Office Administrator

5 months ago


Harrogate, United Kingdom Williams Lea Full time

**Office Administrator**

**Salary**: £23,000 per annum plus company benefits
Location: Harrogate, HG1
Contract: Full Time, Permanent
Shifts: 37.5 hours per week, Monday - Friday, 1 hour break, 8:30am-5pm
Work model: Fully onsite

**Williams Lea seeks a Office Administrator to join our team**

Williams Lea is the leading global provider of skilled business-critical support services to financial, legal and professional services firms.

Sound good so far? Then this is the perfect position for you and you are just the individual that we are looking for

**Purpose of role**
The Office Administrator will work as part of a team to provide the highest level of customer service to our clients and support to the Team Leader and Facilities Manager. Whilst the list of tasks in this document is not exhaustive, the Office Administrator may cover any combination of the tasks set out below.

The Office Administrator will provide excellent customer service to our clients, performing all operations requested by a customer without direct supervision. This role will cover a number of our service areas and will require a high level of multi-skilling.

**Key responsibilities**
- Taking and passing on accurate messages
- Courteously greet and interact with visitors to the premises
- Manage room and hospitality bookings, including setting up rooms
- Arrange hospitality and liaise with onsite cleaning teams
- Organise and order catering
- Supervise and assist at events (including evening events as agreed overtime)
- Diary management of meeting rooms and desk bookings
- Deliver an exceptional electronic and hard copy file management service
- Return or add documents to existing client files
- Work with the practice management system to log and record documents
- Handle and administer closed files as requested
- Sort, scan, rename and distribute incoming mail
- Provide photocopying, scanning, and printing as per customer instructions
- Collect and complete any information required for billing or client charge back data
- Extensive computer and data related tasks
- Accept requests from Fee Earners/PAs, notifying them of estimated completion time as appropriate and in line with service level agreements
- Collect and frank outgoing mail - process letters for printing and complete envelope fulfilment requirements
- Handle incoming and outgoing deliveries via courier - ensure that all incoming documents are scanned entirely and allocated to the relevant electronic post folders
- Deal with incoming hand deliveries from clients - ensure that all incoming documents are scanned entirely and allocated to the relevant electronic post folders

**Personal attributes**
- Experience of working in a corporate environment
- Experience working on Microsoft Office programmes
- Excellent customer service skills, confident in liaising with Clients and strong communication skills
- Client-focused approach to service provision through personal commitment to their business
- Strong attention to detail and a critical eye for accuracy, with a ‘right first time’ attitude
- Ability to work under pressure within tight deadlines with flexible approach
- Continual improvement mentality, open and receptive to feedback
- Build and grow relationships with key Clients and service users
- Ownership for work produced in terms of the final product e.g. consistency, accuracy and quality

**The Package**:

- Private Medical Insurance, Life Insurance/Life Assurance, Company Pension, Corporate Eye Care, Personal Accident and Company Sick Pay.
- Additional benefits such as Dental Insurance, Gym Membership, Charity Donations, Employee Offers, Retail Vouchers and Season Ticket Loan are offered at a discount on a salary sacrifice basis.

You will also have the opportunity to work for a global employer; and dedicated to offering each and every employee an enjoyable, challenging and rewarding career with future career development prospects.

**Job Types**: Permanent, Full-time

**Salary**: £23,000.00 per year

Ability to commute/relocate:

- Harrogate, HG1: reliably commute or plan to relocate before starting work (preferred)

Work Location: In person


  • Office Administrator

    3 weeks ago


    Harrogate, North Yorkshire, United Kingdom Si Recruitment Full time

    Office ManagerLocation: Harrogate, HG1Hours: Full or Part timeSalary: £27,000 - £32,000 per annumWe are seeking an experienced Office Manager to support a growing business in Harrogate. In this role, you will be responsible for managing all aspects of office administration, including supply management, HR administration, and project support.Key...

  • Office Administrator

    3 weeks ago


    Harrogate, North Yorkshire, United Kingdom Si Recruitment Full time

    Office ManagerLocation: Harrogate, HG1Hours: Full or Part timeSalary: £27,000 - £32,000 per annumWe are seeking an experienced Office Manager to support a growing business in Harrogate. In this role, you will be responsible for managing all aspects of office administration, including supply management, HR administration, and project support.Key...

  • Office Administrator

    5 months ago


    Harrogate, United Kingdom Carefound Home Care Full time

    We are looking for a dedicated and passionate Office Administrator to provide administrative support to our central support team based in Harrogate. Carefound Home Care has developed a reputation as the highest quality provider of home care services to older people and we are rated 'Outstanding' by the Care Quality Commission (CQC) across our branches. This...

  • Office Administrator

    4 weeks ago


    Harrogate, North Yorkshire, United Kingdom MYINTERNALRECRUITER LTD Full time

    Job Title: Office ManagerAt MYINTERNALRECRUITER LTD, we are seeking an experienced and skilled Office Manager to join our team. The successful candidate will be responsible for ensuring the smooth day-to-day operation of our office, providing administrative support to our Managing Director and senior management team, and maintaining organized records and...

  • Office Administrator

    4 weeks ago


    Harrogate, North Yorkshire, United Kingdom MYINTERNALRECRUITER LTD Full time

    Job Title: Office ManagerAt MYINTERNALRECRUITER LTD, we are seeking an experienced and skilled Office Manager to join our team. The successful candidate will be responsible for ensuring the smooth day-to-day operation of our office, providing administrative support to our Managing Director and senior management team, and maintaining organized records and...

