Facilities Administrator

5 months ago

Birmingham, United Kingdom Summerhill Services Limited Full time

We are currently recruiting for a self-motivated and customer - focused individual to join our passionate and driven team.

**Posts & hours**:
Facilities Administrator

**Based at**: Hillis Lodge

**Hours**: 37.5 hours (Mon-Fri)

**Salary**: £23,502.96 - £25,058.29

(There is no need for previous applicants to apply)

Disclosure

To provide a comprehensive and effective administrative support service to the Facilities Department, this includes the operation of a virtual helpdesk and to be overseen by the Admin Manager.

At SSL, we work in partnership with Birmingham and Solihull Mental Health Foundation Trust (BSMHFT), to deliver facilities management, transport and other support services to over 50 sites across the West Midlands. Our team keeps expanding and since our establishment, in 2012, we have grown rapidly though the acquisition of new sites and services. At SSL we take pride in our focus to support and contribute to the Trust’s aim which is to help people get better and challenge the stigma associated with mental illness. We are committed to continuous development of our practices and people and the provision of a fair and friendly work environment for everyone.

SSL is committed to ensuring the safety of all our staff and our customers, service users. In order to prevent the spread of Covid-19, the Government had passed legislation requiring individuals in England who are employed or engaged in the provision of a CQC regulated activity and have face to face contact with patients or service users to be fully vaccinated against Covid-19. SSL is obliged to comply with this statutory obligation. The Government policy takes into account specific exemptions to the requirement to be vaccinated and we recommend that you visit gov.uk for further information. However, this legislation is currently being reviewed and may be revoked. Accordingly, the position set out in this statement will be kept under review in light of any changes to the requirements.

**Key Responsibilities**:
1.1 Undertake all administrative duties. To include the production of letters, databases and
spreadsheets and reports etc.
1.2 Undertake general office duties, such as filing (electronic and hard copies),
1.3 Receiving incoming telephone calls/enquiries, taking messages and directing as
appropriate in a timely and effective manner as required.
1.4 Issuing and balancing petty cash in line with SFI’s and Finance Processes.
1.5 Processing of invoices in line with SFIs and Finance Processes.
1.6 Maintaining stock, obtaining quotations and placing orders with a wide range of
suppliers via multiple routes.
1.7 Reporting and issuing reactive work requests via multiple computer systems.
1.8 Maintain electronic diaries for the Team as required.
1.9 To arrange meetings, distribute any associated paperwork relevant to meetings and to
make room bookings and hospitality available where required.
1.10 To attend meetings as required, taking notes/minutes/action points. Typing these and
distributing within a timely manner.
1.11 To collect and collate routine data and input daily, weekly or monthly to designated
reports/spreadsheets.
1.13 Disseminating team wide communications and to maintain information boards with up to date and relevant information.
1.14 To help produce monthly and quarterly dashboard reports as requested in the formats
designated by the team managers.
1.15 To help to maintain and contribute to producing data for statutory returns for the
Department.
1.16 To help develop and maintain effective filing, retrieval and bring forward systems for the department.
1.17 To help undertake and collate responses and produce reports for department
survey’s/audits.
1.18 To communicate effectively with a wide range of personnel at all levels to ensure a
cohesive workflow and customer service.
1.19 To maintain good working relationships with the team
1.20 To undertake any other administrative, clerical or secretarial duties applicable within the nature and grade of the post.
1.21 Set up and maintain the schedules for inspections
1.22 To receive deliveries on behalf of the department.
1.23 To cross cover for other administrators across the service as and when required.
1.24 To support the request/production of ID cards.

Training and Development
2.1 On the job training will be given for all aspects of the job.
2.2 To participate in SSL’s annual development process, and to help identify own training
and development needs.
2.3 To have Regular Management Supervision (RMS’s) sessions and 1 to 1’s Bi-monthly.
2.4 To attend statutory and mandatory training as required or undertake via the e-learning
system.
2.5 To undertake any appropriate training associated to the job which may be considered
applicable.
- All employees must comply with all SSL and the relevant BSMHFT Policies and

Procedures.
- Confidentiality must be maintained at all times in accordance with GDPR
- To ensure that they contribute and work towards the service/organisati

  • Facilities Administrator

    5 months ago

    Birmingham, United Kingdom KC Group Full time

    The KC Group have partnered with a leading educational provider In the Birmingham area who are recruiting for a facilities administrator. This is a temporary role with the view to becoming permanent. The Facilities Administrator role offers hybrid working (hybrid days Tuesday, Wednesday, and Thursday from home) and provides an hourly rate from £12.50 per...

