer an excellent local...


  • Harrogate, North Yorkshire, United Kingdom Sewell Wallis Ltd Full time

    **Job Description: Billing and Metering CoordinatorWe are recruiting for an experienced Billing Clerk to join our team at Sewell Wallis Ltd on a 12-month fixed-term contract. As a Billing and Metering Coordinator, you will be responsible for providing accurate, timely, and informative billing and metering administration and front-facing customer service for...