Association Office Administrator

5 months ago

Harrogate, United Kingdom Yorkshire Agricultural Society Full time

**Purpose of the Role**

Ensure the smooth and efficient functioning of the Associations for which the Society acts as Managing Agent. Working with Association Committees, Management Boards and other organisations to provide the best possible outcomes. The primary focus of this role is to provide effective administrative support. However, the team promote our values of Professional, Respectful, Open-minded, United and Dedicated, therefore it is essential to support the work of the Association's and Society's Charitable activities in spirit and, where necessary, hands-on.

**Responsibilities**

General:
Perform general administrative duties on behalf of the Associations team.

Member Relations:
Process new memberships, renewals, and cancellations.

Address member inquiries, concerns, and requests in a timely and professional manner.

Foster positive relationships with members to enhance their overall experience.

Database Management:
Maintain an accurate and up-to-date membership database.

Ensure data integrity and confidentiality of member information.

Committee Meetings:
Prepare the agenda, papers and minutes of the Committee meetings.

Attend Committees and report of relevant activities under this role.

Financial Administration:
Manage approval of expenses and budgets.

Work with the Finance team to ensure correct issuing of invoices.

Chase company debtors.

Event Support:
Assist Event Managers at company events, meetings, and conferences, including logistics, catering, and attendee coordination.

This role is office based with no capacity for regular hybrid working but may involve occasional nationwide travel, providing an opportunity to explore diverse locations and engage with a variety of stakeholders.

It is not possible for this document to totally encompass or define all tasks that may be required of the post holder. The outlined duties may therefore vary from time to time without materially changing either the character or level of responsibility.

**Experience & Qualifications**

Essential:
Proven experience as an office administrator, office assistant, or administrative assistant role.

Proficiency in MS Office and other office management software.

Excellent organisational and multitasking abilities, with keen attention to detail.

Strong communication and interpersonal skills.

Ability to prioritise tasks and work independently with mínimal supervision.

Discretion and confidentiality in handling sensitive information.

Desirable:
A passion for farming and the countryside.

**About us**

The Yorkshire Agricultural Society (YAS) is best known for organising the Great Yorkshire Show in July, but perhaps is lesser known for the work we do throughout the rest of the year. A registered charity, founded in 1837, YAS was established to promote agriculture in Yorkshire and our first objective was to run a major agricultural event.

Our objectives are:

- To support and promote agriculture, rural and allied industries throughout the North of England including championing the role of farmers as providers of high-quality produce and encouraging consumers to choose healthy and local produce.

To advance and encourage agricultural research and greater understanding and empathy with farming and the countryside amongst the general public and particularly children.

To advance and encourage the protection and sustainability of the environment.

To hold in pursuance of its main objectives an annual agricultural show.

For such charitable purposes as the Trustees in their absolute discretion see fit.

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