  • Facilities Administrator

    5 months ago

    Birmingham, United Kingdom Bell Cornwall Recruitment Full time

    **Facilities Administrator** **Location: Birmingham, City Centre** **Salary: £22,000-25,000** **FULL-TIME IN THE OFFICE** **BCR/OO/10951** Bell Cornwall Recruitment are pleased to present a new role for a Facilities Administrator. Our client is a full services prestigious law firm searching for a professional individual ready to join their...

  • Facilities & Office Administrator

    3 weeks ago

    Birmingham, United Kingdom CV-Library Full time

    Job Title: Facilities & Office Administrator Salary: £23,000 to £25,000 Location: Birmingham City Centre Bell Cornwall Recruitment are pleased to present a fantastic new role for an Facilities & Office Administrator in Birmingham. The successful candidate would be joining the Birmingham office of a prestigious professional services...

  • Estates & Facilities Administrator

    5 months ago

    Birmingham, United Kingdom Summerhill Services Limited Full time

    We are currently recruiting for a self-motivated and customer - focused individual to join our passionate and driven team. **Posts & hours**: Estates & Facilities Administrator **Based at**: Barberry Centre **Hours**: 27.5 hours **Salary**: £17235.50 (£23502.96-£25058 FTE) Disclosure To provide a comprehensive and effective administrative support...

  • Senior Facilities Administrator

    5 months ago

    Birmingham, United Kingdom NHS Blood and Transplant Full time

    **Senior Administrator for Estates & Facilities** **Job Summary** The Estates and Facilities Department covers a very large and diverse range of duties. As Senior Administrator you would interact closely with many stakeholder groups on a wide range of matters. You will work as part of a small proactive team of NHSBT staff and contractors who are customer...

  • Facilities Administrator

    5 months ago

    Birmingham, United Kingdom Summerhill Services Limited Full time

    We are currently recruiting for a self-motivated and customer - focused individual to join our passionate and driven team. **Posts & hours**: Facilities Administrator **Based at**: Reaside **Hours**: 30 hours (Mon-Fri 8am-2pm) **Salary**: £18,802 (£23,502.96 FTE) (There is no need for previous applicants to apply) Disclosure To provide a comprehensive...

  • Senior Facilities Administrator

    5 months ago

    Birmingham, United Kingdom NHS Blood and Transplant Full time

    **Senior Administrator for Estates & Facilities** **Job Summary** The Estates and Facilities Department covers a very large and diverse range of duties, as Senior Administrator you would interact closely with many stakeholder groups on a wide range of matters. You will work as part of a small proactive team of NHSBT staff and contractors who are customer...

  • EHS & Facilities Administrator

    5 months ago

    Birmingham, United Kingdom Goodyear Full time

    **Goodyear. More Driven.** **EHS & Facilities Administrator** This position will be based at our UK Head Office Building in Solihull a minimum 3 days week **About the Role** - Reporting to the EHS & Facilities Manager UK & Ireland and supporting our two TruckForce EHS co-ordinators to provide a safe and good place to work. - To be the key contact for...

  • Facilities Administrator

    5 months ago

    Birmingham, United Kingdom Managing Agent Full time

    We are seeking a highly organic ed and detail-oriented Administrator to join a commercial property consultancy. - Ensure the highest standards of building management for clients and tenants through the management and continuous review of contracted services - Monitoring the Health & Safety system and obtaining documentation - Supporting FM’s with purchase...

  • Facilities Administrator

    5 months ago

    Birmingham, United Kingdom Summerhill Services Limited Full time

    We are currently recruiting for a self-motivated and customer - focused individual to join our passionate and driven team. **Posts & hours**: Helpdesk Co-ordinator **Based at**: Hillis Lodge (B31 5HE) **Hours**: 37.5 hours (Mon-Fri) **Salary**: £23,502.96 - £25,058.29 (There is no need for previous applicants to apply) Disclosure We are looking for...

