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Facilities Administrator

4 months ago

Birmingham, United Kingdom SYSTRA Ltd Full time

SYSTRA are now hiring a Facilities Administrator to effectively support the Working Environment (WE) team based in Birmingham in being key point of contact for the office and related facilities and services across the SYSTRA offices in the UK & Ireland. The team ensures all offices are safe and well maintained and that services and operations are compliant, efficient and deliver value for money in order to support the business to focus on its day to day objectives.

**MAIN DUTIES**:

- To provide support to the Facilities management team in ensuring the efficient running of the offices on a day to day basis and providing an excellent level of service.
- Provide administrative support to the team including raising purchase orders, goods receipting and invoice logging
- Liaising with Facilities Suppliers on works, permits, invoice queries etc
- Act as a main point of contact for the Facilities Helpdesk.
- Ordering office supplies, obtaining quotes and replenishing stocks in the office
- Ordering home working equipment for staff
- Support with office moves
- Ensure safety is maintained on all sites, by means of audit, checks and repairs as required and making areas safe for business needs.
- Act as main point of contact for day to day queries in the Birmingham office and greet and assist all external visitors
- Monitoring and ordering stationery supplies as well as first aid supplies. Ensure kitchens are fully stocked with consumables and are left in a serviceable manner on a daily basis.
- Set up and reconfiguration of meeting rooms throughout the day to meet business needs.
- Sorting post
- Call handling
- Any other ad hoc duties as required.
- Continual focus on cost savings and achieving value for money
- Evaluating and negotiating costs

**Essential Experience**:

- Excellent Customer Service skills
- Demonstrative administrative experience, ideally with raising purchase orders, goods receipting and invoice logging
- Strong communication skills
- Proactive and a strong problem solver
- Organised and focused
- A high level of attention to detail
- A strong client focus coupled with a resilient attitude.
- An understanding of Facilities Management would be highly beneficial

**Job Types**: Full-time, Permanent

**Salary**: £22,000.00-£24,000.00 per year

**Benefits**:

- Referral programme
- Work from home

Schedule:

- Monday to Friday

Ability to commute/relocate:

- BIRMINGHAM: reliably commute or plan to relocate before starting work (required)

Work Location: Hybrid remote in BIRMINGHAM

Reference ID: Facilities Administrator
Expected start date: 13/03/2023