Administrator - Community

4 months ago


Bury St Edmunds, United Kingdom West Suffolk NHS Foundation Trust Full time

**Analytical and judgemental**: Maintain the highest standards of confidentiality when dealing with sensitive information, including information relating to patients or staff. Assist the Clinical Lead and Quality and Patient Safety Team file, present and interpret data from various sources and databases to be used for reporting and presentations. Planning and organisational Skills: To support the Community & Integrated Service management team in preparing information, agendas and papers for meetings, this may also involve external partnerships. The post holder will manage information sharing, preparation of reports/presentations.

To manage several tasks simultaneously, keeping track of half completed tasks that are awaiting further information, working within an environment of frequent interruptions, competing demands with the ability to meet deadlines. Prioritise own workload and resolve conflicting diary appointments for members of the management team. To establish and maintain administrative systems and databases to achieve high standards of business support. To arrange 1:1 and team meetings for the clinical lead and quality and patient safety team.To maintain electronic diary system, assist to prioritise work, resolve conflicting diary appointments and schedules etc for the clinical lead and quality and patient safety team.

**Finance and Resources**: Raise and receipt purchase orders as instructed by the management and finance teams. Ordering of stationary supplies for the team, using NHS supplies systems Information Resources: Attending team meetings as required, both face to face and virtual. Preparing agendas, taking the notes, or transcribing and summarising notes from recordings, updating action logs and noting future agenda items. Distribution of documents after meetings.

Ensure competent and accurate presentation of policies, letters, reports, documents and presentations, ensuring correct spelling of clinical/medical terminology. To use computer software programmes to create documents, presentations and a monthly newsletter of a high standard for meetings, organisation groups, partner agencies etc. To undertake copy typing of correspondence, reports, strategy documents, action plans, agendas some in relation to clinical specialties etc. To undertake any computerised work as required, including creating and maintenance of Excel spreadsheets and databases, PowerPoint presentations and charts.

Accessing multiple systems on behalf of the clinical team, for patient records, incident and risk management purposes.



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