  • Estates & Facilities Administrator

    5 months ago

    Birmingham, United Kingdom Summerhill Services Limited Full time

    We are currently recruiting for a self-motivated and customer - focused individual to join our passionate and driven team. **Posts & hours**: Estates & Facilities Administrator **Based at**: Barberry Centre **Hours**: 27.5 hours **Salary**: £17148.10 (£22,383.77-£23865.04 FTE) Disclosure To provide a comprehensive and effective administrative...

  • Facilities Coordinator

    2 weeks ago

    Birmingham, Birmingham, United Kingdom CV-Library Full time

    Job Title: Facilities and Office AdministratorWe are seeking a highly organized and efficient Facilities and Office Administrator to join our team in Birmingham City Centre.The successful candidate will be responsible for providing administrative support to our facilities team, including risk assessments, general facilities work, and covering the reception...

  • Band 3 Facilities Administrator

    5 months ago

    Birmingham, United Kingdom Birmingham Community Healthcare NHS Foundation Trust Full time

    Birmingham Community Healthcare NHS Foundation Trust has an exciting opportunity for you to join our Estates and Facilities team. A fantastic opportunity has arisen within the Birmingham Community Healthcare NHS Foundation Trust; we are seeking an experienced Facilities Administrator to support our Estates and Facilities Directorate. The successful...

  • Office Administrator Facility Services

    5 months ago

    Birmingham, United Kingdom Public Sector Resourcing Full time

    **Office administrator Facility Services (FM)** **Inside IR35** **Contract Term: 5 Months** **Contracting Authority: Government Property Agency (GPA)/Cabinet Office (CO)** **Location: Birmingham/Hybrid 2 days per week in office** The Government Property Agency is an Executive Agency of the cabinet office. It is changing the way the Civil Service works...

  • Maintenance Administrator

    5 months ago

    Birmingham, United Kingdom Vertu Facilities Management Full time

    **Maintenance Administrator** **Coleshill** **Permanent Full Time** **Up to £23,500 Plus Package** We are working exclusively with a highly reputable, fast growing and forward thinking business. They have a fantastic company culture, are always looking to improve and develop and have big ambitions to continue expanding with the right team on board. Due...

  • Maintenance Administrator

    5 months ago

    Birmingham, United Kingdom Vertu Facilities Management Full time

    **Maintenance Administrator** **Coleshill** **Permanent Full Time** **Up to £24,000 Plus Package** We are working exclusively with a highly reputable, fast growing and forward thinking business. They have a fantastic company culture, are always looking to improve and develop and have big ambitions to continue expanding with the right team on board. Due...

  • Facilities Coordinator

    3 weeks ago

    Birmingham, Birmingham, United Kingdom Cobalt Recruitment Full time

    Part-time Assistant Facilities ManagerCobalt Recruitment is working alongside a leading Real Estate brand to hire a part-time Assistant Facilities Manager for a large mixed-use development in the Birmingham area.This role will blend facilities administration, coordination, and hands-on management, providing an ideal opportunity for someone looking to develop...

  • Facilities Coordinator

    5 months ago

    Birmingham, United Kingdom Kennedys Law Full time

    Kennedys is looking for a Facilities Coordinator to join our Birmingham office. The Facilities Coordinator will be responsible for the provision of support services to an exceptional standard to the office To be the point of contact for any onsite services such as, print, mail, security etc.. whilst coordinating all client events. Ensuring the office is to...

  • Helpdesk Administrator

    5 months ago

    Birmingham, United Kingdom Vertu Facilities Management Full time

    **Helpdesk Administrator** **Erdington** **Permanent Full Time - 40 hours per week** **Monday - Friday (however must be flexible to do some early/late shifts and weekends when needed)** **£21840** We are working exclusively with a highly reputable, fast growing and forward thinking business. They have a fantastic company culture, are always looking to...

  • Facilities Coordinator

    2 weeks ago

    Birmingham, Birmingham, United Kingdom Kennedys Full time

    About the RoleKennedys is seeking a skilled Facilities Coordinator to provide exceptional support services to our Birmingham office. As a key member of our Facilities team, you will be responsible for ensuring the office is maintained to the required standards and aligned with our brand.Key ResponsibilitiesBe the primary point of contact for the office and...