  • Office Administrator

    5 months ago


    Harrogate, United Kingdom Carefound Home Care (Harrogate) Full time

    We are looking for a dedicated and passionate Office Administrator to provide administrative support to our central support team based in Harrogate. Carefound Home Care has developed a reputation as the highest quality provider of home care services to older people and we are rated 'Outstanding' by the Care Quality Commission (CQC) across our branches. This...

  • Office Administrator

    2 weeks ago


    Harrogate, North Yorkshire, United Kingdom Marmion Full time

    About the RoleWe are seeking a highly organized and efficient Office Administrator to join our team at Marmion. As an Office Administrator, you will play a vital part in ensuring the smooth running of our business, providing administrative support to key departments, and ensuring communication lines are kept open and efficient.Key Responsibilities:Providing...

  • Office Administrator

    2 weeks ago


    Harrogate, North Yorkshire, United Kingdom Marmion Full time

    About the RoleWe are seeking a highly organized and efficient Office Administrator to join our team at Marmion. As an Office Administrator, you will play a vital part in ensuring the smooth running of our business, providing administrative support to key departments, and ensuring communication lines are kept open and efficient.Key Responsibilities:Providing...

  • Office Administrator

    3 weeks ago


    Harrogate, North Yorkshire, United Kingdom Travail Employment Group Full time

    Temporary Administrator RolesWe are seeking a skilled and experienced Temporary Administrator to join our team at Travail Employment Group. As a Temporary Administrator, you will be responsible for providing administrative support to our clients, including taking incoming calls, answering customer queries, processing sales and purchase orders, and providing...

  • Office Administrator

    3 weeks ago


    Harrogate, North Yorkshire, United Kingdom Travail Employment Group Full time

    Temporary Administrator RolesWe are seeking a skilled and experienced Temporary Administrator to join our team at Travail Employment Group. As a Temporary Administrator, you will be responsible for providing administrative support to our clients, including taking incoming calls, answering customer queries, processing sales and purchase orders, and providing...

  • Office Administrator

    3 weeks ago


    Harrogate, North Yorkshire, United Kingdom Travail Employment Group Full time

    Temporary Administrator RolesWe are seeking a skilled Temporary Administrator to join our team at Travail Employment Group. As an Administrator, you will be responsible for providing administrative support to our clients, ensuring the smooth operation of our business.Key Responsibilities:Manage incoming calls and respond to customer queriesProcess sales and...

  • Office Administrator

    3 weeks ago


    Harrogate, North Yorkshire, United Kingdom Travail Employment Group Full time

    Temporary Administrator RolesWe are seeking a skilled Temporary Administrator to join our team at Travail Employment Group. As an Administrator, you will be responsible for providing administrative support to our clients, ensuring the smooth operation of our business.Key Responsibilities:Manage incoming calls and respond to customer queriesProcess sales and...


  • Harrogate, North Yorkshire, United Kingdom Inter Ceramica Ltd. Full time

    Job Title: Office AdministratorJob Summary:We are seeking an experienced Office Administrator to join our team at Inter Ceramica Ltd. The successful candidate will be responsible for processing and administering orders, as well as providing excellent customer service.Key Responsibilities:Receiving and processing customer ordersPlacing orders with...


  • Harrogate, North Yorkshire, United Kingdom Harrogate and District NHS Foundation Trust Full time

    Job Title: Administrative Support OfficerWe are seeking an enthusiastic and organized individual to join our Cardiology Team as an Administrative Support Officer. The successful candidate will provide comprehensive organizational and administrative support to the Consultant team, ensuring the smooth operation of our services.Main Responsibilities:* Provide...


  • Harrogate, United Kingdom Yorkshire Agricultural Society Full time

    **Purpose of the Role** Ensure the smooth and efficient functioning of the Associations for which the Society acts as Managing Agent. Working with Association Committees, Management Boards and other organisations to provide the best possible outcomes. The primary focus of this role is to provide effective administrative support. However, the team promote...


  • Harrogate, North Yorkshire, United Kingdom NHS Full time

    About the RoleWe are seeking a highly organized and detail-oriented individual to join our Endoscopy Department as an Administrative Support Officer. The successful candidate will provide administrative support to the department, ensuring the smooth operation of patient services and contributing to the delivery of high-quality care.Main...


  • Harrogate, North Yorkshire, United Kingdom NHS Full time

    About the RoleWe are seeking a highly organized and detail-oriented individual to join our Endoscopy Department as an Administrative Support Officer. The successful candidate will provide administrative support to the department, ensuring the smooth operation of patient services and contributing to the delivery of high-quality care.Main...


  • Harrogate, United Kingdom Directions Planning Consultancy Ltd. Full time

    Support professional staff by undertaking research and collation of information - Liaise with our clients in a confident and professional manner - Arrange client meetings and diary management - Answer telephone calls confidently and politely, taking messages as required - Format and proofread letters, quotes, reports and minutes - Deal with incoming and...

  • Office Administrator

    5 months ago


    Harrogate, United Kingdom Unipart Technologies Group Full time

    Job Advert We are now looking to recruit a part time Office Assistant to support the team in the office in Harrogate. The main purpose of the Office Assistant is to provide comprehensive administrative support, directly contributing to the efficiency and effectiveness of the organisation. Reporting to the Managing Director, this role is pivotal in...


  • Harrogate, North Yorkshire, United Kingdom Harrogate and District NHS Foundation Trust Full time

    About the RoleWe are seeking a highly organized and motivated individual to join our Cardiology Team as a Clinical Administrator. The successful candidate will provide comprehensive administrative support to our Consultants, ensuring the smooth operation of our services.Main ResponsibilitiesProvide administrative support to the Consultant team, including...